Attachment_A_-_Instructions_to_Vendors_and_Statement_of_Need.pdf

INSTRUCTION TO VENDORS

A discounted firm-fixed-priced quotation and technical quotation package for Fume Hood Replacement Sashes, (per requirements below). Quotes shall be submitted by 1:00 PM EST – Thursday, August 6, 2026, via email to the Contracting Officer, Brian Baker, at brian_baker@ios.doi.gov. Faxed or mailed quotations will not be accepted. Vendor shall supply the USGS with a thorough quotation package demonstrating how they meet all requirements within the evaluation criteria. Quotation package shall be thorough enough to allow the USGS to perform a proper evaluation.

The following additional information must be supplied along with your quotation. Failure to submit this information may deem your quotation non-responsive and your quotation may not be considered.

1) Submit all quotation package documents in ONE (1) PDF document which will be reviewed by the Contract Specialist and USGS Technical Liaison.

a. All information must be in the bid package. Info in the body of your email will not be reviewed.

b. The quotation package must reflect all of the requirements as indicated in the Request For Quote

(RFQ).

2) SAM UEI.

3) Country of Manufacture

4) Signed SF-18 and first page of all Amendments

The award resulting from this Request for Quote (RFQ) will be based on lowest price technically acceptable

(LPTA).

All questions regarding this RFQ shall be sent to the Contract Specialist via email no later than 1:00 PM EST – Thursday, July 30, 2026. Vendors are urged to select one (1) representative from their firm to present all questions. Phone calls and late questions will not be accepted.

Solicitation Timeline

Site Visit Date/Time/Address: 10:00 AM EST - Tuesday, July 28, 2026 Visitor’s Entrance 12201 Sunrise Valley Drive Reston, VA 20192 (Fairfax County)

Question Submission Deadline: 1:00 PM EST – Thursday, July 30, 2026 Bid Submission Deadline: 1:00 PM EST – Thursday, August 6, 2026

Submit ALL quotation package documents as ONE (1) PDF file.

(End Instructions to Vendors)

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PROJECT IDENTIFICATION

Project Title:

Fume Hood Sash Replacement

Building:

J.W. Powell Federal Building

Building ID #:

GSA Building ID #VA1468

Building Location

12201 Sunrise Valley Drive, Reston, VA 20192

Project Number

7672777- Fume Hood Sash Replacement

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1.1 PROJECT INFORMATION

To be considered successful, the Contractor shall

• Deliver the project on time and within budget

• Ensure a safe work environment and complete the project without any injuries to

Contractor or Government Personnel

• Complete the project with minimal impact to Agency mission

• Provide timely reports and communication

• Establish and maintain positive relations with the laboratory users

1.2 ROLES AND RESPONSIBILITIES

Contracting Officer’s Representative (COR): The USGS COR will monitor contract/project progress and is responsible for the general administration and technical coordination of this project. The COR is the Government's point of contact for pre/post award information exchange, design submission reviews, construction inspection/tests, and all administrative duties associated therewith.

Contractor: The Contractor is solely responsible for the work (including all labor, equipment, materials, inspections, planning, supervision and contract coordination) to meet requirements of the SOW. The Contractor shall raise concerns or questions directly to the COR prior to discussion with the agency or customer.

Customer initiated changes: Following project award, the Contractor shall bring to the attention of the COR, any directly requested customer changes to clarify any concerns or qualifications of the SOW.

Contractor Initiated Changes: Following award, Contractor initiated changes from this scope of work are subject to USGS approval. All Contractor initiated changes shall be separately documented. The Contractor shall provide all information necessary to satisfy USGS as to need, benefit, or comparability of all changes for USGS approval.

1.3 PROPOSAL SUBMISSION REQUIREMENTS

It is recommended that the Contractor meets with the COR to walk the project prior to providing a proposal/quote. It is the contractor’s responsibility to field verify site conditions.

2. SCOPE OF WORK (SOW)

2.1 DESCRIPTION OF WORK

• This is a brand-new project; no incumbent/recompete.

• Only fume hood sashes are being replaced; this is not a full fume hood replacement.

The U.S. Geological Survey (USGS) Headquarters has a requirement for the performance of services to replace existing fume hood sashes with acid resistant polycarbonate sashes.

These researchers use chemicals in the fume hoods that react with the glass sashes

140G0126Q0174 - Attachment A Instructions to Vendors and Statement of Work Page 5 of 63 resulting in an etching of the glass. This etching makes the glass difficult to see through.

The polycarbonate sashes material does not fog or etch when exposed to fumes from the chemicals being used.

The researchers are using the following chemicals in the fume hoods:

Hydrogen Fluoride (Hydrofluoric Acid) Hydrogen Nitrate (Nitric Acid) Hydrogen Chloride (Hydrochloric acid)

The Contractor shall be responsible for identifying all safety hazards associated with the above chemicals and taking the proper precautions for mitigating or eliminating the risks.

