Sol_140L0625Q0015_Amd_0002.pdf

(x)

140L0625Q0015 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Denver CO 80225-0047

LNB

POB 25047

BLDG. 85

DENVER FEDERAL CENTER

BLM DBS SUPPLIES AND SERVICES - NOC

02/13/20250002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/13/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is amendment 2 to state the following:

Amendment 1 did not post to SAM correctly or include the updated synopsis with changes to various contractor data cells for quotes. It also had incorrect data numbering in the

HSO/TSO pricing cells. This amendment has properly removed those numbers and added addition orchard information to allow the contractor to input their pricing proposals without issue for the orchards.

No other changes apply to this amendment.

Period of Performance: 08/01/2025 to 11/30/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Shane Mundt

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

140L0625Q0015 FY25 Cone Collection Services Request for Quote

Pursuant to Federal Acquisition Regulation (FAR) 12.603(a) and 13.106, the Contracting Officer is issuing a combined synopsis/solicitation for the acquisition of Cone Collection Services for the Bureau of Land Management (BLM) in Oregon and corresponding orchards.

(i) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation Number 140L0625Q0015 is being issued as a Request for Quote (RFQ). This solicitation will utilize the policies contained in FAR Part 12, Acquisition of Commercial Items in conjunction with the policies and procedures for solicitation evaluation and award prescribed in FAR Part 13, Simplified Acquisition Procedures, as appropriate for this acquisition.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2024-07 effective August 29, 2024.

(iv) This solicitation is being issued as a competitive small business set-aside. The North American Industry Classification System (NAICS) code associated with this solicitation is 113210, titled Forest Nurseries and Gathering of Forest Products, with a size standard of $20.5 Million.

(v) See the attached Statement of Work (SOW) for detailed requirements and the price schedule to be completed and returned with your quote is provided as a separate document. The Wage Determinations 1977-0079 is hereby incorporated into this combined synopsis/solicitation.

(vi) The services to be acquired through this combined synopsis/solicitation are for Cone

Collection Services for BLM Oregon in accordance with the SOW and corresponding attachments.

(vii) The type of contract to be awarded is a stand-alone, Firm Fixed Unit Price (FFUP) type contract. Pricing shall be placed in attached pricing sheet.

(viii) Performance location and period of performance (POP) is detailed in the attached SOW for both requirements. The POP for Horning is to starting the 1st of August 2025 and ending the 30th of November 2025. The POP for Tyrell is to start the 1st of August 2025 and ending the 10th of October 2025. Please note that this timeline is an estimate and may fluctuate based on a variety of factors, including but not limited to weather conditions, annual variations, temperature extremes, and other environmental or operational considerations. The period of performance could potentially extend or contract depending on these influencing factors.

(ix) FAR Provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Potential offerors shall read and comply with all terms and conditions, see Addendum FAR 52.212-1

– Instructions to Offerors – Commercial Items for additional instructions.

(x) FAR 52.212-2, Evaluation – Commercial Items, applies to this acquisition, see Provisions for detailed evaluation criteria. The basis of award will be based upon past performance, where if performance is good, price will be the determining factor. The Government will award two contracts resulting from this solicitation, one contract for each seed orchard. A contractor may provide a quote for both orchards, but the Government will only award one contract per contractor due to the narrow biological window for the work. The Government will award a contract for each orchard that is the most advantageous to the Government.

(xi) Offerors shall ensure that their Representations and Certifications are up to date in the System for Award Management (SAM) which can be accessed through https://www.sam.gov.

Offerors shall ensure that this acquisition’s NAICS Code of 113210 is listed in FAR 52.212-3, Offeror Representations and Certifications – Commercial Items.

Even if offeror has an active SAM registration all offerors must ensure FAR provision 52.204-26 https://www.sam.gov/

Covered Telecommunications Equipment or Services-Representation is incorporated into their SAM Registration and if not, they must print, complete required entries, and submit with their quote.

If the offeror does not have an active SAM registration, offeror must print, complete the required entries, and submit with their quote FAR Provisions 52.212-3, 52.204-24 and 52.204-26.

(i) FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition. See this clause for additional FAR Clauses marked with “X” showing they are applicable to this acquisition (Attachment D - Clauses).

(ii) FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See Attachment 4 - Clauses, FAR Clause 52.212-5 for additional information.

(iii) Additional FAR clauses that apply to this acquisition are provided in the attachments. All FAR clauses will be incorporated into the successful offerors’ contract award. Additional provisions that apply to this acquisition are provided in the attachments. These provisions are incorporated into this solicitation but will not be incorporated into the successful offerors’ contract award.

(iv) The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

(v) Quotes are due no later than March 13th, 2025, at 5:00 p.m. MT. Quotes shall be submitted via electronic mail to the point of contact listed below.

(vi) Interested parties may submit questions relating to this solicitation via electronic mail to the point of contacts listed in section (xvi) and are due no later than 10:00 a.m. MT, 14 days after combined synopsis/solicitation issuance.

