Sol_140L4325Q0068.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation no. 140L4325Q0068 has been issued as a Request For Quotation for a firm fixed price commercial services contract for Dean Creek/Loon Lake/East Shore Bathroom Cleaning, Umpqua Field Office, Coos Bay

District Office.

The performance period is from 10/01/2025 through 09/30/2026. The performance period includes a one-year Base and 4 one-year options.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2025-04 effective June 11, 2025. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

The following factors shall be used to evaluate offers: Technical Approach, Relevant Experience and Past

Performance. Options will be evaluated in accordance with provision 52.212-2.

The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders - Commercial

Items applies to this acquisition.

This requirement is set-aside for SMALL BUSINESS. The NAICS code is 561720 and the small business size standard is $22,000,000.00.

The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at blm_or_so_952_mail@blm.gov and babecker@blm.gov by the response due date and time.

mailto:blm_or_so_952_mail@blm.gov mailto:babecker@blm.gov

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SECTION B - SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Dean Creek/Loon Lake/East

Shore Bathroom Cleaning, Umpqua Field Office, Coos Bay District Office. The contract contains a one-year Base plus plus additional four (4) one-year term options.

Base Unit of Issue Unit Price # of Services Total

Dean Task $ 365 $

Loon Deep Cln Task $ 2 $

Loon Stand. Task $ 56 $

East Shore Task $ 32 $

Total $

Option Yr 1 Unit of Issue Unit Price # of Services Total

Loon Deep Cln Task $ 2 $

Loon Stand. Task $ 56 $

Option Yr 2 Unit of Issue Unit Price # of Services Total

Loon Deep Cln Task $ 2 $

Loon Stand. Task $ 56 $

Option Yr 3 Unit of Issue Unit Price # of Services Total

Loon Deep Cln Task $ 2 $

Loon Stand. Task $ 56 $

Option Yr 4 Unit of Issue Unit Price # of Services Total

Loon Deep Cln Task $ 2 $

Loon Stand. Task $ 56 $

(End of Supplies/Services and Prices/Costs)

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SECTION C – STATEMENT OF WORK

The Bureau of Land Management, Coos Bay District Office in North Bend, Oregon has a requirement for bathroom cleaning services at Loon Lake Recreation Area and East Shore Campground, and bathroom and trash cleaning services at the Dean Creek Elk Viewing Area. All sites are within 20 miles of

Reedsport, Oregon.

1.0 General

1.1 Description of Work— (Please see attached document, Property Listing, that details all items covered by contract.)

Loon Lake Recreation Area

The contractor shall clean and stock two vault toilet restroom buildings and four flush toilets restroom buildings.

They will also pick up litter/loose trash 15 feet of vault toilet and restroom exterior.

East Shore Campground

The contractor shall clean and stock two vault restrooms. Pick up litter/loose trash within 15 feet of the vault toilet’s exterior.

Dean Creek Elk Viewing Area

The Contractor shall clean and stock two restrooms and two vault toilets. They shall also pick up litter/loose trash within 15 feet of any buildings and all trash within recreational area’s parking lots.

1.2 Location of Work—The work shall be performed at Loon Lake Recreation Area and East

Shore Campground, about 20 miles east of Reedsport, Oregon at 7273 Loon Lake Rd, Reedsport, OR 97467 and 8901 Loon Lake Rd, Reedsport, OR 97467. The work shall be performed at the Dean

Creek Elk Viewing Area about three miles east on Hwy 38 from Reedsport, Oregon.

1.3 Schedule—For Loon Lake Recreation Area and East Shore Campground the schedule will run between the third week in May to the first week of September. At Loon Lake Recreation Area the cleaning shall occur three (3) days per week Saturday, Sunday, and Monday and if the BLM requests extra days, Wednesdays. Holidays are not observed. A deep clean for the site will occur in two 8-hour days in mid-May. At East Shore Campground the cleaning shall occur two (2) days per week: Saturday and Sunday. For Dean Creek Elk Viewing Station the schedule will run October 1, 2023 to September 30, 2024. Cleaning and stocking shall occur seven (7) days per week, Monday through Sunday, including all holidays.

