Blackwell_Island_Lift_and_Lighting_-_Prebid_tour_meeting_notes_0001.pdf

Blackwell Island Lift Station and Lighting Upgrades, Coeur d’Alene District February 22, 2024 Solicitation 140L2624R0010, Pre-bid Tour Notes

Attendees:

Name Email Phone

Richard Fries BLM – District Engineer rfries@blm.gov 208-769-5025

Trent Brown BLM - Rec tbrown@blm.gov 208-769-5047

Morgan O’Brien BLM - Rec mobrien@blm.gov

208-769-5022

Jerry Wesslen Wesslen Construction jerry@wesslen.com 509-939-0659

Jamie Pannel North Fork Enterprises

Jamie.pannell@nfenterprises.com 208-660-7148

Kevin Fogg Fogg Electric kevin@foggelectric.com 208-597-1121

Scott Lee Peterson Electric scott@petersonelectric.com 509-981-5254

Alex Konzel Mr. Electric

Alexkonzel0313@gmail.com 509-680-8272

Wade Dabill Super D Electric wadesuperdelectric@gmail.com 208-217-5641

Jerey Atteberry Yeti Electric Services yetelectricservices@outlook.com 208-216-9181

Samuel Posey Midland Electric samp@midlandelectricinc.com 509-725-7005

Time Grubham Stillwater Electric info@stillwater-e.com 208-582-1760

Dean Short Stillwater Electric info@stillwater-e.com 208-582-1920

Hunter Franssen Frassen’s Electric hunter@franssenelectric.com

208-691-0834

Mike Koch Grotberg Electric

Michael_koch@grotbergelectric.com

208-618-2019

Dan Palrien A-River City Plumbing

RCP@RCPlumbers.com 208-659-6565

Time & Location:

• Blackwell Island Rec Site, 1:00pm (PST), February 22, 2024

Instructions, Conditions, and Notices to Offerors:

• The offeror is to submit a fully compliant proposal to the following email address:

pfort@blm.gov.

• Proposals due March 4st at 10:00 MT

• Award Selection: Lowest Price – Single Contract Award; Small Business o Whose quote conforms to all solicitation requirements and is most advantageous to the

Government.

• Magnitude: $100,000 -- $250,000 mailto:rfries@blm.gov mailto:tbrown@blm.gov mailto:mobrien@blm.gov mailto:jerry@wesslen.com mailto:Jamie.pannell@nfenterprises.com mailto:kevin@foggelectric.com mailto:scott@petersonelectric.com mailto:Alexkonzel0313@gmail.com mailto:wadesuperdelectric@gmail.com mailto:yetelectricservices@outlook.com mailto:samp@midlandelectricinc.com mailto:info@stillwater-e.com mailto:info@stillwater-e.com mailto:hunter@franssenelectric.com mailto:Michael_koch@grotbergelectric.com mailto:RCP@RCPlumbers.com mailto:pfort@blm.gov

• Heavy Construction – Kootenai County

• Performance and Payment Bonds due within 10 days of contract award. Contracting Officer is only authorized to enter, terminate, modify, wave, or accept nonconforming work.

• COR responsibilities and what COR is not authorized to do.

• Davis-Bacon Act wage requirements – wage rates and fringe benefits for classification of work.

o Heavy Construction; Kootenai County

• Buy American Clause – COTS items.

• The contactor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits…applicable to the performance of the work.

o Lift Station should be considered a confined spaced based on limited access, potential for wastewater and gasses, and lack of ventilation system for continuous occupancy.

• First Aid plan always required with site treatment available.

• Water pollution controls required for any work activities that could impact the water (e.g. the light post foundations near the boat launch).

• Power and facilities will be available on site via the electrical/shower bldg. and the vault toilets.

Project Scope:

• Review of project including Design process for Lift station improvements, lighting foundation replacement, and Light pole/fixture replacement.

• Consider the included bid schedule an itemization of the work scope.

• Contractor responsible for preserving cultural site items if discovered. Contact CO immediately.

• If hazardous materials found, contact CO immediately.

• If there is a change to site conditions then expected, prior to disturbance, contact the CO.

Project Milestones

• The Contractor shall begin performance within 10 calendars days and complete it within 115 days from Notice to proceed.

o Seasonal delay for this project is 10 days which is included in the 115 day total.

