140L6221R0036_AMD_0003_QUESTIONS_AND_ANSWERS_Final_0003.docx

140L621R0036 Lander Field Office, Worland Ware Yard, CIDC Security Systems Amendment 0003

1. Are these sites fully tax exempt?

a. ALL SITES ARE TAX EXEMPT

2. Please provide specific service and maintenance requirements. Ie. whether remote or onsite maintenance is required; if onsite, response time requirements; price requirements – Time & Materials or Firm Fixed Price; frequency - annual, quarterly, etc.

a. Maintenance and service will be a separate contract in the future except for software and firmware updates.

3. Bid Schedule Summary tab includes a line item for Mobilization/De-mobilization. Please clarify what the BLM is looking for to fulfill this requirement.

a. In the event that the Contractor with the winning bid is not local and there is additional to Mobilize to the site and Demobilize from the site after completion, that additional cost needs to be shown in the bid.

This is any costs the contractor has associated with moving or setting up at each office. It can include per diem, milage, rentals, etc. associated with these types of costs.

4. Bid Schedule Summary tab includes a line item for Data. Please clarify what the BLM is looking for to fulfill this requirement.

a. The Contractor with the winning bid will supply to the Government drawings of the proposed design, proposed equipment with spec sheets and quantities, Performance Verification test Procedures, Performance Verification Test Report, Operator Training Lesson Plans, Operator Training Manuals and As Built Drawings.

b. This is a spot to capture costs associated with behind-the-scenes data personnel such as Cad Specialist for as-builts and Data Managers for putting together submittal packages. Also includes after installation testing of the system personnel. Technical writers, training manual, and Training Personnel are also included in this line item.

5. Is it the Government’s intent for all line items on the Bid Schedule be included in proposals or should contractors use their discretion to identify line items that are required to provide the solution the BLM is seeking?

a. The Government’s intent was for all line items to be included. If the Contractor does not think one is needed, please indicate on the bid schedule as to why the item does not need to be included.

6. Has any kind of asbestos testing been done in the buildings?

a. The Worland Wareyard Shop building has an asbestos report. The report is attached. The CIDC building was built within the last 15 years. To our knowledge there is no asbestos and no asbestos has been encountered. No testing has been done. Lander Field Office we have not encountered any asbestos and no asbestos testing has been performed.

i. If so, can the reports be provided?

1. Worland Wareyard Shop asbestos report will be included.

ii. If not, will testing be conducted prior to the PACS installation?

1. The BLM will not be testing the CIDC or Lander Field Office prior to the PACS installation.

iii. Does the contractor need to account for any abatement that might need to be done?

1. No. If the Contractor runs into any issue that needs abatement, they are to immediately contact the COR and CO for further directions.

7. Bid Schedule Access Control System tab includes a line item for SMARTnet – please clarify what the Government is looking for by including this in the Bid Schedule.

a. Cisco SMARTnet Service is a technical support service that can give your IT staff direct, anytime access to Cisco experts and online self-help resources required to resolve issues with most Cisco products.

8. Is it the Government’s intent for Contractors to submit pricing on the Bid Schedule provided or can contractors submit pricing in their own format? The Bid Schedule includes items not included in the best overall design and does not include items needed for the best design of the systems – Will the Government consider allowing contractors to submit in their own format to allow the Government to view proposed system design more accurately?

a. Contractor shall use Government’s provided bid schedule. Contractor can supplement with another bid schedule or add notes to the bid schedule for clarification. Contractor can add sub bid items if they would like but the existing bid items shall be on the Contractor’s final bid. If the Contractor does not think one is needed, please indicate on the bid schedule as to why the item does not need to be included.

9. Are any of the PACS doors currently connected to building fire alarm?

a. The system must be a stand-alone solution. The ACS will be a stand-alone solution and will not be connected to the Federal Bridge at this time. Enrollment and Validation will be done locally at the site. However, new PACS and readers installed by the contractor will be on the FIPS 201 Approved Product List – PACS. The only thing that will not be stand alone is the Duress system. Whether the Duress system is activated by the hard-wired button or the wireless buttons it will prompt a cellular call from the Bosch panel to the pre-programmed numbers in the Bosch panel.

10. Is the BLM looking for a FICAM -compliant solution or a FICAM-ready solution?

a. See answer for #9

i. Section 1.1 of the SOW states that the System upgrade will meet or exceed Federal Information Processing Standards (FIPS) 201 version 2 standards. During the site walk, it was mentioned that the system is to be installed as a stand-alone solution, with no connection to the internet or to the federal bridge. Without this connection, the system cannot be FIPS 201-2 compliant. Please confirm if it is the Government’s intention to have the system connected to the federal bridge to provide certificate validation or if the system will be installed as a stand-alone solution.

1.

11. Per the FIPS 201 PIV II Evaluation Program, it is a requirement for the PACS to be installed by a CSEIP to be FIPS/FICAM compliant.

a. Please confirm that a CSEIP will be a prerequisite to meet the requirements of this Solicitation.

i. Per the SOW the system must be FIPS 201 PIV II compliant, if part of that compliance is the requirement that it must be installed by a CSEIP certified vendor then it must be included in the Technical Proposal.