The following individual is the points of contact for this combined synopsis/solicitation:

Madisyn Falls Contract Specialist Department of the Interior Bureau of Land Management National Operations Center mfalls@blm.gov

The following sections and attachments are hereby incorporated into this combined synopsis/solicitation and are provided as attachments to 140L0625Q0015:

Attachment A - Statement of Work (SOW) Sub-attachment 1: HSO Vicinity Map Sub-attachment 2: HSO Cone Collection Map Sub-attachment 3: HSO Key Sub-attachment 4: HSO Aerial Application Sub-attachment 5: HSO bucket, racks, and tag Sub-attachment 6: TSO Vicinity Map Sub-attachment 7: TSO Units Sec 9 Map Sub-attachment 8: TSO Units Sec 15 Map Sub-attachment 9: TSO Buckets, racks, tags Sub- attachment 10: Bag Turning

Attachment B – Price Schedule to submit quotes Attachment C – Wage Determination Rates from The Department of Labor, 2025 Attachment D - Clauses and Provisions Attachment E - Past Performance References

CONE COLLECTION HSO & TSO 2025, COLTON & LORANE, OREGON SOLICITATION NO. 140L0625Q0015 BLM NORTHWEST OREGON DISTRICT, OREGON Page 1 of 16

STATEMENT OF WORK

1.0 GENERAL – HORNING and TYRRELL

1.1 Description of Work

1.1.1 The Bureau of Land Management (BLM) is soliciting services for cone collection, bagging, transport, shelving, and turning of cones at the Walter Horning Seed Orchard (HSO) or (Horning) and the Travis Tyrrell Seed Orchard (TSO) or (Tyrrell) located in the BLM Northwest Oregon District. Contractors can bid on one or both Orchards, though the Government will only award one Orchard per contractor. The purpose of this contract is to help meet the goal of seed needs used for reforestation purposes.

Timeliness in meeting the requirements of this contract is vital due to potential loss of seed from over mature cones.

1.2 Locations of Work

Walter Horning Seed Orchard, 27004 S. Sheckly Rd., Colton, Oregon 97017

Travis Tyrrell Seed Orchard, 26411 Siuslaw Rd., Lorane, Oregon 97451

- Travel to and from the orchards is required and shall be provided by the contractor.

1.3 Access

1.3.1 Access to all orchard units at the Seed Orchards is by gravel or chipseal surfaced roads using a two-wheel drive vehicle. A four-wheel drive vehicle may be necessary to access areas within the orchard blocks. All vehicles within the orchards shall be outfitted with first aid kits and fire extinguishers.

Driving into the orchard units must be approved by the Contracting Officer’s Representative (COR) and shall be limited to COR-approved utility or all-terrain vehicles (UTVs - ATVs), hydraulic platforms, and vehicles used for hauling ladders and for collection of properly measured and identified bags of cones.

Tree stumps hidden by grass may exist in orchard units that could pose a hazard to vehicles. The government is not not liable for any vehicle or machine damage, loss, destruction. Vehicles shall be outfitted with proper fire extinguishers and safety gear, first aid kits.

1.3.2 All work at the orchards shall be performed Monday through Friday 7:00 a.m. to 5:00 p.m. unless otherwise approved by the COR. Work may be done on Saturday, Sunday, and Federal holidays if mutually agreed to by the COR and the Contractor.

1.4 Description of Seed Orchards:

1.4.1 Horning is a 609-acre facility that has approximately 169-acres devoted to conifer seed production. The orchard units are in two sections and are accessed through locked gates. Orchard aspect is varied but mostly level with gentle slopes less than 12%. The species include Douglas-fir, noble fir, western hemlock, western redcedar, white fir, sugar pine and western white pine. These seed production orchards may produce 1,600 to 6,000 bushels of cones annually depending on factors such as customer needs, crop stimulation and flowering success.

1.4.2 Tyrrell is a 780-acre facility with approximately 300-acres predominately of grafted Douglas-fir orchards. The orchard units are in two sections and are accessed through locked gates. Orchard aspects are varied, with mostly gentle slopes less than 12%; however, slopes up to 25% are present. Initial tree spacing at planting was approximately 20 feet x 20 feet. However, with roguing, thinning and normal death of trees over the years in the first-generation orchards, remaining trees can be some distance from each other. In the Consolidated Orchards (one-and-a-half and second-generation orchards), tree spacing

BLM NORTHWEST OREGON DISTRICT, OREGON Page 2 of 16 is approximately 20 feet x 20 feet with a small percent planted approximately 20 feet x 10 feet. These seed production orchards may produce from 250 to 6,000 bushels of cones annually depending on factors such as customer needs, crop stimulation and flowering success.

1.5 Camping – Camping on BLM administered land at Horning shall only be permitted in approved sites and with the prior authorization of the COR and CO. Camping is not permitted at Tyrrell. Should such a work camp be authorized at Horning, the Contractor shall maintain the camp in an orderly and sanitary manner.

