SOW_NHOTIC_Billboard_1.doc

OUTLINE FOR DEVELOPING A STATEMENT OF WORK (SOW)

1.

Introduction and Overview

This statement of work will be issued under contract [name of contract and contract number]. The National Historic Oregon Trail Interpretive Center (NHOTIC) is requesting billboard sign services on I-84 providing direction for travelers to National Historic Oregon Trail Interpretive Center.

1.1 Background

The National Historic Oregon Trail Interpretive Center (NHOTIC or Center) is eastern Oregon’s premier Oregon Trail museum, operated by the Bureau of Land Management since 1992. The NHOTIC serves as a landmark along the National Historic Oregon Trail System, as well as serving as an educational and interpretive center—showcasing the unique cultural and natural history of the region. The Center features exhibits focused on life of those that embarked on the Oregon Trail, discovery areas with interactive components, and trail access to preserved wagon ruts.

Visitors come from all over the country. The Center is located five miles outside of Baker City and there can be confusion regarding location and directions. Directional signage is a crucial tool for operational success.

1.2

Scope of Work

The NHOTIC is seeking a vendor to provide billboard sign services on I-84 providing direction for travelers to National Historic Oregon Trail Interpretive Center.

The vendor shall format and design work to the billboard specifications based on designs submitted by the agency. The vendor shall fabricate and install the billboard materials. The vendor shall replace the billboard once per year, at the agency’s request.

1.3 Objectives

Work with the agency to format and design attractive directional signage for motorists to locate the National Historic Oregon Trail Interpretive Center.

Fabricate and install billboard materials on a yearly basis.

1.4 Period of Performance

The period of performance would be from June 2024 to May 2029.

2.

References

All applicable documents referenced in this SOW are listed below. Where appropriate, a brief annotation should be provided to indicate the relevance of the document. Reference any specific requirements with regard to the use of these documents in performing the work under this SOW.

3.

Requirements

This section defines the requirements in terms of tasks to be performed, the end results/deliverables to be achieved, and the schedule of key dates. Important compliance requirements should be included with the task descriptions and deliverables.

3.1 Tasks

The tasks to be performed under this contract shall be described in discrete functional areas, or subtasks, with each work area described clearly and completely. The contractor shall submit a task list and timeline to the COR and CO for review. The Task list and Timeline may include the following elements as needed but not limited to:

1. Finalize design artwork submitted by the agency

2. Format artwork submitted by the agency to billboard specifications

3. Fabricate billboard materials

4. Install billboard materials 3.2 End Results/Deliverables

Professional billboard design, fabrication and installation services that aid in the directional outreach for tourists visiting the National Historic Oregon Trail Interpretive Center.

3.3 Schedules/Milestones

The schedule will be flexible to accommodate the agency’s annual change in billboard artwork.

3.3.1 Who Does What When Report

The "Who does what when" report shall be provided by the contractor with the initial submission, and again following negotiations. This report will be used by the Government to assess the adequacy of the resources proposed by the contractor to accomplish the SOW.

3.4 Other Considerations

OR/WA BLM has instituted a review process under 1550-OR-8 requiring that the State Office sign off on any produced media for the state. The BLM in conjunction with the COR will be responsible for submitting approval paperwork at each step of the process. This will include the script, narrative, edited video, and final protect. If the BLM approves an element and then later determines that it is no longer approved, the BLM will incur the cost of the change order.

4.

Progress/Compliance

The Government requires the following from contractors in order to monitor progress and ensure compliance:

SYMBOL 183 \f "Symbol" \s 10 \h Monthly Status Report

SYMBOL 183 \f "Symbol" \s 10 \h Quarterly Meetings

SYMBOL 183 \f "Symbol" \s 10 \h Quarterly Progress Report

SYMBOL 183 \f "Symbol" \s 10 \h Project Management Team (PMT) Meetings

SYMBOL 183 \f "Symbol" \s 10 \h Program Reviews

SYMBOL 183 \f "Symbol" \s 10 \h Outlines and Drafts

5.

Transmittal/Delivery/Accessibility

The contractor shall provide one electronic proof for approval before fabrication and installation.