• Contract Performance timeline -- 03/15/2024 to 7/11/2024 o Performance period duration includes site closed to the public until 5/23/2024.

o Laydown areas and public safety protocols will have to be initiated after 5/24/2024.

o The performance period established for this contract is based upon all work being conducted during regular working hours between 7:00 a.m. and 6:00 p.m., Monday through Friday, excluding government holidays (e.g. Memorial Day and Juneteenth).

• Performance and Payment Bonds within 10 days of contract award.

• Within five days after the work commences provide schedule showing the order in which the contractor proposes to perform work.

o Recovery schedule when behind the current approved schedule by 14 or more calendar days.

• Payment of Mobilization ; 50% and 100% requirements.

• Final Inspection and Acceptance Procedure.

Delivery/Progress Items:

• Lump Sum Payment Schedule versus Itemized Bid Schedule

• Work Item COR reports – pay items, progress, workers and equipment, discussion items.

• Payrolls and Invoices o Email payrolls to COR for review and invoices for pre-acceptance.

o IPP for invoice payments o Retain for 3 years thereafter.

• Liquidated Damages - $500/day

• Submittals: Government has 15 days to review. COR will strive to review as fast as possible.

Drawings:

• Upgrade equipment models cited in drawings determined by AE to fit the government’s needs.

o Alternatives to be approved by government.

• All light post foundations to be demolished and new ones installed based on unknown reinforcement of current foundations.

• All light fixtures a currently working.

• Electrical control room layout described in drawing; components to be replaced. Welcome to photograph current electrical room components/layout.

Questions and Answers:

Q1: If we discover rebar in the light post foundations, can we reuse the remainder of them as-is?

A1: No. We cannot guarantee that any/all of them have reinforcement. To reduce risk, contactor is to replace all foundations.

Q2: Would long lead items be a reason for alterative component approval? Will the contractor be penalized for market issues causing long lead items.

A2: Long lead items could be reasonable grounds for accepting alternative components that meet the requirements. Contractor must show good faith in prompt ordering/purchasing of components for CO to discuss contract extensions based on long lead items.

Q3: Will the lights need to be work in stages to provide for public safety.

A3: The site is closed until May 23rd if light work can be completed by that time, then there will not be a need to accommodate. If light work is still in process when the site opens to the public, lighting may need to be phased or site operation hours altered to comply with safety.

Q4: Is the wiring in conduit or direct bury from the panel to the light fixtures bases as well as from light fixture base to light fixture base? The drawing indicates both conditions. This may be a factor in deterioration of the wiring at the base of each light post.

A4: Although the original June 1, 1999, drawing package notes only the location of “buried cable” it does make references to “conduit cap for future use” at the end of the cable runs. Original drawing package does not include a specific electrical cable/conduit utility trench drawing.

Current project drawing package also notes the “conduit caps”. Existing conduit run is only specified for the power to the lift station. Project requirement is at the new light pole foundations to include a ½”PVC conduit for the grounding cable, and a 1” galvanized steel conduit extending beyond and through the light pole foundation. Although desirable to have the cable runs between light fixtures within conduit if they are currently direct buried only, this work is not included in the current project package.

Q5: Do the existing light poles work?

A5: Yes, all the existing light poles are currently working. We are updating to go to LED and include improved lighting controls.

Q6: Will the replacement of the light poles need to be completed in phases?

A6: No, we would like all the activities completed in parallel and rapidly. Site is daytime only. If work continues past May 23rd (see Q5 below), then we may need to discuss phasing work for security/safety reasons.

Q7: For the work regarding the lift station considered a confined space?

A7: Because of the limited access (top lid), the potential for wastewater and gasses, and the lack of a ventilation system for continuous occupancy, I am confident that the lift station is considered a confined space.

Q8: Is there power accessible for the contractors to use?

A8: Yes, there will be power from the shower/toilet building near the lift station.

Q9: Will the site be shut down to the public during construction?

A9: The site does not open until the May 23rd. Until that date, the site is closed to public.

Q10: Will there be a designated lay down area for the contractors?

A10: After May 23rd we will have a designated lay down area in the parking lot, adjacent to the lift station and shower house. We would prefer the work to be complete prior to opening the site.