Attachment_1-_CRVFO_Ute_Trail_Workshop_SOW_UPDATED_0001.pdf

Statement of Work

Ute Trail Tribal Consultation Workshop

Colorado River Valley Field Office

Bureau of Land Management

I. Purpose

The purpose of this project is to complete a tribal consultation workshop for the long-term management of the Ute Trail with the three Ute Tribes; the Ute Indian Tribe (Uintah and Ouray Reservation), the

Southern Ute Indian Tribe, and the Ute Mountain Ute Indian Tribe.

II. Statement of Work

A. Background:

The Ute Trail is a significant cultural resource that was a trail and travel corridor used prehistorically and historically by the Ute people. The Tribes have expressed their interest in Ute trails and "the importance of maintaining these heritage resources to keep them accessible and usable" (Ute Ethnohistory 2010). In 2015, through a partnership with the Dominquez

Anthropological Research Group (DARG), the BLM was able to survey along the Ute Trail and document potentially associated cultural resources. During subsequent face-to-face consultation with the Ute Indian Tribe, the Southern Ute Indian Tribe, and the Ute Mountain Ute

Tribe, they expressed the need for a workshop to discuss future management of this important resource. This project will be in partnership with the three Ute Tribes, the Colorado River Valley

Field Office (CRVFO), surrounding BLM offices and the White River National Forest. The Ute Trail is a vast resource that extends over hundreds of miles in northwestern Colorado; therefore, coordination with neighboring land management offices and agencies will be the most effective in the long-term management of this important resource.

B. General Description of Work:

The Contractor will facilitate one or more tribal consultation workshops, which will include discussions on intellectual rights protection, data sharing, future actions mitigation, and future data needs. The workshop(s) will consist of a multi-day meeting as well as a potential field day with attendees. In addition, this project will assist in updating an existing interpretive sign

(about 20 years old) with appropriate messages and materials based on feedback from tribal representatives. This sign is highly visible and visited by people driving along the I-70 corridor as well as people recreating in the area. These factors present a great opportunity to inform the public about the significance of cultural resources and helps educate about protection and conservation.

C. Deliverables:

1. Summary Report: The selected Contractor will complete a summary report of the results of the workshop. The report will detail specific interpretation and management recommendations of

Tribes for the Ute Trail, as well as general Ute trail interpretation and management recommendations made by the Tribe(s). The report will include recommendations and action items for BLM.

2. Interpretive Sign: The Contractor will develop text and produce images for the interpretive sign.

The Contractor will work on this draft in conjunction with the Tribe(s). The final version of text and images will be approved by the Tribe(s).

D. Location of Study Area: Glenwood Springs, CO and surrounding area

E. Duration of the Project:

The project will be initiated by early September 2022 and concluded by September 30, 2024.

F. The estimated work schedule for Task 1 through Task 4 is described in the table below:

Task Task Description Target Date

Task 1 Partner outreach and kick off meeting October 1, 2022

Task 2 Workshop November 1, 2022 to August 31, 2023

Task 3

1. Summary Report

2. Draft of Interpretive Sign September 1, 2023 to May 1, 2024

Task 4

1. Final Summary Report

2. Final Interpretive Sign Layout, Message and Images

September 30, 2024

G. Payment:

The Contractor will be paid upon completion of each task upon receipt and acceptance of deliverables for each task. Meeting(s) will be held as needed between the Contractor and the CRVFO to facilitate communications, progress of contract, and the need of any work corrections, extensions, holdovers, or modifications.

1. At the end of Task 1 the contractor will submit to the CRVFO for approval of payment for half of payment.

2. At the end of Task 3 the contractor will submit to the CRVFO for approval for final payment.

3. All data and products created and produced by Contractor will be delivered to the CRVFO.

However, confidential data may be exempt from this requirement per request of the

Contractor or Tribal representatives.

III. Evaluation Criteria

Award will be based on Best Value to the Government, which may not necessarily be the low bidder.

Proposals will be evaluated based on the following technical evaluation factors, past performance, and price. Project bids and subsequent proposals should include evidence of satisfactory staff member experience completing tribal consultation and/or ethnographic studies. Include resumes for all key staff that will be working on the project.

The Contractor shall show competencies in complying with Appendix II Professional Qualifications:

Ethnography in the National Park Service (NPS) National Register Bulletin #38: Guidelines for Evaluating and Documenting Traditional Cultural Properties.

The objective of these evaluation criteria is to assess the potential qualifications and capabilities of prospective bidders for this project. In addition to the bid values, these evaluations will be used to ascertain the ability of bidders to effectively and to efficiently complete the contract with reliable results. Failure to address all items requested by the Government will be cause to consider proposals non-responsive and not eligible for award. The evaluation criteria are as follows:

A. Technical Qualifications

Response will be compared to the SOW and Specifications and evaluated on a scale of: Does

Not Meet, Meets or Exceeds.

The evaluation shall measure the Offeror’s technical knowledge, experience, and ability to complete the project. Bids will be evaluated based on the following:

1. Resumes of the key personnel who will act as the project Principal Investigator and must show their company has the ability to manage a project of this nature and scope.

2. Previous experience conducting and completing tribal consultation.

3. Must demonstrate project management experience on a minimum of three projects with at least two completed. A description of each project should be presented. No more than three projects should be submitted in response. Additional projects will not be reviewed or evaluated.

