A04_SOW_LSFO_cleaning_contract_rev2.pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

Bureau of Land Management Lower Sonoran Field Office

Statement of Work Recreational Site Janitorial Services

A. Objective:

The Bureau of Land Management (BLM), Lower Sonoran Field Office (LSFO), located at 2020 E.

Bell Rd, Phoenix AZ, 85022 is looking to secure Janitorial Maintenance services at two (2) of its recreational sites located within the LSFO area of responsibility.

B. Scope:

The BLM Lower Sonoran Field Office administers two recreation sites in need of janitorial services. Painted Rock Petroglyph Campground, located approximately 35 minutes outside of Gila Bend, AZ and the Box Canyon Recreational Shooting Site, approximately 15 minutes outside of Maricopa, AZ.

C. Specifications:

“Maintenance” is described as: Provide all labor, transportation, equipment, materials, and supplies necessary to:

C.1. Clean, disinfect, remove trash, and replace/restock consumables, in and around four vault toilet buildings

i. Painted Rock Petroglyph Campground One restroom facility is a double vault waterless restroom including toilet risers, toilet paper holders, grab bars, and 1,000-gallon waste vaults, and the other is a single vault waterless restroom including toilet riser, toilet paper holder, grab bar, and 1,000-gallon waste vaults.

ii. Box Canyon Recreational Shooting Site Restroom facilities are double vault waterless restrooms including toilet risers, toilet paper holders, grab bars, and 1,000-gallon waste vaults.

C.1.1. Clean and disinfect:

Completely clean and disinfect all surfaces to include floors, walls, ledges, windows, toilet seats, risers, and grab bars using a germicidal detergent. After cleaning, surfaces will be free of deposits, dirt, streaks, and odors. Disinfection must be completed to the CDC standards using appropriate chemicals.

C.1.2. Sweep and Mop Floor:

After sweeping and mopping, the entire floor surface shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water.

http://www.az.blm.gov/

Phoenix District Office 2020 E. Bell Rd

C.1.3. Remove Trash:

All trash containers shall be emptied and returned to their initial location. Collect trash from trash receptacles in and directly around the vault toilet buildings and replace plastic liners.

Haul collected trash away and legally dispose of it. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

Weekly trash collection service at Painted Rock Petroglyph Campground includes emptying trash receptacles in and around the toilet buildings (2 total) and replacing plastic can liners as well as picking up litter and debris in the immediate vicinity (20 feet) of the buildings.

Collected trash shall be disposed at the 2 dumpsters located at the entrance of the campground.

Trash collection will not be required at Box Canyon Recreational Shooting Site.

C.1.4. Restock consumables:

All consumables will be refilled/restocked. Toilet paper holders are padlocked and require a key or combination to open.

It is the contractor’s responsibility to supply all consumables, such as but not limited to toilet paper, cleaning supplies/cleaners, and equipment to perform these cleaning duties.

There are no government supplied goods or services.

D. Contractor-Furnished Items The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Statement of Work (SOW). The contractor’s efforts shall provide the service to meet the requirements for high quality care, sensitivity to proper scheduling to meet client needs, and sanitation for infection control purposes. All supplies provided by the contractor must be accompanied by a Safety Data Sheet (SDS) as appropriate for the product/ supplies.

E. Work Site Location(s);

E.1. Painted Rock Petroglyph Campground

i. 2XF2+2R, Rocky Point Rd, Dateland, AZ 85333 (Maricopa County)

1. Two vault toilet – 33.022600 / 113.047905

2. One handicap vault toilet – 33.021841 / 113.053086

F.2. Box Canyon Recreational Shooting Site

ii. N Hidden Valley Rd, Mobile, AZ 85139 (Maricopa County)

1. Two vault toilets – 33.010283, -112.155690

2. Two vault toilets – 33.008633, -112.156887

Phoenix District Office 2020 E. Bell Rd

F. Schedule:

Normal weekly service at Painted Rock Petroglyph Campground requires once weekly maintenance visits during October-April, and monthly service May-September.