This will require portable sanitation units at all sites. All fire regulations and permits shall be followed.

Requests for camping authorization shall be made in writing.

1.6 Smoking on Orchard Property – smoking is only allowed in Government designated areas to be identified at the prework conference.

2.0 DEFINITIONS

Aluminum Nail – A large aluminum nail placed on the north side of an orchard tree at height of approximately 4.5 ft. above ground level holding tags or labels on trees.

Bagger – Contractor’s employee specifically responsible for measuring cone quantity, bagging cones, and properly identifying bags with Government-furnished tags.

Barlock – Plastic fastener (that can only be tightened) for securing the cone bag opening; also called a zip tie, cable tie or ladder tie.

Breeding Unit (BU) – see orchard unit.

Bole – The stem or trunk of the tree.

Bulk Collection – A cone collection method where individual tree identification is not required.

Cones in a specific orchard unit/group are mixed by the bagger only (not pickers) with those of other trees in the same orchard unit/group. There may be different groups of bulk collections within that orchard unit and designated by the Government. Cone collection tags shall be pre-printed showing the word BULK, the orchard name, and, in some cases, a group name.

Bushel – Eight U.S. dry gallons. The conversion is as follows: 1 U.S. bushel = 35.23907017 liters = 8 dry gallons = 9.309177489 liquid gallons. Cones are measured prior to them flaring.

For sugar pine cones, approximately eighteen (18) cones equal a bushel.

Cambium – The layer of growing tissue that lies beneath the bark.

Clean picked – Sugar Pine – A tree with no more than 2 cones remaining following picking unless otherwise instructed by the COR.

Douglas-fir – A tree aged 15-years and greater leaving no more than 25 cones on the tree following picking of the cones; and a tree aged less than 15-years with no more than 10 cones remaining on the tree following picking.

All other species – 98 percent of the cones on the tree must be picked, unless otherwise instructed by the COR.

Climber – Individual who has experience climbing trees for cultural purposes. Individual who climbs the tree and harvests mature cones.

BLM NORTHWEST OREGON DISTRICT, OREGON Page 3 of 16

Clonal Collection – A cone collection method where individual tree identification is required. Cones collected from each tree are identified with tags that specify its row, position, breeding unit, stand, and tree number. Cones from one tree are kept separate from cones from another tree.

Clone – An orchard tree that is genetically identical to the parent tree from which it was derived. A clone may be duplicated multiple times within an orchard unit.

Closed Cone – The seed-bearing organ of a conifer in which cone scales have not opened to allow seed dispersal. Also referred to as a tight cone.

Cone – The seed-bearing organ of a conifer.

Cone Bag – A ½- to 1-bushel sized nylon, burlap, or other open-weave material bag to hold cones.

Cone Collection Tags – (also called cone tags or cone identification tags) Identification tags supplied by the Government to be used by the Contractor to place on bags of harvested cones.

Cone Hook – A long pole with heavy gauge wire on the end used to pull branches towards the picker to aid in harvesting cones.

Conelets – Immature, one-year old pinecones, usually 3 to 4” long.

Consolidated Orchard – Also, referred to as one-and-a-half (1.5) generation (gen.) or second (2nd) generation orchards. The consolidated orchard units’ trees were planted in 2010-2021 and are up to twenty (20) feet in height.

Cooperator – An organization (i.e., a BLM District, a private forest management company, State Department of Forestry, a tribal government or a tree nursery) that has entered into a formal agreement with other cooperators to form a seed cooperative for the purpose of collecting improved seed for its own purposes.

Crew – A group of two or more workers capable of collecting cones in an orchard in a timely manner.

Each crew shall have a supervisor or crew leader designated by the supervisor.

Damaged Orchard Tree – Severance of the main tree stem, or a major injury to cambium of one-half or more the circumference of the tree bole.

Drying Rack – A 6.5-foot x 3.5-foot stackable metal pallet which can hold up to eight one-half bushel cone bags (generally 3 or 4 pallets are stacked) or a metal rolling rack which can hold up to 18, one-half bushel cone bags.

Flared Cone – The seed-bearing organ of a conifer that has matured enough for the cone scales to open to allow seed dispersal.

First (1st) Generation Orchard – Older Orchard units planted 1988-2002, ranging in height between approximately thirty to one hundred (30-100) feet.

Healthy Cone – Cones which are fertile, mature, and healthy; capable of producing viable seed.

Hydraulic platform, Hydraulic lift, High-lift or Lift– A motorized lift capable of providing a mobile, elevated platform from which to collect cones. The lift shall be capable of accommodating two workers (including the operator). The platform shall extend a minimum of 40 feet in height.

Legible – plain, clear, and readable writing.

BLM NORTHWEST OREGON DISTRICT, OREGON Page 4 of 16

Natural Cone Crop – An unplanned, pickable crop that develops without the use of operational stimulation techniques such as girdling, fertilization, or injection of plant growth regulating hormones.

