140L5726Q0033_Amendment_0001_-_Questions___Answers_0001.pdf
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- Attached to
- Delta WH&B Facility Hay
- Solicitation number
- 140L5726Q0033
About this file
This is a Questions and Answers document for Solicitation 140L5726Q0033, issued by the Bureau of Land Management (BLM) for hay delivery to the WH&B Delta Facility. The procurement is a 100% Total Small Business Set-Aside utilizing simplified acquisition procedures under FAR Part 13, with quotes due October 7, 2026, at 1500 Mountain Time. The Nonmanufacturer Rule applies, requiring offerors to provide the name, location, and sourcing information for all producing farms as part of the evaluation process.
The solicitation requires delivery of 700 tons of hay total: 650 tons of 3×4×8 bales of 100% alfalfa hay and 50 tons of weed-free grass hay (no three-way grass species). Hay must be weed-free but does not require state certification; the Government will inspect for weeds upon delivery. No specific requirements exist for RFV, crude protein, or moisture levels. Offerors may source hay from multiple qualified growers provided all bales meet specifications. One offeror must quote and supply the full 700 tons, with no tonnage variance accepted below the stated quantities. The contractor is responsible for delivery, unloading, and stacking; a JCB Telehandler will be available for use, and hay will be stacked in the hay barn six bales high. Deliveries are available November 1-30, Monday-Thursday, 8:00 AM-5:00 PM, and must be coordinated with the Contracting Officer's Representative as the facility has no public access. Weight tickets are required for each load. Invoicing may be done per delivery if multiple deliveries occur. The contractor may arrange direct shipment from the producer's facility while maintaining ownership and responsibility for certified weight tickets and all delivery logistics.
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| Sol_140L5726Q0033_Amd_0001.pdf | ||
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WH&B Delta Facility Hay Solicitation: 140L5726Q0033 Date: 09/30/2026 Questions & Answers
Ref. # Date Method
Submitted Question Answer Posted Amendment #
1 9/23/2026 Email
Does the Nonmanufacturer Rule apply to this procurement, given its estimated value and the use of simplified acquisition procedures under FAR Part 13? Yes 10/1/2026 0001
2 9/24/2026 Email
If the rule does apply, what documentation does the Government require with the quote to demonstrate compliance? For example, would the name and location of the producing farm, or a letter confirming the producer's small business status, be sufficient?
Name and location of the producing farm, it is also required to provide where the hay is coming from as part of the evaluation process as well. 10/1/2026 0001
3 9/25/2026 Email
Is it acceptable for the hay to be shipped directly from the producer's facility to the Delta Wild Horse and Burro Facility? Under this arrangement, our firm would take ownership of the hay and remain responsible for the certified weight tickets, delivery, unloading, and stacking. Yes 10/1/2026 0001
4 9/25/2026 Email
Weed-free. Lines 00010 and 00020 (page 2) call for "Weed-Free" hay. Does this require state-certified noxious weed-free forage, or hay free of weeds on inspection? No state- certified.But will inspect for weeds 10/1/2026 0001
5 9/25/2026 Email
Unloading and stacking. Page 6 states "The Contractor shall be responsible for unloading and stacking the hay bales." Is any facility equipment (loader or telehandler) available for the contractor's use, and where on site and how high should the bales be stacked?
JCB Telehandler will be available.Hay will be stacked in hay barn 6 bales high 10/1/2026 0001
6 9/25/2026 Email
Invoicing. May the contractor invoice in IPP per delivery rather than once at completion?
Also, the IPP addendum (page 7) lists Certification of Progress Payment, Payrolls, and Substantiation of Subcontractor Payment as invoice attachments. Do these apply to this supply order?
Yes, if there are multiple deliveries invoicing can be done per delivery.
