B08_Attachment_1_HVAC_Replacement_SOW.pdf

SECTION C, UNIFORM CONTRACT FORMAT (UCF)

DESCRIPTION / SPECIFICATION / STATEMENT OF WORK (SOW)

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PROJECT TITLE:

El Mirage Visitor Center HVAC Replacement

Table of Contents SOW 1.0 Background on the Government’s Requirement

SOW 2.0 General Scope of Work

SOW 3.0 Overall Objective(s)

SOW 4.0 Specific Tasks

SOW 5.0 Delivery / Performance Schedule

SOW 6.0 Government-Furnished Property, Materials, Services

SOW 7.0 Security and Administrative Matters

SOW 8.0 Technical Exhibits and Definitions

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SOW 1.0 Background on the Government’s Requirement

The Barstow Field Office is requiring removal and installation services of air handler, condenser, and air ducting. This contract will cover all labor and parts needed to return El mirage Visitor Center HVAC system to great working and physical condition.

SOW 2.0 General Scope of Work

Removal of existing air handler (Trane-TTWE12043AAAP004), condenser (Trane- TTWA12043AAE02P), and any damaged non-salvageable components including air ducting. Replace air handler, condenser, and any damaged non-salvageable components including air ducting. Contractor must dispose of all existing and non-salvageable materials. Contractor must have ability, equipment, and certified technicians to access air handler, condenser, and air ducting. Contractor must have the ability, equipment and certified technicians to remove existing air handler, condenser, and damaged air ducting.

Contractor must have the ability, equipment and certified technicians to install air handler, condenser, any other HVAC components and air ducting. Condenser located on exterior of the building must be caged to avoid theft. Contractor must have ability, equipment, and certified technicians to commission the installed HVAC system to good working condition. The El Mirage Visitor Center must be restored to a climate-controlled building comfortable for maximum human occupancy. Efficient performance is required in extreme weather conditions. This place of performance must have a neat and clean appearance before leaving the facility at the end of each workday. The area of responsibility will be within 10 feet of work area.

Place of Performance:

The El Mirage Visitor Center is located at 20471 Mountain View Rd. Adelanto CA, 92301. All the described services will be provided at The El Mirage Visitor Center. Maps of the location and units being replaced attached.

Period of Performance:

The Period of Performance reads as follows: October 16, 2024 – November 16, 2024

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SOW 3.0 Overall Objective(s)

The objective of this work is to remove and replace Visitor center HVAC system including air handler, condenser and any damaged components in order to restore the HVAC to good working and physical condition.

SOW 4.0 Specific Tasks

Furnish Equipment, Labor, and supplies required to inspect, remove, prepare, and replace HVAC system including air handler, condenser, damaged air ducting, and any other damaged non salvageable HVAC parts at The El Mirage Visitor Center. The new system must be tested and in good working condition. New HVAC system must hold a warranty.

New HVAC system must perform efficiently in extreme weather conditions. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 1: Inspect, assess, and plan for adequate equipment, technicians, and supplies to successfully and efficiently remove, prepare, and replace existing air handler, condenser, damage non-salvageable air ducting, and any other components that are damaged or need to be replaced in order to restore visitor center HVAC system to efficient working condition. Dispose of all trash, waste, and debris produced during this task at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 2: Remove existing condenser located at northwest exterior of building on the ground. Remove air handler located in attic of El Mirage Visitor center. Remove all damaged non-salvageable HVAC components including air ducting which will need to be replaced to restore HVAC system to good working condition. Dispose of existing air handler, condenser, any other damaged non salvageable HVAC components including air ducting, trash, waste, and debris at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 3: Prepare all surfaces, areas, and spaces for installation of new air handler, condenser, and any other HVAC components/materials including air ducting. Prepare all existing salvageable and usable HVAC components/materials for installation of new air handler, condenser and any other HVAC components including air ducting. Dispose of all non-salvageable components/materials, trash, waste, and debris produced during the preparation at an approved facility that is off BLM land. This place of performance must

SOW Page 4 have a neat and clean appearance before leaving the facility at the end of the workday.

The area of responsibility will be within 10 feet of work area.