1.4 The contractor’s work will include the removal of waste and bodily fluids (including urine, feces, blood, vomit, and mucus) as customary and commonly expected for this type of work from all restroom surfaces, walkways, trash cans, and parking lots each visit. The work also includes cleaning and removing pet waste from these same areas during each visit.

2.0 Definitions

2.1 Loon Lake Recreation Area: This area includes the cleaning of two vault restrooms and four waterborne restrooms. These facilities include 18 toilets, 6 dry urinals, 3 vault risers, 21 sinks, 12 soap dispensers, 8 large trashcans, 15 small stall trashcans, 21 two 9” roll toilet paper dispensers.

2.2 East Shore Campground: This area has a campground and a day use site. The campground consists of two unisex vault toilet restrooms located in the center of the campground. The facilities include: 2 vault risers, 2 large trash cans, 2 two 9” roll toilet paper dispensers

2.3 Dean Creek Elk Viewing Area: The site includes 2 toilets, 2 vault risers, 2 dry urinals, 2 sinks, 2 soap dispensers, 6 large trashcans, 4 two 9” roll toilet paper, two pet waste stations with bag dispensers.

Dean Creek Waterborne Restrooms: This restroom has running water and inside/outside lighting with two unisex stations each containing flush toilet, a urinal, a sink, a trash receptacle, and a wall hand-dryer, all made of stainless

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Dean Creek Vault Toilet Restrooms: These two separate unisex vault restrooms contain a vault toilet with a riser, seat, cover, and toilet paper dispensers. They have no running water or electric lighting.

Dean Creek Garbage Can Stations: There are four garbage can stations located along the Dean Creek Elk Viewing

Area. Each trash receptacle requires one large, heavy duty multipurpose trash bag.

2.4 Property Inspector- Bureau of Land Management staff assigned by the Contracting Officer Representative to inspect restrooms for completed work.

3.0 Contractor-Furnished Items and Requirements

3.1 Loon Lake Recreation Area, East Shore Campground, and Dean Creek Elk Viewing Area: Except for the items listed in 4.0 Government Furnished Property, the Contractor shall furnish all supervision, labor, transportation, equipment, supplies, and materials, including but not limited to urinal deodorizer screens, urinal filter cartridges, trash bags for trash removal sized for trashcan, and liners for all the trash receptacles, toilet paper that fits the provided toilet paper dispensers, antibacterial liquid hand soap, etc. All products used by the Contractor shall be environmentally friendly.

3.2 The contractor will be responsible for unclogging drains manually, and shall NOT pour chemicals down drains, i.e. as a means of unclogging toilets or drains (such as Draino®). Harsh chemical products can cause damage to the recreational areas septic systems.

3.3 Garbage should be removed to an appropriate waste disposal facility daily.

3.4 The Contractor shall obtain license(s), bond(s), and insurance as required.

3.5 The Contractor shall be responsible for their work force knowing and performing all the requirements of the Statement of Work (SOW).

4.0 Government Furnished Property

4.1 Loon Lake Recreational area provides tap water at the restrooms. There is no furnished property at East

Shore Campground. At Dean Creek, a water tap is available.

4.2 Stationary outdoor predator proof garbage receptacles (4 total) at Dean Creek.

4.3 Sanitary napkin receptacles, inset garbage receptacles, toilet paper dispensers and liquid soap dispensers inside the facilities.

4.4 Three pet waste bag dispensers at Dean Creek.

5.0 Specific Tasks to be Performed at Loon Lake Recreation Area and East Shore Campground

5.1 Daily

• Contractor shall clean bathrooms between the hours of midnight to 9:00 a.m.

• Fill all soap dispensers.

• Contractor shall sweep and wash all restroom floors.