This is a generlized list of items that may be required. No those do not apply to this solicitation. 10/1/2026 0001
7 9/25/2026 Email Due time. The SF 1449 (block 8) shows quotes due 10/07/2026 at 1500, while page 3 shows 5:00 PM Mountain Time. Which time governs? This has been updated to match the SF-30 time of 1500 MT. 10/1/2026 0001
8 9/26/2026 Email Must one offeror quote and supply the full 650 tons of weed-free alfalfa hay and 50 tons of weed-free grass hay, or will partial quantities be considered? Yes, all 700 Tons need to be quoted on. 10/1/2026 0001
9 9/26/2026 Email Please confirm that this procurement is a Total Small Business Set-Aside, as stated in the RFQ document. Yes this is 100% Total Small Business 10/1/2026 0001
10 9/26/2026 Email What weed-free certification or inspection documentation must accompany the hay, and which certifying authorities are acceptable? No certication required.Will inspect hay for weeds 10/1/2026 0001
11 9/26/2026 Email
May the prime contractor source hay from multiple qualified growers, provided all hay meets the solicitation specifications and the prime contractor remains responsible for delivery, unloading, and stacking? Yes, information on all suppliers/hay are required for evaluation. 10/1/2026 0001
12 9/26/2026 Email
Are there any required documents beyond the quotation, cover letter/company information, UEI/SAM registration information, and representations/certifications stated in the RFQ?
Documentation on the hay being provided to determine it meets specifications. 10/1/2026 0001
13 9/28/2026 Email The line items call for "weed-free" hay. Is state-certified noxious weed-free (NWFF) hay required, or does the hay only need to be free of visible weeds? No certication required.Will inspect hay for weeds 10/1/2026 0001
WH&B Delta Facility Hay Solicitation: 140L5726Q0033 Date: 09/30/2026 Questions & Answers
Ref. # Date Method
Submitted Question Answer Posted Amendment #
14 9/28/2026 Email Must the 3×4×8 bales be 100% alfalfa, or is a trace of grass acceptable? 100% alfalfa. A trace is hard to measure. 10/1/2026 0001
15 9/28/2026 Email Is there a minimum RFV, crude protein or moisture level for the alfalfa? Is there a preferred grass species for Line 0020?
No RFV,Protein,or moisture level. Grass species not specific, just no three way grass 10/1/2026 0001
16 9/28/2026 Email
Will the facility have a forklift or loader available, or should the contractor bring its own equipment? Are there any stacking height or location requirements?
JCB Telehandler will be available.Hay will be stacked in hay barn 6 bales high 10/1/2026 0001
17 9/28/2026 Email
The IPP addendum lists payrolls, progress payment certification, a schedule of values and subcontractor payment substantiation. Do these apply to this supply order, or is a standard invoice with certified weight tickets enough?
This is a generlized list of items that may be required. No those do not apply to this solicitation. 10/1/2026 0001
18 9/28/2026 Email The SF-1449 shows quotes due 10/07/2026 at 1500 MT, and the RFQ page says 5:00 PM MT. Which time governs? This has been updated to match the SF-30 time of 1500 MT. 10/1/2026 0001
19 9/28/2026 Email
Does "weed-free" mean hay certified under the Utah Department of Agriculture noxious weed-free forage program, or is a grower statement acceptable? No certication required.Will inspect hay for weeds 10/1/2026 0001
20 9/28/2026 Email May the 650 tons of alfalfa come from more than one grower, as long as all bales meet spec and are the same 3x4x8 size? Multiple growers are excepted 10/1/2026 0001
21 9/28/2026 Email Is there an allowed tonnage variance (plus or minus) on the 650 and 50 ton quantities? No minus won't be payed for extra. (700 tons or just over) 10/1/2026 0001
22 9/28/2026 Email Is there a required bale weight or moisture range, or a forage test (RFV or protein) the BLM will check? Weight tickets reguired each load. No test for RFV,protein 10/1/2026 0001
23 9/28/2026 Email Do you want deliveries spread across November or all at once, and is there a maximum number of loads per day the facility can take?
No delivery preference and no maximum number of loads per day.
Delivery available 11/1-11/30 Monday-Thursday 8:00 am -5:00
pm. Deliveries to be coordinated with COR as this is a Government Facility with no public access. 10/1/2026 0001
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