Orchard Ladder – A three-legged ladder ranging from 8 to 16 feet in height. The pivoting, tripod support leg, is used for support, eliminating the need to “rest” the ladder against the tree for stabilization.

Orchard Trees – A group of genetically improved trees selected from a specific area used for producing seed for reforestation material and genetic testing.

Orchard Unit (OU) – Also known as orchard or orchard block. A group of genetically improved trees selected from a specific area used for producing seed for reforestation material that represents a specific elevation, breeding zone or forest.

Quality Control – Those actions taken by a Contractor to control the performance of services to ensure services meet the requirements of the Statement of Work (SOW).

Ramet – An individual replication of a clone.

Stimulated Orchard – An orchard where trees are encouraged to produce a cone crop through operational techniques such as girdling, fertilization, or injection of hormones.

Supervisor – In order to communicate with the COR and Contractor’s crew, an individual who is fluent and literate in English as well as in the language, if different, of the Contractor’s crew. This individual supervises one of the Contractor’s crews each workday, making periodic inspections and corrections, if necessary, to keep work compliant with contract specifications.

Tarp Collection – A type of cone collection where an individual places a tarpaulin, canvas, plastic or other material or fabric flat on the ground under a tree, drops cones from the tree onto the fabric and later collects the cones off the fabric into a container. In this contract, tarp collection is not allowed.

Tree – An individual member of a clone.

Tree ID Tag – An identification tag (also called a tree tag or tree number tag) attached to each orchard tree identifying its Row and Column or Position, and its Clone number. Tags are usually on the north side of a tree.

3.0 CONTRACTOR-FURNISHED PROPERTY AND SERVICES

3.1 General and Safety

3.1.1 The Contractor shall be licensed, bonded, and insured. The contractor shall provide all necessary personnel physically capable of performing the work and meet performance times. The Contractor shall provide supervision, transportation, all materials for personal use, tools, and supplies necessary to accomplish the services, except for materials provided for in 4.0 Government-Furnished Items. Workers shall not damage the tree bark during climbing. Therefore, soft-soled shoes are recommended when climbing trees.

3.1.2 The Contractor’s supplies shall include orchard ladders up to a height of 16 feet. If employing mostly climbing crews, the Contractor’s supplies shall include at least one hydraulic lift for each separate climbing crew to reach the cones in treetops and on long branches unreachable by climbers. If not employing mostly climbing crews, the Contractor’s supplies shall include an adequate number of hydraulic lifts to accomplish the services and meet performance times. The combination of crew size, BLM NORTHWEST OREGON DISTRICT, OREGON Page 5 of 16 experienced climbers, and hydraulic lifts must be adequate to keep up with cone ripening and complete cone collections before cones flare and seeds begin to disperse, which could require the contractor to pick 225 bushels per day.

3.1.3 The Contractor shall follow manufacturers and OSHA’s specifications for safe operation of the hydraulic lifts and for personnel safety. The Contractor shall operate hydraulic lifts in such a manner that damage to branches is minimized and tree boles are unharmed (see bole in 2.0 Definitions).

3.1.4 The Contractor shall ensure all equipment is safe and adequate to do the work. The Contractor shall have spark arrestors on motorized equipment. The Contractor shall keep equipment well maintained.

3.1.5 The Contractor is solely responsible for the security of their equipment and materials.

3.1.6 The Contractor shall be responsible to comply with all State Safety and Occupational Safety and Health Administration (OSHA) regulations for all operations.

3.1.7 The Contractor shall not leave crew members alone (unsupervised) and shall always provide crew emergency transportation.

3.1.8 The Government reserves the right to require the Contractor to remove from the project any personnel who operate equipment in an unsafe manner.

3.1.9 Any refuse, debris, or garbage generated by the Contractor, or its crew members shall be cleaned up and removed from the project site by the Contractor and disposed of legally before payment is made.

3.2 Personnel Requirements

3.2.1 The Contractor shall always maintain an adequate work force and equipment to ensure completion of the work and to meet contract performance times, which could require the contractor to pick 225 bushels per day.

3.2.2 The Contractor shall attend a pre-work meeting and present a written work schedule acceptable to the Government which includes crew size and scheduling.

3.2.3 The Contractor shall designate supervisor(s), crew(s), and bagger(s) (see Definitions 2.0) and shall be responsible for the supervisor(s), crew(s), and bagger(s) knowing and performing the requirements of the contract.

3.2.4 The Contractor shall assign a specific person(s) referred to as the bagger to be responsible for measuring cone quantity, properly identifying bags of cones with tags, and bagging the cones. The Contractor shall assign one bagger for each separate crew.

3.2.5 The Contractor shall designate one supervisor (fluent and literate in English as well as crew’s language) for each crew & bagger. The supervisor(s) shall be identified by the Contractor at the prework conference. The supervisor(s) shall be present at the work site each workday. If a supervisor is not present, the employees of the Contractor shall not be permitted to work.

