TRFO_Raptor_Survey_Pre_Proposal_Meeting_Notes_0001.docx

Pre-Quote Meeting Tres Rios Field Office Woodland Raptor Surveys 140L1725R0001 Archuleta, La Platta, and San Miguel Counties, CO

Good afternoon, thank you everyone for taking the time to be on the call Introductions (Introduce Folks Below) Roll call (Participants Names and Addresses)

· Anthony Morales – BLM Contracting Specialist

· Kerry Spetter- BLM Contracting Officer

· Nathaniel West - Project Lead

Description of Project The contractor shall complete raptor surveys for woodland raptors in the Tres Rios Field Office. The survey area is approximately 8,090 acres with 713 raptor call stations. All work shall be according to the Statement of Work, attached protocol and survey maps. The project will conduct broadcast call surveys and nest searches for raptors, focusing on woodland raptors, following BLM Tres Rios Field Office survey protocols. Record all observations and nests of any raptors, including owls. In addition to raptors, any observations of Pinyon Jays and their activity will be noted in the point data survey table.

Basis for Award/Basic Contracting Requirements:

Basic Contracting Requirements:

1. Active Registration - www.sam.gov at the time of offers due.

2. Invoicing and Payment - www.ipp.gov - 30-day prompt pay

3. FAR Part 12 - Commercial Item

4. FAR Part 13 - Simplified Acquisition Procedures

5. Service Contract Act Wages for Archuleta, La Plata and San Miguel Counties, CO

6. Total Small Business Set-Aside for NAICS 541620 Size Std: $19M

7. Type of Contact: Firm-Fixed Price

8. Award Criteria: An award will be made to the Contractor whose proposal conforms to the solicitation and represents the best value to the Government based upon price and other factors. No award will be made above the available budget or at a price that can't be determined to be fair and reasonable.

Technical Technical Capability will be graded upon "meets" or "does not meet". It will be assessed based on the proposer's demonstrated experience providing services of similar size and scope for commercial, municipal, state or other federal agencies. The tailored technical response must include how and when the contractor will provide the necessary labor, supervision, quality control, tools, equipment, supplies and transportation for this specific location and Statement of Work. The proposal shall display the capability, resources, and experience in doing work similar in nature to the work described in the Statement of Work. A generic or boilerplate technical response with no specific details will be graded as "does not meet". You must provide enough detail in your proposal for us to determine acceptability.

Past Performance In evaluating past performance, the Government intends to use data obtained from any sources available to the Government, to include, but no limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), or other data bases; interviews with Contracting Officers, Contracting Officer representatives, and Project Inspectors. Any or all sources may be used in this evaluation to obtain a complete picture of past performance. The recency and relevancy of the information in vendors performance will be considered. Past performance information from within 3 years of the closing date of this solicitation will be used in this evaluation. Past performance will be checked for responsibility issues such as exclusions, terminations for cause and other poor or non-performance issues. Past performance will be rated on a scale of Relevant or Not Relevant.

Payment Payment will be based on the Government's inspection results. The Contractor's inspection results are to be used as a guide for the Contractor's use in complying with contract specifications and not as a basis for payment. Payment will be made once all work in complete, inspected and accepted by the Government.

This Contract is Subject to the Service Contract Act Wages and Requirements We do have geoPDFs if any contractors are working with avenza and not comfortable using field maps. Please reach out if you are interested.

Questions and Answers Q: Are there any sources of previous data that you had or what is the history with this area?

A: There's not a lot of previous data in there.

Some of this habitat I would probably consider marginal.

Q: Is there a standing database that these data would feed into or are we just planning on sending over some tables?

A: The data deliverables include:

gps tracks of nest searches for all positive call responses, gps call locations and data attributes for all locations (see point data survey requirements table), nest locations, photos, and completed nest data forms.

All GIS data needs to be provided in the form of an ESR .shp file UTM NAD 83 Zone 13. The contractor will provide data forms for all call points and nest locations in paper and/or electronic formats (excel, word, or PDF). Nest site photos need to be electronic .jpg or .tiff files.

There is another solicitation for Raptor surveys, the information is below.

Gunnison Field Office Woodland Raptor Surveys 140L1725R0006 Hinsdale and Gunnison, Counties, CO

Description of Project The contractor shall complete raptor surveys for woodland raptors in the Gunnison Field Office. The survey area is approximately 16,367 acres with 1,669 raptor call stations. All work shall be according to the Statement of Work, attached protocol, and survey maps. The project will conduct broadcast call surveys and nest searches for raptors, focusing on woodland raptors, following BLM Gunnison Field Office survey protocols. Record all observations and nests of any raptors, including owls.

Basis for Award/Basic Contracting Requirements:

Same as above

Questions and Answers Q: Can you remind me who that wildlife lead is over in Gunnison?

A: Andrew Stokes