• Contractor shall thoroughly wash, scrub and disinfect toilets, grab bars, and door handles (inside and out). This includes the inside/outside of the risers, seats and covers.

• Contractor shall provide deodorizing urinal screens and specific filter cartridges for waterless urinals. COR will provide information on specific products that work with the waterless system (filter screens and filter cartridges).

• Contractor shall check all drains for bathrooms with sinks to determine if operable. If drains are sluggish or inoperative, contractor shall clear any stoppages by approved methods. The use of any chemical agents shall be cleared with the Contracting Officer Representative prior to use. This shall include drains at all sinks, floors, toilets, and urinals.

• Contractor shall wipe down interior walls if soiled.

• Fill all toilet paper dispensers. Take off the toilet paper wrapping and break the paper seal.

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At the completion of servicing, toilet paper supply should be no less than 75% full. (For example, one roll may be at

50% if the other roll is full.)

• Contractor shall thoroughly wash, disinfect and dry all mirrors.

• Contractor shall immediately report incidents of vandalism, breakage, and equipment malfunction to Contracting

Officer Representative.

• Contractor shall sweep the concrete walkway area directly in front and adjoining the restrooms and within 15ft. of restroom’s exterior.

• Contractor shall pick up litter/loose trash within 15ft of restroom exterior. Garbage shall be disposed of at an appropriate waste disposal facility.

• Contractor shall not drop any objects into vault toilets.

• Contractor shall empty, wash and disinfect inside waste receptacles, including sani-cans.

• Contractor shall empty all garbage can stations in restrooms, replace the new garbage liner bags each day if any trash is in the bags. Bags will be sized for garbage can. Garbage shall be hauled away daily to an appropriate waste disposal facility. Each female restroom has a sani-can (small trash can) in each stall with a bag inserted in each can.

Each can is to be cleaned out daily and a new bag inserted in each sani-can.

• Contractor shall be liable for any damage to Government or private property and equipment caused by their employees.

5.2 Weekly

• Contractor shall scrub with soap, disinfect, rinse with clear water and then wipe interior walls and floors of the flush toilet and vault toilet restrooms at least once per week.

• Contractor shall wipe clean all restroom doors and walls (inside and out) once a week.

• Clean and disinfect all trashcans at restrooms and vault toilets.

• Cobwebs on all door frames and building exterior should be swept away once a week to a height of 10ft.

5.3 Prior to season opening

• Contractor shall scrub with soap, disinfect, rinse with clear water and then wipe all interior walls of the flush toilet and vault toilet restrooms, sinks, mirrors.

• Contractor shall wipe clean all restroom doors and walls (inside and out).

• Sweep away cobwebs on the interior and exterior of building that can be reached with a standard broom.

• Contractor shall wash all restroom floors.

• Contractor shall thoroughly wash and disinfect toilets, grab bars, and door handles (inside and out). This includes the inside/outside of the risers, seats and covers.

• Contractor shall place two urinal screens specific to waterless systems in each restroom with a urinal.

• Contractor shall check all drains for bathrooms with sinks to determine if operable. If drains are sluggish or inoperative, contractor shall clear any stoppages by approved methods. The use of any chemical agents shall be cleared with the Contracting Officer Representative prior to use. This shall include drains at all sinks, floors, toilets, and urinals.

• Fill all toilet paper dispensers. Take off the toilet paper wrapping and break the paper seal.

• Contractor shall thoroughly wash, disinfect and dry all mirrors.

• Contractor shall pick up litter/loose trash within 15ft of toilet buildings, and garbage can stations.

• Contractor shall not drop any objects into vault toilets.

• Contractor shall empty, wash and disinfect inside waste receptacles, including sani-cans.

• Contractor shall place new garbage liner in all waste receptacles. Bags will be sized for garbage can. Garbage shall be hauled away to an appropriate waste disposal facility.