Normal weekly maintenance service at Box Canyon Recreational Shooting Site requires once weekly maintenance visits during October-May. The site is closed June-September and will not require service. Please note that Box Canyon Recreational Shooting Site is closed on Wednesdays and will not be accessible.

The quantity of cleanings listed on the Bid Schedule is based on a Thursday cleaning day. Work shall be completed Thursday from 7 am – 4pm.

G. Contract Type:

The government anticipates awarding one Firm Fixed Priced (FFP) contract to the vendor that meets all the requirements herein.

H. Period of Performance:

The period of performance for this contract shall be a base period of one-year plus four option years as follows:

Base: 10/01/2025 – 9/30/2026 Option Year 1 10/01/2026 – 9/30/2027 Option Year 2: 10/01/2027 – 9/30/2028 Option Year 3: 10/01/2028 – 9/30/2029 Option Year 4: 10/01/2029 – 9/30/2030

I. Delivery and Performance Location:

Work shall be accomplished during normal business hours. Any work required to be performed outside normal business hours shall be discussed and coordinated with the Contracting Officer Representative (COR) prior to work being performed.

J. Project Management:

The contractor will provide overall project management and coordination.

The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance of this contract. The single POC will communicate and manage the relationship between BLM Contracting Officer (CO), Contracting Specialist (CS), and the Contracting Officer Representative (COR) associated with this requirement.

All pertinent communications should be written or confirmed in writing. The single POC shall attend and participate in necessary progress meetings and write notes pertaining to the

Phoenix District Office 2020 E. Bell Rd meeting(s). The notes shall be scribed into meeting minutes with action items clearly defined, with distinct due dates, and distributed to all designated BLM representatives.

K. Kick-Off Meeting:

The Contractor and the COR shall meet for a mandatory kick-off meeting upon execution of the award. During this meeting all questions shall be addressed along with determination of execution of the requirements. The contractor shall provide to the COR a list of personnel who will be working at the job site within three (3) calendar days from award. The contractor shall work with the COR to coordinate access to each location.

L. Government Holidays:

The Contractor agrees to observe the following Government holidays for onsite personnel:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

The Contractor shall observe any other day designated by Federal statute, Executive Order or the Presidential proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. All personnel assigned to perform under this contract shall limit their observation of holidays to those set forth above.

M. Recycling, Trash Removal and Disposal:

The contractor shall clean up and dispose of waste materials or trash in accordance with this paragraph and full applicable federal, state, and local regulations, standards, codes and laws.

The selected contractor shall at all times keep the job site clean and free from accumulations of waste material or trash.

Waste material shall be disposed of in the identified dumpsters at the work site. Waste materials removed from the job site shall be disposed of in accordance with the above. Any fees or charges to be paid for disposal of materials shall be paid by the contractor.

N. Protection

Any accidental damage incurred to existing conditions will be the responsibility of the contractor to repair or correct.

O. Standards of conduct

The contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as many be necessary. Each contractor employee shall adhere to

Phoenix District Office 2020 E. Bell Rd standards of conduct that reflect credit on themselves, their employer, and the BLM. The BLM reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the BLM.

P. Safety, Health, and Environmental Concerns

The contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the specific location, and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

• The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations.

• Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

• Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the task order requirements.

• Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment

(PPE).

Q. Quality Assurance Plans The quality assurance plan is intended to measure the quality of goods and services purchased from the contractor. To achieve quality assurance, BLM may utilize surveillance measures to ensure the contractor’s performance is acceptable. The criteria for determining task performance is timeliness, work completion and omissions, and any rework needed.

R. Surveillance

100% inspection: Monthly review of invoices submitted and two site visits with results reported indicating satisfactory or unsatisfactory performance of tasks. As mentioned above, a maintenance visit log will be kept in each toilet building, and maintenance personnel will complete and initial it upon each visit.

Planned sampling: Unscheduled sampling visits may be conducted by the BLM at any time, in addition to the two scheduled sampling visits mentioned above.

Validated complaints: Validated complaints may be recorded to indicate any deficient work.