3.2.6 The Contractor’s designated supervisor(s) must perform in that capacity by:

a. Reading the contract and knowing the requirements and specified cone orders from prework conference.

BLM NORTHWEST OREGON DISTRICT, OREGON Page 6 of 16

b. Making periodic inspections of the work of crew and bagger.

c. Advising crew and bagger of any discrepancies found that deviate from the specifications and provide instruction to correct any improper work.

d. Performing solely as supervisor, i.e., no crew’s or bagger’s duties, if the Contractor’s work quality is found to be below acceptable quality standards.

3.2.7 The COR will not act as a supervisor to the crew(s) or bagger(s), however, will communicate to the supervisor(s) any work direction or correction needed. The COR will communicate daily the cumulative number of bushels per orchard unit/group collected by the Contractor up to the previous day’s collection.

3.2.8 The Contractor’s designated supervisor(s) shall keep the COR informed of crew location, when each orchard unit is completed, and when a new unit is started. (Unit picking order will be directed by the

COR.)

3.2.9 The Contractor shall give the COR written notice 24 hours prior to any significant change in crew and/or bagger personnel or to the work schedule. The Contractor shall give the COR written notice 24 hours prior to any change in supervisor designations.

4.0 GOVERNMENT-FURNISHED ITEMS

a. Gate Key – BLM will issue a gate key(s) to the Contractor at the prework conference. The key(s) will be issued with form DI-105, Receipt for Property. The Contractor shall return the key(s) to the COR in a usable condition prior to final payment. The Contractor shall be charged $100.00 for each key lost or returned in an unusable condition. Final payment will not be approved until the key(s) is returned to the appropriate issuing office.

b. Graduated measurement buckets – The COR will issue graduated measurement buckets to the Contractor at the prework conference. The bucket(s) will be issued with form DI-105, Receipt for Property. The Contractor shall return these buckets to the COR in a usable condition prior to final payment. The Contractor shall be charged $100.00 for each measurement bucket lost or if returned in an unusable condition. Final payment will not be approved until the bucket(s) is returned to the appropriate issuing office.

c. Cone bags.

d. Permanent markers.

e. Pre-printed cone identification tags.

f. Extra blank cone identification tags.

g. Plastic barlocks.

4.1 The Contractor shall return all remaining Government-furnished items in good order upon completion of the contract. The Contractor assumes liability for damage or loss of Government-furnished items.

5.0 TIMING

5.1 The Government will monitor seed maturity and cone ripeness and issue a start work order when both are acceptable. The Contractor shall be directed to collect cones when seed is mature, but prior to the opening of cones and shedding of seed.

5.2 For both Horning and Tyrrell, cone collections typically begin in August. For Horning, Douglas-fir, western white pine, sugar pine, and/or noble fir collections may start all at the same time, with collections of western hemlock and western redcedar typically following in September. Tyrrell’s Douglas-fir collection in August is followed by sugar pine collection in mid- to late-September (see 6.13 for more description on Tyrrell sugar pine collection).

BLM NORTHWEST OREGON DISTRICT, OREGON Page 7 of 16

5.3 To keep within these biological windows, there are times when a Contractor is required to pick up to 225 bushels/day depending on the species and bushel orders. (See Deliveries or Performance F.1.0 section)

6.0 CONE COLLECTION

6.1 Clonal and/or Bulk Collections – (see Definitions 2.0; also 6.1.1, 6.1.2, 7.1.1, 7.1.2, 7.4.1, & 7.4.2) The Government will determine if a clonal collection or bulk collection will be required, based upon site specific conditions such as environmental, insects, cooperators’ seed needs, etc.

6.1.1 Clonal Collection requirements: Individual tree identification is required on bags of cones. Cones collected are to be identified with tags that specify the orchard unit/group and the tree row, position, breeding unit, stand, tree number, and, for Horning, SOLID number. Cones from one tree are kept separate from cones from another tree.

6.1.2 Bulk Collection requirements: Cones in a specific orchard unit/group may be mixed by the bagger only (not the pickers) with those of other trees in the same orchard unit/group. The Government may designate different groups of bulk collections within an orchard unit. If so, the cones of each group are to be kept separate from other groups. Cone collection tags shall be pre-printed showing the word BULK, the orchard unit name, and, in some cases, a group name.

6.2 The COR shall determine collection order for each orchard unit and cone ripeness for each clone within an orchard. Cone collection within an orchard unit will not necessarily proceed in a row-by-row order since ripeness may vary by clone. The COR may require the Contractor to revisit individual trees scattered in orchard units already partially collected, to pick the slower ripening trees/clones. The Contractor may be required to suspend collections until additional trees ripen for collection.

6.3 The COR may require the Contractor to only pick a certain number of bushels from a tree or from a clone, depending on cone orders from the cooperators. The Contractor shall collect cones in an orchard unit/group according to the bushel order given to the Contractor by the COR at the prework meeting, which may change during collection.

