Attachment_7_-_Pre-bid_meeting_notes_and_QandAs_0002.pdf

20230321 Woodland Raptor Survey Pre-bid Meeting (virtual)

BLM: Robert Hall (Contracting Officer), Nathaniel West (Contracting Officer Representative)

Attendees:

Name Company

Kirsten Hays for Mike Bassett Lonesome Desert

Kirstie Lawson / Greg Shed Grouse Mountain Environmental Consultants

Anika Kratina-H… Bernadero Group

Andrew Ehat DHM Design

Matt Cummings Quandry

Marcus England England Ecology

Keenan Bergstrom Native Resource Preservation

10:05 Meeting Start

Robert Hall – Reviewed Sam.gov solicitation and requirements for submission. Reviewed bid form and requirements for bid submission.

Nathaniel West – Reviewed SOW and survey protocol

Question 1 – If a nest if found is there a buffer around the nest?

Response – Yes, a ¼ mile buffer will be placed around the nest and further searches in that buffer will not be required.

Question 2 – Can transects be surveyed from SE to NW?

Response – Yes

Question 3 – When will you post the award?

Response – The bid is due March 31st and the award will be posted within the 1st week of April.

Questions asked prior to the meeting. – These were also discussed during the meeting.

Q1: The RFP state to following the Tres Rios protocols. However, the protocols provided state that callback survey points are to be 300 meters apart and transect lines 150 meters apart. The provided map shows survey points approximately 200 meters apart. Are we only conducting callbacks at the points given or are we also walking transects in between points? If so, what is the spacing anticipated for the transects?

A1: The distance on the map, in the google earth, and ESRI shapefile is 300 meters between points on the north and south transect lines. The transect lines are 150 meters apart. The call points are located on the transects and the call point are where the broadcast calls need to be conducted. Any observations of raptors while walking between points needs to be recorded.

Q2: Who needs to be included as Key Personnel for this proposal? The RFP lists Foreman and Inspector, which don’t seem relevant to the tasks. I’m wondering if this should be Contractor Representative, Project Manager, and maybe Field Crew Lead?

A2: Yes, the Contractor Representative, Project Manager, and Field Crew Lead.