6.0 Specific tasks to be performed at Dean Creek Elk Viewing Area

6.1 Daily

• Sweep and mop all restroom floors.

• Fill all soap dispensers.

• Thoroughly wash and disinfect toilets, grab bars, and door handles (inside and out). This includes the inside/outside of the risers, seats and covers.

• Contractor shall provide deodorizing urinal screens and specific filter cartridges for waterless urinals. COR will provide information on specific products that work with the waterless system (filter screens and filter cartridges).

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• Contractor shall check all drains for bathrooms with sinks to determine if operable. If drains are sluggish or inoperative, contractor shall clear any stoppages by approved methods. The use of any chemical agents shall be cleared with the Contracting Officer Representative prior to use. This shall include drains at all sinks, floors, toilets, urinals.

• Contractor shall wipe down interior walls if soiled.

• Fill all toilet paper dispensers. Take off the toilet paper wrapping and break the paper seal.

At the completion of servicing, toilet paper supply should be no less than 75% full. (For example, one roll may be at

50% if the other roll is full.)

• Contractor shall thoroughly wash, disinfect and dry all mirrors.

• Contractor shall immediately report incidents of vandalism, breakage, and equipment malfunction to Contracting

Officer Representative.

• Contractor shall sweep the concrete walkway area directly in front and adjoining the restrooms and within 15ft. of restroom’s exterior.

• Contractor shall not drop any objects into vault toilets.

• Contractor shall empty, wash and disinfect inside waste receptacles, including sani-cans.

• Contractor shall empty all garbage can stations in restrooms, replace the new garbage liner bags each day if any trash is in the bags. Bags will be sized for garbage can. Garbage shall be hauled away daily to an appropriate waste disposal facility. Each female restroom has a sani-can (small trash can) in each stall with a bag inserted in each can.

Each can is to be cleaned out daily and a new bag inserted in each sani-can.

• Remove all trash from parking lots or roads in the recreational area. Pick up all trash within 5 feet of road and parking lots. Garbage shall be hauled away daily to a waste disposal facility.

• Empty all outdoor garbage can stations; replace the new garbage liner bags each day if any trash is in the bags.

Bags will be sized for garbage can.

• Check and resupply 3 pet waste bag dispenser.

6.2 Weekly

• Contractor shall scrub with soap, disinfect, rinse with clear water and then wipe interior walls and floors of the flush toilet and vault toilet restrooms at least once per week.

• Contractor shall wipe clean all restroom doors and walls (inside and out) once a week.

• Cobwebs on all door frames and building exterior should be swept away once a week to a height of 10ft.

• Clean and disinfect all trashcans at the recreational area. This includes interior of trashcans, exterior of trash cans, interior of predator resistant trash cans, and exterior of predator resistant trash cans.

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QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Dean Creek/Loon Lake/East Shore Bathroom Cleaning (DLE Bathroom Cleaning). This plan sets forth the procedures that the Bureau of Land Management, Coos Bay Office, will use in ensuring the required performance standards are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and identify required documentation and resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and ensure the government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.2 Performance Management Approach

1.2.1 The PWS structures the acquisition around what service or quality level is required, as opposed to how the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by Bureau of Land Management, Coos Bay Office, to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, if the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A

“results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract if the critical outcomes expected are being achieved and/or the desired performance levels are being met.

1.3 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor employees or subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. The contractor’s QCP will also set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The government will make determinations regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer (CO/KO)

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The CO is responsible for monitoring contract compliance, contract administration, and cost control, and resolving any differences between observations documented by the Bureau of Land Management, Coos Bay Office, Tim

Parker (COR)or staff assigned as program manager and the contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as designated inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the CO.

2.2 The COR

The COR is designated in writing by the CO to act as their authorized representative in administering a contract.

COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or authorize any contractual changes on the government’s behalf.