4. Previous experience developing interpretive materials.

B. Project Management/ Schedule

The Offerer will be evaluated on their ability to meet the project management requirements as set forth in the SOW, including reporting. Bids will be evaluated based on the following:

1. Demonstration of ability to complete the project following the work schedule and within budget.

2. Explanation of quality assurance/ quality control measures which will ensure adequate review of work products and that the proposed delivery dates specified in the SOW are met.

C. Past Performance

Past performance will be rated on a scale of: No Confidence, Marginal Confidence, Confidence, Significant Confidence, High Confidence

Please furnish at least three (3) references involving comparable projects with federal agencies, state agencies, or businesses. References should include:

1. Client identification (including name and location of agency).

2. Brief description of project.

3. Period of performance.

4. Contract amount.

5. Principal Investigator and/or Director for the project.

6. Current point(s) of contact (name and telephone).

The government may, at its discretion, base past performance on past knowledge and previous experience with the contractor, supply or service being provided, customer survey or other reasonable basis.

D. Price

IV. Contract Performance

A. Performance Standards:

The Contractor shall follow all established BLM, DOI, laws, regulations, guidelines, processes and procedures.

B. Contractor Furnished Material:

The Contractor will furnish qualified personnel (See 43 CFR 7.8 and BLM Manual 8150.2) and is responsible for assisting in coordinating with Tribes and agency personnel for the workshop and field visits.

C. BLM Furnished Material:

BLM CRVFO will provide access to existing cultural files for reference. The CRVFO staff archaeologist will also be available to answer questions, provide data, and help facilitate coordination with the Ute Tribal representatives and agency partners.

D. Government Furnished Property:

All equipment, documents, etc. furnished by the government will be required to be returned to the government upon completion of the contract.

E. Inspection/Acceptance:

1. Inspection/Acceptance of all service performed in accordance with this contract for purpose of initiating Contractor payment shall be by the CRVFO.

2. The CRVFO shall make periodic inspections of the project as a basis for payment and recommendations for adjustments in work quality while work is in progress.

3. All deliverables will be reviewed by the CRVFO. Items will either be reviewed upon completion, monthly, or upon request of payment by the Contractor.

F. Authority:

Notwithstanding any of the other provisions of this contract, the CRVFO shall be the only entity authorized to:

1. Accept nonconforming work,

2. Waive any requirement of this contract, or

3. Modify any term or condition of this contract.

Each contractor employee shall be provided, and shall wear in plain sight, an identification badge which clearly indicates they are a contractor employee.

G. Key Personnel:

1. The Contractor shall assign to this contract the following key personnel who will have the full authority to act on behalf of the Contractor during performance of efforts hereunder:

a. To be determined during negotiations (Individual names shall be included in the resultant contract as an attachment. Revisions in accordance with the provisions of this clause will be made by superseding letters to be included as a bilateral contract modification)

b. Supervision shall be the responsibility of the Contractor. Any Contract employee problems in performance, attendance, or other personal problems shall be referred to the On-Site Supervisor to be referred on to the Contractor.

2. The Contractor shall make no substitutions of those personnel unless the substitution is necessitated by illness, death, termination of employment, or otherwise approved by CRVFO. The Contractor shall notify CRVFO within 15 calendar days after the occurrence of any of these events and provide information required by paragraph (c) below. After the initial year, the Contractor shall submit the information required at least 15 calendar days prior to making any permanent substitution.

3. Substitution of key personnel shall require the written approval of the CRVFO. The Contractor shall provide an explanation of the circumstances necessitating the proposed substitution, complete resumes for the proposed substitutes, and any additional information requested by the CRVFO. Proposed substitutions should have comparable qualifications to those of the persons being replaced. The CRVFO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The key listing of personnel shall be modified by superseding letters as a bilateral contract modification as stated in (a) above.

4. The Government reserves the right to refuse any contractor employees recommended or referred by the Contractor.

H. Professional Standards and Ethics:

All personnel furnished by the Contractor shall be fully qualified for the services they are assigned. If any services performed by an individual do not conform to the contract requirements, or jeopardize successful performance of the contract, the CRVFO may require the Contractor to immediately remove the individual from the contract at no additional cost to the Government. The Contractor shall conduct only business covered by this contract during period paid for by the Government and shall not conduct any other business on Government premises.

Contractor employees assigned to this contract shall not solicit business that may be within the scope of this contract.

I. Pay and Benefits:

1. Regular hourly rates shall include fringe benefits, G&A, and overhead.

2. Holiday pay and vacation time shall be in accordance with the Wage Determination, and all revisions made to those Wage Determinations as they become effective.

3. Contractor personnel are not entitled to administrative leave for such functions as picnics, blood drives, luncheons, dedications, etc.

4. Contractor employees are not eligible to receive monetary awards from the Government.

J. Certified Employee Time Records:

The Contractor shall maintain certified employee time records for the life of the contract. The records shall consist of a daily time log for each employee. The log shall be signed or initialed and certified as correct by the employee and the On-Site Supervisor. The time records for the period covered by an invoice shall be submitted with the invoice.

K. Hold Harmless and Indemnification Agreement:

The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

V. Key Officials

A. Bureau of Land Management, Colorado River Valley Field Office

1. Point of Contact:

Erin Leifeld Archaeologist

(970) 876-9077 eleifeld@blm.gov

Table 2. Estimated Cost

Task Task Description Target Date Total

Estimated Price

Task 1 Partner outreach and kick off meeting

October 1, 2022

Task 2 Workshop November 1, 2022 to August 31, Task 3

1. Summary Report

2. Draft of Interpretive Sign September 1, 2023 to May 1, 2024

Task 4

1. Final Summary Report

2. Final Interpretive Sign September 30, 2024

TOTAL Cost