6.4 The Contractor shall hand-pick cones by climbing or by using orchard ladders or hydraulic lifts or by a combination of these collection techniques. The Contractor shall not cut, prune, or break tree branches unless directed by the COR.

6.5 The Contractor shall employ at least one hydraulic lift for each separate climbing crew, if employing climbing crews. For example, the Contractor shall use two hydraulic lifts if the contractor has two climbing crews, one in each of two different orchards units, to clean pick the larger trees that have branches too high to reach with a 16-foot ladder and branches too thick or brittle to bend back by a climber. Trees in the Consolidated orchards range from 2-20 feet in height, and trees in the First-generation orchards range 30–100 feet in height. (see Definitions 2.0).

6.6 The Contractor is permitted to climb orchard trees only to harvest cones that are beyond reach from a 16-foot orchard ladder. If climbing, the Contractor shall use a ladder to climb into orchard trees. The Contractor shall not damage tree tag nails, tree identification tags and tree bark getting into orchard trees or during climbing to collect cones. The Contractor shall not use climbing spurs in orchard trees.

6.7 Unless otherwise instructed by the COR, the Contractor shall collect cones from trees the Government has designated with a hanging cone identification tag(s) on the bole of the tree.

6.8 The Contractor shall clean pick (See 2.0 Definitions) the Government designated orchard trees, unless

BLM NORTHWEST OREGON DISTRICT, OREGON Page 8 of 16 otherwise instructed by the COR.

6.9 The Contractor shall collect mature cones from the current growing season that have no damage and deformities. The Contractor shall keep branches, excess needles, old cones, garbage, etc. out of the current year cones, or remove said items prior to measurement by the Contractor’s bagger (see 2.0 Definitions for Bagger).

6.10 The Contractor shall not drop individual cones onto the ground surface, nor collect any cones from the ground. The Contractor shall not perform tarp collection (see tarp collection definition in 2.0 Definitions). The Contractor shall not drop or throw bags or other approved collection containers from trees to the ground. The Contractor shall lower collection bags or other approved containers to the ground using ropes.

6.11 The Contractor shall place all the picked cones of the tree from which the cones were picked into open cone bag(s) against the bole of the tree from which the cones were picked and under the tree identification tag.

The Contractor shall not bunch tightly or pile on top of each other the bags of picked cones, to allow some air flow around the cones. The bags shall remain there until the Contractor’s bagger has measured, tagged, and secured each bag (if Bulk, the bagger can take a partial bushel to the next tree if in the same Bulk group) (see section 7.0 Cone Measurement and Bagging).

6.12 The Contractor may use cone hooks to assist in picking; however, no undue force shall be applied which results in branch breakage.

6.13 At Tyrrell, the sugar pine cones are enclosed in cloth bags on the trees to keep from losing any seed.

Tyrrell prefers to let the cones ripen fully on the tree so the Contractor can collect all at one time. The Contractor shall cut the stem of each sugar pine cone approximately ½-inch from the tree branch and shall place the cloth-bagged cones into provided mesh cone bags. The cloth bags contain 1-4 sugar pine cones, but typically 1-2, and each cone has a stem to be cut.

6.14 All cones picked by the Contractor shall remain the property of the Government.

7.0 CONE MEASUREMENT, TAGGING, AND BAGGING

7.1 Reminder of Important Distinctions Between Clonal & Bulk:

7.1.1 Clonal Collection – The Contractor shall not mix cones collected from one tree with cones collected from another tree.

7.1.2 Bulk Collection – Within an orchard unit/group that is being collected as one bulk lot, if the last bag of one tree is less than 0.5 bushel the Contractor’s bagger shall take it to another tree collected within the same orchard unit/group and add its cones to complete 0.5 bushel. The exception to creating an 0.5-bushel bag, is if the Government requests a measurement of 1.0 bushel per bag.

7.2 Bagger:

7.2.1 The Contractor shall assign a specific person(s) (referred to as the bagger) to be responsible for measuring cone quantity, properly identifying bags of cones with tags, and bagging the cones. The Contractor shall assign one bagger for each separate crew in each orchard unit during collection activities and ensure that each bagger knows the cone measurement, tagging, and bagging requirements. The Contractor shall ensure that any crew member helping a bagger knows the cone measurement, tagging, and bagging requirements.

The Contractor shall not allow each crew member to measure, tag, and bag their own collections.

7.3 Measurement:

BLM NORTHWEST OREGON DISTRICT, OREGON Page 9 of 16

7.3.1 The bagger shall use the Government-furnished graduated measuring buckets, which are marked with lines at 0.1, 0.2, 0.3, 0.4, and 0.5, or lines up to 1.0 bushel, to measure the cones. At the direction of the Government, the bagger shall measure either 0.5 bushel or 1.0 bushel of cones for each cone bag, with the following exceptions. If the last bag of a clonally collected tree or if the last bag of a bulk collection does not have a full 0.5 bushel or full 1.0 bushel (depending on the Government requirement), the bagger shall with a permanent marker cross off the pre-printed “0.5” or “1.0” on the cone tag and manually write what the final measurement is to the nearest tenth bushel (example 0.2).

