Sol_140L4325Q0026_Amd_0002.pdf

(x)

140L4325Q0026 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

02/19/20250002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/19/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment provides responses to Q and A and revises Statement of Work.

Period of Performance: 04/01/2025 to 03/31/2030

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Rachel Jones

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation 140L4325Q0026 Amendment 0002

Yakima Canyon, OR - Porta-Potty Rentals

Questions / Answers

Amendment 0002 to Solicitation 140L4325Q0026 Porta-Potty Rental Services, Yakima Canyon, WA, modifies the solicitation as follows:

1. Provides responses to contractor submitted questions.

2. Revises the Statement of Work (SOW).

3. Response due date extended from March 5, 2025 @ 1000 PT. to March 7, 2025 @ 1000 PT.

Q1: Is there an incumbent?

A1: A response will not be provided.

Q2: What is the incumbent price?

A2: A response will not be provided.

Q3: Events - Can you provide an estimate of how many special events might require additional portable toilet units during the contract period?

A3: See Amended SOW.

Q4: Events - What is the typical duration for these special events, and how much advance notice will be given to deploy extra units?

A4: If additional services are needed, it will be accomplished via bilateral modification. See revised

SOW.

Q5: Additional Units (3-5 extra units per site) – How much advance notice will be provided to install these additional units, and how long might they typically remain on-site?

A5: If additional services are needed, it will be accomplished via bilateral modification. See revised

SOW.

Q6: Additional Units (3-5 extra units per site) – Due to the firm-fixed pricing, should bidders include pricing for 3-5 extra units per site in their proposal, or will this be negotiated separately if required?

A6: If additional services are needed, it will be accomplished via bilateral modification. See revised SOW.

Q7: Increased Cleaning Frequency (2 times per week) – Should bidders include a pricing option for twice-weekly servicing in their proposal, or will this be negotiated separately if required?

A7: If additional services are needed, it will be accomplished via bilateral modification. See revised SOW.

Q8: Increased Cleaning Frequency (2 times per week) – Is there a maximum anticipated duration for requiring twice-weekly servicing, or could it continue indefinitely based on site conditions?

A8: If additional services are needed, it will be accomplished via bilateral modification. See revised SOW.

Q9: Budget – What is the e estimated budget or the anticipated funding range allocated for this solicitation?

A9: A response will not be provided.

Q10: Previous Contract Information – What was the solicitation number for the current or previous contract for these services?

A10: A response will not be provided.

Q11: Previous Contract Information – Can you provide the awarded amount or total contract value of the current or previous contract?

A11: A response will not be provided.

Questions / Answers

Q12: Unite & Schedule – Can you confirm the total number of portable toilet units required during the base year is 9 and the total remaining portable toilet units End of Base Period service are 2 at the Bighorn site?

A12: Option Year 1: 6 toilets are required at Bighorn 4/1-9/30 2025. From 10/10-3/31 2026, four of the six toilets are removed, and two toilets remain at Bighorn.

Q13: Page 69, Section L, Instructions, Conditions and Notices to Offerors and Respondents, it reads:

L.1.5 Liability Insurance. In accordance with clause 1452.228-70, upon contract award submit copy of an acceptable insurance certificate to the Contracting Officer prior to beginning the work by sending it to dgjeffers@blm.gov.

While other federal contracts I manage have allowed the subcontractor I hire to meet the COI requirements, is it permissible in this case? Is it permissible for the subcontractor I hire to meet the COI requirements for this opportunity?

A13: Prime to submit COI.

Q14: How would you like your proposal submitted?

A14: Responses shall be received via email at blm_or_so_952_mail@blm.gov and dgjeffers@blm.gov by the response due date and time of March 7, 2025 @ 1000 PT. See page 1 of solicitation.

Q15: Clarification on the duration of the unit to be located at the Lower Umtanum Recreation Area for the

Base Period; Porta-Potty Rental - Serviced weekly: 10/01/2025 - 10/31/2025 in order to be accurate in my response.

A15: Option Year 1: 4/1-9/30 2025: 3 toilets at Lower Umtanum. From 10/1-10/31 2025, two toilets would be removed, and one remain.

Q16: In the Solution, can you please clarify the specific type of porta-potty rental that would be required for this project? We want to ensure compliance and meet the necessary standards. Please indicate whether the requirement includes:

• ADA-Compliant Porta Potties (for accessibility compliance) if ADA need to update SOW

• Standard Porta Potty Rentals

• Deluxe Porta Potty Rentals

A16: From SOW: “Units shall include a wall mounted urinal, a bench style toilet with seat and cover, and hand sanitizer dispenser. All units shall contain a multi-roll lockable toilet paper dispenser which shall be filled on every service visit.”

The requirement includes Standard Porta Potty Rentals.

mailto:dgjeffers@blm.gov mailto:blm_or_so_952_mail@blm.gov

Questions / Answers

Q17: Confirm how you would like the proposal to be submitted, including any specific formatting or document requirements. Additionally, could you provide details on the payment structure once the contract is awarded? Specifically, I’d like to understand the invoicing schedule and any other relevant payment terms.