Complaints will be verified by authorized BLM personnel.

S. General Criteria for Tasks

Timeliness: All tasks shall be completed in accordance with the delivery schedule or delivery date. Any failure to complete the tasks may result in an unsatisfactory rating.

Re-work needed: The contractor is allowed a reasonable time to perform any work that is identified as unsatisfactory or has not been performed.

T. Quality Assurance Evaluation

Phoenix District Office 2020 E. Bell Rd

Scheduled and unscheduled surveillance reports may be utilized by the BLM to record any observable, recordable defects of the contractor’s performance. The resolution of any latent defects shall be in accordance with FAR clause 52.246-04, Inspection of Services, Fixed Price, if included in the contract’s terms and conditions.

The level of surveillance shall be determined by the Contracting Officer’s Representative or project inspector. Increased or decreased surveillance or performance may be utilized in the performance of this contract.

Excellent performance: Favorable past performance recorded; lessened surveillance.

Acceptable performance: Continued surveillance.

Unacceptable performance: Possible reimbursement of expenses incurred by the BLM for non-performance may be assessed; corrective action plan issued; possible termination for default.

U. Green Initiatives/Recycling/Waste Prevention Efforts

In accordance with Federal efforts to reduce waste, the contractor shall also document all efforts related to recycling and waste reduction. Contractors shall provide products and services that include alternatives to hazardous waste; bio-based products; non-ozone depleting substances; recycled products; and environmentally preferable products as defined by the EPA.

Preferred products and categories are listed on the EPA’s website:

www.epa.gov/epaoswer/non-hw/procure/backgrnd/htm

In accordance with provided Federal acquisition regulations, please consider the cost of using environmentally preferred products when quoting for this solicitation.

V. General Information

The contractor will report any unusual or extraordinary issues encountered during the performance of the work, including any public or safety incident that requires follow up by the BLM (e.g., vandalism, hazardous conditions).

The contractor will display a service log at the restroom buildings and update the log upon each visit with the date and time of service.

Landfill receipts shall be retained and presented to the BLM upon request and provided at the end of each contract year.

All vehicle work must be completed from the existing roads, driving off road is prohibited for any reason.

The contractor shall assign a Project/Program Manager designated as key personnel on this contract. the contractor shall make no substitution of this key personnel unless the substitution is necessitated by illness, death, termination of employment, or otherwise approved by the CO. The contractor shall notify the CO within one (1) business day after the occurrence of any of these events and provide information required below. The contractor shall provide an explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitutes and any additional information requested by the CO. Proposed substitutions should have comparable qualifications to those of the persons http://www.epa.gov/epaoswer/non-hw/procure/backgrnd/htm

Phoenix District Office 2020 E. Bell Rd being replaced.

The CO will notify the contractor within one (1) business day after receipt of all required information regarding the decision on substitutions.

X. Regulatory Requirements

Project materials and execution shall comply with the following:

1. Americans with Disabilities Act (ADA)

2. Occupational Safety and Health Administration (OSHA)

3. Center for Disease Control (CDC)

4. Applicable laws, rules, mandates, directives and regulations of federal and state and local governmental agencies

5. DHS, Department of Homeland Security The Contractor shall follow Section 889 of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019 (P.L. 115-232 [PDF, 789 pages]) and the Federal Acquisition Regulation (FAR) Case 2018-017 prohibit the purchase of covered telecommunications equipment and services from vendors who sell products containing spyware. These devices could pose a threat to U.S. security by spying on or disrupting communications within the U.S. when procuring materials for this project.

Y. DELIVERABLES

1. Certificate of Insurance (COI): Contractor shall submit their COI

2. Monthly invoices will be submitted for payment using the federal electronic invoice processing and payment system, with appropriate information including the dates of service.

3. Sign and date logs at each site to show attendance and completion of duties after each visit.

Phoenix District Office 2020 E. Bell Rd

Z. Attachments:

Painted Rock Petroglyph Campground Map

Campground Double Vault Campground Single Vault

Box Canyon Recreation Shooting Site Map

Box Canyon Double Vault