7.3.2 The Contractor’s bagger shall place into Government-furnished cone bags current year’s cones that are clean and free of debris and have no signs of deformity. The bagger shall not place previous-year cones in the cone bags. If the Douglas-fir cones are flared (i.e., the cone is opening) the bagger shall measure

0.6 bushels or 1.2 bushels per bag (depending on the Government requirement). The cone tag amount, however, shall not be modified but shall remain at “0.5” bushel or “1.0” bushel.

7.3.3 To ensure an accurate bushel measurement, the bagger shall settle the cones in the Government-furnished graduated buckets by gently lifting and shaking the bucket for several seconds. The bagger shall add cones as necessary to reach the 0.5 line on the 0.5-bushel buckets or to the 1.0 line on the 1.0-bushel buckets. If measuring the last bag, measurements shall be made and documented to the nearest 0.1 bushel after shaking as described to settle the cones.

7.3.4 Sugar pine at Tyrrell Seed Orchard – Due to Tyrrell’s cones being in cloth bags on the tree, one bushel of sugar pine will consist of approximately 18 cones, (approximately 9 sugar pine cones per 0.5 bushel).

The Contractor shall place up to 9 sugar pine cones per mesh cone bag, and write on each tag the number of cones enclosed.

7.3.5 Sugar pine at Horning Seed Orchard – The contractor shall use the government provided measuring bucket to measure sugar pine. (As an example, one bushel of sugar pine may be approximately 18 cones per bushel if the cones are small-medium size, and approximately 16 cones per bushel if the cones are medium-large size.)

7.4 Tagging – clonal and bulk:

7.4.1 Clonal collection tags: Pre-printed cone identification (ID) tags shall be attached by the Government to each tree selected for clonal collection. The tags are pre-printed with tree identification information:

Orchard, Row, Column, Breeding Unit, Stand, Tree Number, and, at Horning, SOLID number. If sufficient pre-printed cone ID tags are not available for all the bags of a tree, the bagger shall manually and legibly write in the tree ID information from the tree’s tag (Row, Column, Breeding Unit, Stand, Tree Number and, at Horning, SOLID number) on the fill-in-the-blank tags furnished by the Government. The Contractor shall notify the COR if the supply of blank tags is getting low to allow the Government adequate time to print additional tags.

7.4.2 Bulk collection tags: A pre-printed cone ID tag will be attached by the Government to each tree to mark its selection for bulk collection. The Government will furnish a stack of pre-printed cone ID tags with the orchard unit/group name and the word “BULK”. The Contractor shall notify the COR if the supply of bulk cone ID tags is getting low to allow the Government adequate time to print additional tags.

7.5 Bagging:

7.5.1 The Contractor’s bagger shall attach an ID tag to each bag of cones before moving cones from the base of the tree. The bagger shall remove the small portion of the cone ID tag at the perforation and place it inside the bag. The bagger shall insert a plastic barlock (see 2.0 Definitions) through the hole of the cone ID tag and then use the same barlock to close the bag-opening tight and secure within four to six inches of the top

BLM NORTHWEST OREGON DISTRICT, OREGON Page 10 of 16 of the bag.

7.5.2 The Contractor’s bagger shall leave measured and tagged bags in the shade of trees, trying not to pile bags of cones on top of each other, until the Contractor transports them to the Government designated storage location.

8.0 TRANSPORT =AND SHELVING OF CONES

8.1 The Contractor shall transport bagged cones from the orchard units the same day they are harvested and place them on drying racks in the location designated by the COR. The Contractor shall place cones of an orchard unit or group on drying racks separate from cones from another orchard unit or group.

8.2 The Contractor shall place bagged cones in a manner that distributes the cones evenly throughout each bag to maximize drying. The Contractor shall arrange bags so that cone identification tags are on the outer edge of the drying rack.

8.3 At Horning, the Contractor shall place eight (8) 0.5-bushel bags on each shelf of the stationary racks (four bags per side of shelf) and three (3) bags per shelf on rolling racks. The COR will give more direction if 1.0-bushel per bag was required.

8.4 At Tyrrell, the Contractor shall place eight (8) 0.5-bushel bags on each shelf of the stationary racks (four bags per side of shelf). The Contractor shall place bags with 0.3 bushels or less in a predetermined location designated by the COR.

9.0 BAG TURNING

9.1 Horning - The Contractor shall turn racked cone bags every other day, three times - for a period of 6 days following the date of collection. Sugar Pine bags do not need to be turned. The Contractor is not required to turn cone bags which were just brought to storage that day. Bag turning allows for release of moisture and provides adequate air circulation for correct drying, the Contractor shall turn bags over, in-place, 180° from their previous position, with cone identification tags facing to the outside edge of the drying rack.