A17a: Responses shall be received via email at blm_or_so_952_mail@blm.gov and dgjeffers@blm.gov by the response due date and time of March 7, 2025 @ 1000 PT.

A17b: See (page 11) FAR Clause, ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Q18: Do the porta potty's need to be standard ones or Handicap compliant?

A18: Standard.

Q19: Is there a Form 1449 for this solicitation?

A18: No.

mailto:blm_or_so_952_mail@blm.gov

STATEMENT OF WORK (Revised March 3, 2025)

Rental/Servicing of Portable Toilets for Bighorn and Lower Umtanum Recreation Sites

1. GENERAL

The work covered by this Statement of Work consists of the contractor providing labor, parts, materials, insurance, transportation, and proper disposal methods to perform work for the Bureau of Land

Management (BLM). This will be accomplished in accordance with this Statement of Work, the manufacturer's recommendations, and the terms and conditions of this purchase order.

2. ADDITIONAL INFORMATION

This Porta-potty rental contract is high priority for providing sanitary services for public safety and health at two new BLM recreation sites which just opened to the public. The current contract runs through 3/31/2024. The next contract would start immediately on April 1, 2025. In subsequent

Option Years, the contracting period would be April 1-March 31.

3. LOCATION

The work site is located at the Bureau of Land Management’s Bighorn and Lower Umtanum recreation sites in the Yakima River Canyon, WA. The Yakima River Canyon is located in central Washington, where SR821 follows the course of the Yakima River approximately 27 miles between Ellensburg and

Selah, WA. These sites are located along SR 821, at approximate mile markers 19 and 22. Government

Representative shall guide vendor to drop off points within the sites. (See maps)

4. SCOPE OF WORK

Rental of industrial quality portable toilets to the locations described above, with associated supplies and sanitary services. Portable units must meet all applicable federal, state and local codes. All units shall arrive and be maintained in a clean and serviceable condition. In a serviceable condition means the toilet is ready to use. Units shall include a wall mounted urinal, a bench style toilet with seat and cover, and hand sanitizer dispenser. All units shall contain a multi-roll lockable toilet paper dispenser which shall be filled on every service visit. Contractor is responsible for maintaining units in clean, sanitary, and good working condition and free of objectionable odors. Service shall include removal and disposal of all waste in accordance with state and local law, cleaning of the unit inside and out (units shall be clean and free of streaks and markings), repairing any damage, refilling with chemicals, stocking of toilet paper, hand sanitizer and other consumables when applicable. Portable toilets will be serviced once a week, unless 2X a week becomes necessary to maintain sanitary conditions. In the event that 2X a week became necessary the cost of the 2nd service would be additional. Other potential additional services could be added as needed, see section 5. POTENTIAL ADDITIONAL SERVICE below.

Bighorn Recreation Site:

2025 and subsequent Option Years: Rental of six (6) portapotty units to be delivered approximately

April 1, 2025, with four (4) units picked up on September 30, 2025, leaving two (2) units near the site entrance until March 31, 2026.

All rentals during this time period shall be serviced weekly, to include replenishing toilet paper, disinfecting and cleaning the inside of the portable toilets, and pumping as necessary.

Lower Umtanum Recreation Site:

2025 and subsequent Option Years: Rental of three (3) portable toilets to be delivered April 1, 2025, with two (2) units picked up on September 30, 2025, leaving one (1) unit near the site entrance until

October 31, 2025.

All rentals during this time period shall be serviced weekly, to include replenishing toilet paper, disinfecting and cleaning the inside of the portable toilets, and pumping as necessary.

Toilets placement will be according to the included maps and in coordination with the BLM recreation staff.

5. POTENTIAL ADDITIONAL SERVICE

If additional services are needed, it will be accomplished via bilateral modification. Additional services, may include:

• Depending on use and contractor supply, an additional 3-5 units at each location may need to be added.

• Depending on use, an additional month may need to be added.

• Depending on use, units may need to be serviced 2X per week.

• Additional units could be requested for an estimated 2 – 3 special events, per base and/or option period, for a short-term duration, outside the described location, provided the location is within the providers service area.

Period of Performance:

Base Year - This service will begin April 1, 2025, and expire on March 31, 2026. (unless extended)

Option year 1 - This service will begin April 1, 2026, and expire on March 31, 2027. (unless extended)

Option year 2 - This service will begin April 1, 2027, and expire on March 31, 2028. (unless extended)

Option year 3 - This service will begin April 1, 2028, and expire on March 31, 2029. (unless extended)

Option year 4 - This service will begin April 1, 2029, and expire on March 31, 2010. (unless extended)

TERMS FOR WORK

The work shall be accomplished with a professional and quality workmanlike performance. Work must be timely and not disrupt the daily operations of the BLM staff. No unsafe work conditions shall be left before, during and after duty hours.

Contractor is required to provide all necessary tools, equipment (including ladders, etc.), materials, facilities, transportation, and labor as required, to perform tasks.

6. SAFETY

The Contractor shalt comply with local, state and federal codes and Occupational Safety and Health

Administration (OSHA) regulations.

7. POINTS OF CONTACT

For all technical questions, contact Diane Priebe, 509-665-2131, dpriebe@blm.gov

(End Statement of Work)