Task 4: Install new air handler, condenser, and any other new HVAC components/materials needed to restore HVAC system to good working condition.

Contractor must furnish all equipment, certified technicians and materials needed to restore HVAC to good working condition. Air handler, condenser, and any other HVAC components/materials including air ducting installed must be in new condition. Dispose of damaged or non-salvageable components/materials, trash, waste, and debris produced during installation at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 5: Commission new air handler, condenser, and any new HVAC components/material including air ducting. Thoroughly test HVAC system to ensure efficient working condition. HVAC must efficiently cool and heat El Mirage Visitor Center to comfortable temperature up to maximum human occupancy of El Mirage Visitor Center. HVAC system must work efficiently in extreme weather conditions.

Dispose of damaged or non-salvageable components/materials, trash, waste, and debris produced during commissioning at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 6: Repair any damages to building and surrounding area. Place of performance will be left in the exact same condition and appearance as it was previous to removal, preparation, and installation of new HVAC system. Dispose of damaged or non-salvageable components/materials, trash, waste, and debris produced during at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 7: Provide new HVAC system schematics and owner’s manuals to COR. Provide proof and details of warranty to COR. Ensure COR and facility manager are aware of how to safely manage operation of new HVAC system.

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DESCRIPTION / SPECIFICATION / STATEMENT OF WORK (SOW)

SOW 5.0 Delivery / Performance Schedule

Contractor must furnish Equipment, Labor, and supplies required to inspect, remove, prepare, and replace HVAC system including air handler, condenser, damaged air ducting, and any other damaged non salvageable HVAC parts at The El Mirage Visitor Center. The new system must be tested and in good working condition. New HVAC system must hold a warranty. New HVAC system must perform efficiently in extreme weather conditions.

This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Contractor must complete all specific tasks (SOW 4.0) within 72 hours of beginning specific task 1 within the dates October 16, 2024 – November 16, 2024. The scheduling of services or specific tasks will be agreed upon by both the assigned government COR and the awarded contractor.

The El Mirage Visitor Center is located at 20471 Mountain View Rd. Adelanto CA, 92301.

All the described services will be provided at The El Mirage Visitor Center. Maps of the location attached.

SOW 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government furnished.

Materials:

The Government shall not furnish any materials.

Equipment:

The Government shall not furnish any equipment.

Facilities The Government will provide [Insert what facilities will be provided, i.e., the necessary workspace for the contractor staff to provide the support outlined in the SOW to restroom accessibility.

Utilities The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the work.

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SOW 7.0 Security and Administrative Matters

Security:

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control, including securing all facilities the Contractor may access after normal business hours.

Contractor shall coordinate work schedule with Contracting Officers Representative to minimize public and employee ingress/egress to the building.

Safety:

The Contractor shall not require, or allow any employee, engaged in the performance of this Contract to work under conditions which are unsanitary, hazardous, or dangerous to his/her health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as amended and other Federal, State and applicable local government safety standards.

Department of Labor Code of Federal Regulations Title 29 and other Federal, State and local government safety standards will apply in its entirety to the Contractor.

Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart B, "Public Contracts, General Safety and Health Standards."

The contractor shall also use the “BLM SAFETY AND HEALTH STANDARDS” (The Yellow Book) for reference.

Should the contractor fail to comply with any of these standards and regulations, the contractor shall be found to have defaulted on the terms of the contract.

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Contingency Plan:

Sudden or unusual events could result in a negative impact to the delivery / performance of these requirements.

As an aid to properly plan for such events, the Contractor shall prepare and submit for approval a Contingency Plan for each Place of Performance for these requirements.

The Contractor will outline in detail the method(s) that the Contractor shall use in meeting Contract requirements in the following circumstances:

• a natural disaster occurs which impacts upon the Contractor's ability to perform

• a labor strike occurs which impacts upon the Contractor's ability to perform.

• a hazardous materials spill which impacts the Contractor’s ability to perform or which may affects public safety

• an incident which causes major damage which impacts the Contractor's ability to perform

• other unforeseen circumstances

In all cases, the Contractor will assume that government cannot provide supplemental forces, and continues to need the same or additional performance under the Contract, which the Contractor must meet.