Tyrrell - The Contractor shall turn all racked cone bags every day for seven consecutive days following the date of collection. The Contractor is not required to turn cone bags which were just brought to storage that day. Bag turning allows for release of moisture and provides adequate air circulation for correct drying, the Contractor shall turn bags over, in-place, 180° from their previous position, with cone identification tags facing to the outside edge of the drying rack.

9.2 The Government will have cone racks grouped as much as possible by collection date, with a ‘date collected’ and ‘last date to turn’ on the upper left corner of each stack of racks. Each day, the Contractor shall notify a Government employee when the bags have been turned for the day.

(End of Statement of Work)

BLM NORTHWEST OREGON DISTRICT, OREGON Page 11 of 16

INSPECTION AND ACCEPTANCE

1.0 SURVEILLANCE PLAN

1.1 All work specified in the contract statement of work shall be subject to inspections by the Government at periodic intervals during the performance of this contract. Inspections are for the sole benefit of the Government and will not release the Contractor of the responsibility of providing quality control measures to assure that the work strictly complies with the contract requirements.

1.2 To ensure compliance with contract specifications, the Government will use graduated measurement buckets to test/sample five percent (5%) of the cone bags delivered by the Contractor to the office complex the previous day. If the Government’s re-measurement samples have a variance greater than five percent (5%) of the Contractor’s reported measurements, the Contractor shall re-measure one hundred percent (100%) of the cone bags from that previous day, and correct deficiencies.

1.3 Unsatisfactory Work Quality - Based on inspection results, if work quality is unacceptable, the Contracting Officer (CO) will immediately notify the Contractor in writing and will instruct the Contractor to improve the quality of the work. If the quality of the work is not raised to an acceptable level after written notification, the CO may issue a suspend work order.

2.0 ACCEPTANCE

2.1 Visual Inspections - Acceptance will be based on all work, as viewed by the COR, being completed in accordance with contract specifications. COR inspection will include a visual inspection for refuse, debris or garbage generated by the contractor and crew shall return to clean up without reimbursement of time. The Contractor shall inform the Government when an orchard unit is complete. The COR will inspect and accept the orchard unit prior to the contractor moving to the next unit.

3.0 PAYMENTS

3.1 Payment will be made at the contract unit price for each bushel of cones satisfactorily picked, paid to the nearest 0.1 bushel. When cones are flared (see Statement of Work 7.3.2), the Contractor shall be paid for 0.5 bushels for each 0.6 bushels of flared cones and paid for 1.0 bushel for each 1.2 bushel of flared cones. No additional payment will be made if rework is necessary. Payment will not be made for cones that are mislabeled, if identity is in question, or if cones are mistakenly collected from a non-designated orchard tree. Payment will be limited to a five percent (5%) overage on the bushel order amounts given at time of collection to the Contractor by the COR for each orchard unit.

Collected bushels over the five percent (5%) will not be paid.

3.2 A charge will be assessed for a Contractor damaged orchard tree that occurred due to negligence. The fee in the amount of $1,607.00 is assessed in accordance with FAR Clause 52.237-2. (See 2.0 Statement of Work for definition of a damaged orchard tree.)

(End of Inspection and Acceptance)

BLM NORTHWEST OREGON DISTRICT, OREGON Page 12 of 16

DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE and OPERATIONAL PERFORMANCE TIMES

Please note that this timeline is an estimate and may fluctuate based on a variety of factors, including but not limited to weather conditions, annual variations, temperature extremes, and other environmental or operational considerations. The period of performance could potentially extend or contract depending on these influencing factors.

HORNING Period of Performance: August 1, 2025, to November 30, 2025.

Operational Performance Times:

Douglas-fir – First-Gen (August - September) One (1) calendar day per 225 Bushels

Douglas-fir – Consolidated (August - September) One (1) calendar day per 225 Bushels

Western Redcedar (September - October) One (1) calendar day per 2 Bushels

Noble fir (August - October) One (1) calendar day per 100 Bushels

Western Hemlock (September - October) One (1) calendar day per 100 Bushels

Western White Pine (August - September) One (1) calendar day per 20 Bushels

Sugar Pine (August - September) One (1) calendar day per 40 Bushels

TYRRELL Period of Performance: August 1, 2025 to October 10, 2025.

Operational Performance Times:

Douglas-fir – First Gen (August - September) One (1) calendar day per 225 Bushels

Douglas-fir – Consolidated (August - September) One (1) calendar day per 225 Bushels

Sugar Pine

(August - September) One (1) calendar day per 2 Bushels

F.2.0 PROGRESS PLAN

Pre-Work Conference – For each Seed Orchard, a pre-work conference will be held after contract award with the Contractor prior to beginning work to ensure a clear understanding of the scope of the contract, inspection, and payment schedules. The Contractor shall be notified in advance of the pre-work meeting time, date, and place.

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.

However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code

BLM NORTHWEST OREGON DISTRICT, OREGON Page 13 of 16

541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.