140HI334-25 T Brutus Award Letter.pdf

This is an award letter from the Town of Brutus, New York, documenting the selection of a qualified consultant for grant administration services related to the Town's 2025 Community Development Block Grant (CDBG) award. The Town of Brutus received a $1,500,000 CDBG allocation for the Mobile Home Park Sewer Rehabilitation project and solicited proposals from qualified professionals to manage grant administration through December 2027. The selected consultant will be responsible for comprehensive grant management including project setup, financial management, contracting and procurement oversight, and monitoring and reporting activities. Key responsibilities include ensuring compliance with HUD regulations and federal requirements, processing draw requests, maintaining Davis-Bacon wage compliance, conducting on-site inspections, and ensuring National Objective compliance benefiting low and moderate-income persons.

The maximum budget established for grant administration services is $75,000, to be paid from the CDBG award funds. The term of the engagement extends from the date of execution of the signed agreement through December 2027. The consultant will work collaboratively with the Town's engineering consultant, local counsel, and Town officials to manage federal funds, oversee procurement processes, maintain comprehensive documentation, and prepare performance reports for the funding agency. The scope of work encompasses establishing financial systems, managing contracting and procurement activities, and resolving any audit findings in accordance with federal regulations including procurement standards and fair housing requirements.