This Contingency Plan shall be submitted as a part of the Contractor proposal.

Emergency Response:

Response to emergency service calls outside of the normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends or holidays.

Response to emergency service during normal business hours shall not exceed two (2) hours.

Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready, willing, and able to perform the emergency work. The Contractor will provide a draft emergency response plan prior to Contract start date.

Emergency Services:

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal business hours described above. The Contractor's responsibilities for emergency support will be in accordance with the contingency plan.

Hazardous Materials and Hazardous Response:

The Contractor will conform to all Bureau, Federal, State, and local regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor will provide the appropriate response to any emergency involving hazardous materials at any of the facilities covered by this Contract. The Contractor will provide proof/certification of it's personnel qualified to work with hazardous materials and wastes to the Bureau. The Contractor will notify the Bureau immediately upon discovering a release of hazardous waste into the environment.

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Public contact:

Contractor personnel may encounter adjacent landowners or members of the public during the performance of their work.

Contractor personnel will present a professional appearance and be able to provide appropriate identification, including display of proper identification by each employee.

All Contractor and subcontractor personnel shall comply with all Federal and State laws relative to citizenship.

Contractor personnel shall inform any trespassers along the right of way of hazards and, as necessary and appropriate, ask trespassers to leave fenced off or restricted areas.

If Contractor personnel may encounter emergency personnel, policemen, or firemen along the right of way, the Contractor personnel shall notify the On-Site Foreman If Contractor personnel encounter the news media, they should refer all questions to the On-Site Foreman, who shall keep the COR informed of all news media contacts.

Government Observations:

Government personnel other than COR may from time to time observe, photograph, or otherwise record Contract operations.

However, these personnel will not interfere with Contractor performance.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00am and 4:30pm, Monday through Friday, excluding government holidays.

If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the COR in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

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Drawings:

Typical Drawings: Any drawings titled typical are general only and dimensions of each structure will be fixed by the Contracting Officer to adapt the design to existing conditions at the structure location.

Reduced Size Drawings: Any drawings identified as "REDUCED SIZE DRAWINGS" are photographically reduced in size. Accordingly, measurements and dimensions should not be taken or be based on any numerical scales shown. Prospective bidders desiring to review a copy of the full size drawings may contact the Contracting Officer identified in the solicitation.

Preservation of Historical and Archeological Data:

The Historic and Archeological Data Preservation Act of 1974, provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

If, in connection with operations under this contract, the Contractor, subcontractors, or the employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and shall notify the Contracting Officer in writing, giving the location and nature of the findings. No objects of cultural resource value may be removed.

Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the Changes clause.

The Contractor will be responsible for protecting the cultural resources within the affected area from damage. In addition, the contractor will be liable for all damage to the identified cultural resources caused by their actions or the actions of their agents or representatives. The Contractor shall immediately notify the Contracting Officer or his representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

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SOW 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR..

Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

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Technical Definitions:

HVAC – Heating, Ventilation, and Air Conditioning

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Technical Exhibits:

EX 1: El Mirage Visitor center Location (20471 Mountain View Road, Adelanto, CA92301)

34.62250833, -117.5426389 https://www.bing.com/maps?mepi=127%7E%7EUnknown%7EAddress_Link&ty=18&q=Friends+of+El+Mirage&ss=ypid.YN873x7794803397249930382&ppois=34.62259292602539_-117.54255676269531_Friends+of+El+Mirage_YN873x7794803397249930382%7E&cp=34.622631%7E-117.542414&v=2&sV=1&FORM=MPSRPL&lvl=19.8&style=h https://www.bing.com/maps?mepi=127%7E%7EUnknown%7EAddress_Link&ty=18&q=Friends+of+El+Mirage&ss=ypid.YN873x7794803397249930382&ppois=34.62259292602539_-117.54255676269531_Friends+of+El+Mirage_YN873x7794803397249930382%7E&cp=34.622631%7E-117.542414&v=2&sV=1&FORM=MPSRPL&lvl=19.8&style=h

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EX 2: HVAC Condenser at northwest exterior of building. (34.62261, 117.54245)

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