Any changes the contractor deems may affect contract price, terms, or conditions must be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY LEVELS

The required performance standards and/or quality levels are included in the PWS and DLE Bathroom Cleaning

Restroom Inspection Form. If the contractor meets the required performance level, it will be paid the monthly amount agreed on in the contract. Failure to meet the required performance level will result in a deduction in funds proportional to the lack of service rendered.

4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

To minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate contractor performance. The primary method of surveillance are:

• Randomized Monitoring- The contract’s COR or their designated inspectors shall conduct randomized monitoring of conducted work. The inspections form is contained below and details methods and timing used for surveillance. After serving a restroom the contractor is required to complete the serving log. This document is posted inside each restroom and asks for the cleaner’s initials, the date, and the time that they finished cleaning the restroom.

• The contractor’s staff is expected to attempt to begin work no earlier 15 minutes before the schedule cleaning time or 15 minutes after the scheduled cleaning time.

• It is recognized that unforeseen events may delay or prevent cleaning from occurring. In these cases, the contractor is expected to contact the COR before the scheduled cleaning via a provided phone number. (The government should also not be billed for missed services.)

4.2 Customer Feedback

The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Performance management drives the contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and/or problems, but the customer always has the option to communicate complaints to the CO or COR, as opposed to the contractor.

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Customer complaints, to be considered valid, must set forth clearly and in writing or sent through email to the COR.

The COR will accept those customer complaints and investigate.

Customer feedback from phone calls, will be retained, but not considered valid.

4.3 Acceptable Quality Levels

The acceptable quality levels (AQLs) can be found in the Restroom Inspection Form.

5 QUALITY ASSURANCE DOCUMENTATION

5.1 The Performance Management Feedback Loop

The performance management feedback loop begins with the communication of expected outcomes. Performance standards are expressed in the PWS and Dean Creek/Loon Lake/East Shore Bathroom Inspection Form.

5.2 Monitoring Forms

The government’s QA surveillance, will be conducted by the COR and Designated Inspectors. All Restroom

Inspection Forms will be kept on file by the COR.

6 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

6.1 Determining Performance

The government shall use the monitoring methods cited to determine whether the performance standards/service levels/AQLs have been met. If the contractor has not met the minimum requirement of 90%, the service will be recorded as a failure. All Designated Inspectors will be trained on inspecting by the COR.

6.2 Reporting

All inspections by the COR or Designated Inspectors will be retained for 10 years. Inspections that receive a failing score, below 90%, will be sent to the contractor and CO. The contractor is expected to use failing score to adjust the billing for that particular failed cleaning. It is understood that this monitoring program seeks to retain a high level of service to the public, rather than to reduce expenditures.

6.3 Reviews and Resolution

The COR and CO may require the contractor to meet with COR in person or online to review performances and to create a plan for improvements when needed. The COR is also required to meet with the contractor, when requested, to discuss issues or impediments to the contract.

All inspections are available to the contractor upon request and an end of the year summary of inspections will also be given to the contractor.

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DEAN CREEK/LOON LAKE/EAST SHORE QUALITY ASSURANCE MONITORING PROGRAM

The inspection criteria are derived from the Statement of Work. Data from the inspections will be used for approving funds and for providing data for future awards.

SURVEY PAERIOD: Each month at least three surveys will be conducted. The COR may elect to conduct additional surveys.

SURVEILLANCE METHOD: Random sampling will be used for the surveys. Inspection will occur within one hour of restroom cleaning completion. The time of the cleanings is scheduled with the COR and may occur between

8:00 am and 3:00 pm.

SCORING AND BILLING: While all scores will be recorded, a score of less than 90% will be considered failing.

The contractor will be contacted if this occurs and provided the survey. The billing amount will be reduced by the percentage that is less than 100%. If a failing score is earned, the COR will contact the contractor and provide the scoring sheet. The contractor is expected to reducing the bill by the reviewed

Examples of Billing Calculations:

Score 94%: The cleaning will be considered fully compliant and no deduction in payments will made. (If the cleaning rate is $40 dollars, the billable amount will be $40 dollars.)