12. If this is the BLM’s intent, will the BLM consider adding the following requirement to the Solicitation:

a. Proposing company’s CSEIP Certifications must be included in Proposal.

13. For doors that have existing battery operated or mechanical locksets that call for new card readers added, are contractors to remove existing hardware and replace with new storeroom function locksets including any door wraps that may be needed to cover any holes left from removing the existing standalone locks?

0. Contractor shall remove all existing electric hardware and replace with new storeroom function locksets. If holes remain after new locks are installed, it is the Contractor’s responsibility to patch them. How the Contractor patches shall be a part of the design and will be approved by the Government at the time of design submittal.

14. Where there are doors that have new card readers and the existing lockset is either not lockable (passage set) or has classroom function and can be left unlocked, does the Government require that the contractor include the cost to provide new storeroom function locksets and any door wraps that may be necessary to fill the holes left by removal of existing lock?

a. Contractor shall provide new storeroom function locksets. If holes remain after new locks are installed, it is the Contractor’s responsibility to patch them. How the Contractor patches shall be a part of the design and will be approved by the Government at the time of design submittal.

15. Where there are existing cipher locks to be removed, what needs to be done to the door? For exterior doors with electric strikes, do contractors need key override integrated into panic hardware? What shall be done with panic hardware?

a. Contractor shall abide by all Federal Building Codes that govern this.

16. Who is responsible to call for the utility location services when boring or trenching is required?

a. Contractor is responsible for utility locates.

17. Wage determination requirements are attached to each solicitation form. Will Certified Payroll Reports also be required weekly for the duration of the project?

a. Certified Payroll Reports are required weekly for the duration of the project. If no work is done that week, then a Certified Payroll shall be submitted stating no work.

Lander Field Office

18. During Site Visit, it was discussed that the Owner of the Lander Field Office property made a statement that trenching across parking lots would require a full resurfacing of the lot and patching would not be allowed. Please confirm that any trenching would result in a total resurfacing of the lot.

a. As an alternative, would a boring machine with manholes be allowed?

i. Either way is acceptable.

19. The installation notes for the gate controls states that a control panel will be installed at the existing vehicle gate as a standalone access control system. If a solution can be provided that will allow the control panel at the gate be connected to the new PACS server, will the Government accept the revised approach?

a. The Contractor may submit revised approach during submittals. Must meet the intent of the contract, not be connected to the internet, and meet all Federal Regulations governing that specific item.

20. During the Site Visit, it was noted that there are two open unused 19-inch relay racks and no room for the specified rack enclosure at this location. Will the Government allow the PACS server, NVR, UPS, and switch to be installed in existing open unused rack space?

a. Contractor can use existing unused rack space.

21. During the Site Visit, it was noted that there is a door from the public area into the mail room that was not shown on the drawings. There was discussion about adding it to the scope. Please advise if this public door to the mail room is to be included as a part of the scope.

a. No do not add to the scope. It is not a public door

22. During the Site Visit, it was noted that the vehicle gate card reader had been relocated and an above ground splice had been made without junction box and minimal physical protection. It was explained the stanchion had been moved from its original location due to drivers hitting the stanchion. It was also noted that the bollards were not permanently attached and were providing no protection from the card reader pedestal from being hit. Does the Government require that new cabling with any required trenching or boring be provided for the new card reader and does the Government expect that the existing bollards will be securely fastened to the ground to prevent additional damage caused by drivers hitting the stanchion?

a. The Government would expect a professional job on the cabling and wiring. If this requires new cabling and boring or trenching than it is required. The Government does expect the stanchion not be damaged by vehicles after all is installed.

Worland Ware Yard

23. The drawing for the Worland Ware Yard calls for a new standalone access control system for the gate. Would the Government consider an alternative that would allow these card readers at the gate to be tied to the FICAM-ready card readers that are to be installed in the shop area by using wireless communications to a panel installed at the gate, alleviating any trenching requirements. This solution reduces the need to manage two systems (standalone and FICAM-ready) and allows for only one system to be managed – the FICAM-ready system.

a. Yes. Contractor can propose changes in their bid or at the prework meeting. All changes must meet the minimum standards of the contract and shall adhere to Federal regulations.

24. During the Site Visit, it was noted that the location shown on the drawings for the PACS server and NVR is in an office that, as currently situated, will not have room for the rack containing the server and NVR. Can contractors assume that break table and microwave where the rack shall be installed will be relocated to allow for installation of the new rack?

a. Government will relocate all items in the way of the rack location.

25. The cameras on the North end of the building are obstructed by overgrown trees. Will the Government mitigate the overgrowth to allow proper coverage of the new cameras?

a. Yes, the Government will do some tree trimming

Cody Dispatch Center

26. During the Site Visit, it was noted that there is limited room in the LAN room for contractors to install a new rack enclosure. Will the Government remove the existing table to allow for new contractor-furnished rack enclosure to be installed at the same location?

a. The Field Office will move some material off the table along with the table to make room for the new rack enclosure

27. Where existing card readers are mounted above 48-inches and are not ADA-compliant, will new card readers be installed in new locations at 48 inches and existing card readers be replaced with a cover plate to fill any existing holes?

a. Yes. All card readers shall be ADA-compliant at the end of the contract.