Score 87%: The cleaning will be considered failed. The total agreed upon billable amount will be reduced by

13%. (If the cleaning rate is $80 dollars, the billable amount in this example would be $60.60) If a failing score is earned, the COR will contact the contractor and provide the Inspection Form. The contractor will reduce the billed amount by the calculated amount listed on the Inspection Form.

Dean Creek Bathroom Cleaning Inspection Form

Date of Inspection:_________ Time of Inspection: Time Cleaned: __________ Cleaned by: ________

. Description of Service Comments Available

Score

Score

Earned

Grab bars, door handles (both inside and outside), including the inside and outside of the risers, seats, and covers appear washed and disinfected.

Floor is swept and washed. 10

Interior walls are not soiled and show signs of weekly cleaning.

Cobwebs have been removed from inside and outside of vault restroom up to 10’.

Toilet paper dispensers at 75% full capacity and soap dispensers filled.

Trash cans emptied and new liners provided. 15

Walkway swept and free of trash. 10

Trash, up to 15 feet from restroom has been collected.

Servicing log has been completed 10

Total

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Total Inspection Score: ______ Pass/Fail (90% required) _____ Daily Billing Rate: ________

Adjusted Billable Amount: _____ Contractor contacted on: ______________

Loon Lake Bathroom Cleaning Inspection Form

Date of Inspection:_________ Time of Inspection: Time Cleaned: __________ Cleaned by: ________

Restroom Inspected: ______________ Vault Inspected:_________________

. Description of Service Comments Available

Score

Score

Earned

Grab bars, door handles (both inside and outside), including the inside and outside of

Toilet paper dispensers at 75% full capacity 10

Trash cans emptied and new liners provided. 15

Walkway swept and free of trash. 10

Trash, up to 15 feet from restroom has been collected.

Servicing log has been completed 10

Total

Total Inspection Score: ______ Pass/Fail (90% required) _____ Daily Billing Rate: ________

Adjusted Billable Amount: _____ Contractor contacted on: ______________

East Side Bathroom Cleaning Inspection Form

Date of Inspection:_________ Time of Inspection: Time Cleaned: __________ Cleaned by: ________

. Description of Service Comments Available

Score

Score

Earned

Grab bars, door handles (both inside and outside), including the inside and outside of

Toilet paper dispensers at 75% full capacity and soap dispensers filled.

Trash cans emptied and new liners provided. 15

Walkway swept and free of trash. 10

Trash, up to 15 feet from restroom has been collected.

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Servicing log has been completed 10

Total

Total Inspection Score: ______ Pass/Fail (90% required) _____ Daily Billing Rate: ________

Adjusted Billable Amount: _____ Contractor contacted on: ______________

(End of Statement of Work)

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SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 5 years.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

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SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User

Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor

Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/

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(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

2.0 ENVIRONMENTAL INTERRUPTION OF WORK

2.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

2.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

3.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

3.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

3.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

3.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract

Clauses Section of this contract.

3.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

4.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

5.0 HAZARDOUS MATERIALS

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Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

6.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

7.0 RESTORATION OF RESOURCES

7.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

7.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

8.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

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9.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit

Wage and Hour Division Telephone: (503) 373-1463

3865 Wolverine St. NE; E-1 Fax: (503) 373-7636

Salem, OR 97305-1268

10.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the

Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

1510-52.222-70 MIGRANT SEASONAL AGRICULTURAL WORKERS PROTECTION ACT REGISTRATION

MAINTENANCE

(a) As set forth in Title 29, Part 500 of the Code of Federal Regulations, Migrant and Seasonal Agricultural Worker

Protection, the Contractor shall maintain all necessary U.S. Department of Labor registrations during the performance period of this contract. Failure to maintain a valid registration is grounds for termination of this contract.

(b) In compliance with the Migrant and Seasonal Agricultural Worker Protection Act, the Contractor shall provide the following to meet minimum safety and health…