The Contractor shall be responsible for identifying and avoiding any utility services that may impact the successful completion of this project. Any system the Contractor deems necessary to relocate or disconnect, not described in this SOW, shall only be disconnected or relocated after approval from the COR.

2.2 SCOPE OF WORK

• Fume hood envelope size: LWH-102” x 31.5” x 72”.

• Liner material: acid-resistant (exact type unknown).

• Opening type: By-pass.

• Light switch: Yes; Blower switch: No.

• Alarm required: Yes.

• Cabinets: Acid.

• Work surface: Epoxy resin.

• Non-OEM sashes acceptable; must be compatible.

Furnish all labor, materials, supervision and equipment required for the removal and replacement fume hood sashes for 6 fume hoods located in four active research laboratories

Laboratory Room Number Number of Fume Hoods

Brand ID#

3D327 2 SAFEAIRE H3D327A

3C230

SAFEAIRE H3D327B

SAFEAIRE H3C230A

3C239 1 SAFEAIRE H3C239A

4B220 5B315

FISHER HAMILTON H4B220A

FISHER HAMILTON H5B315A

All work is to be performed in accordance with this statement of work and shall be consistent with industry standard best practices unless otherwise noted. Work shall be performed and completed at a time and date coordinated with building activities to minimize impact on research and facility operations. Perform area clean-up, secure work areas and inform appropriate buildings personnel of work completion.

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2.2.1 Schedule

The Contractor shall provide USGS with a detailed work schedule within 14 calendar days of the contract award. The schedule shall contain the start date, finish date, working hours, activities and durations. All durations shall be shown in calendar days. The construction start must be scheduled within a maximum of 28 calendar days from contract award.

This project requires USGS researchers to stop work in the fume hoods. Therefore, the project schedule is critical. All work in the labs must be scheduled and approved in advance. The Contractor shall be responsible for following this schedule. Any changes to the schedule must be submitted to the COR for approval.

2.2.2 Safety

• Installers must use OSHA-compliant PPE including chemical-resistant gloves, splash goggles/face shield, acid-resistant clothing, and safety-toe footwear (29 CFR 1910.132– 138).

• Acid-contaminated fume hood parts classified as corrosive hazardous waste (D002) must be packaged and disposed through a licensed hazardous-waste vendor.

The Contractor shall submit a Safety Plan to USGS. The Contractor shall develop, provide, and maintain a Safety Plan based upon OSHA Safety Plan Requirements and the requirements of 01546 Safety and Health Specifications. The Safety Plan shall be prepared and submitted within 14 calendar days of NTP. Construction shall not begin until the Safety Plan is approved.

In addition to the above, the safety plan shall address:

• Injury reporting

• Contractor’s safety and health plan

• Hazardous materials expected to be encountered

• Protecting government personnel and equipment during project

• Response to if Contractor encounters hazardous material

• Handling of fume hood sashes during demolition

• Disposal of hazardous materials

Surface wipes, air monitoring, or other testing required to ensure work is performed safely

No work can begin until the Safety Plan is signed by the COR. The USGS will have 7 calendar days to review and approve the Plan.

2.2.3 Installation

• Installation parts must be received and unloaded by the contractor.

• Removed sashes cannot be stored in laboratories overnight.

USGS staff will remove all chemicals from the fume hoods a minimum of 24-hours before the scheduled start of the installation process. The COR will be present at the start of the installation to verify that all chemicals have been removed.

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The Contractor is responsible for removing any chemical residue from the fume hoods and sashes prior to starting work, if required. The contractor shall remove the sashes from the fume hoods. Upon removal the fume hood sashes will be placed by the Contractor where they will not interfere with ongoing work by USGS or present a safety hazard. The sashes may not be stored in the laboratories overnight.

The Contractor shall install the new polycarbonate sashes. After installation, the contractor shall test the manual and automatic operation of the fume hood sashes. The contractor is responsible for proper disposal of the sashes that were removed. The contractor shall ensure that the fume hoods and laboratory are returned to the condition found prior to beginning the project. All equipment, material, supplies, and debris related to the project must be removed from each laboratory after the fume hoods in those laboratories are finished.

2.2.4 Certification

All fume hoods covered under this contract were certified in November 2025 to confirm they are maintaining 100 fpm face velocity. Prior to final acceptance testing, USGS and the operations and maintenance contractor will test the hoods to insure they are still maintaining 100 fpm.

The Contractor shall make any repairs needed if the work performed prevents the fume hoods from achieving 100 fpm. The Contractor will be invited to witness the tests.

2.2.5 Acceptance Testing

The Contractor shall schedule final testing of the fume hood operation with COR. A laboratory user shall be present at each test. The fume hood sash operations shall include manually raising and lowering the sash. The fume hoods are equipped with automatic sash closers. Testing the automatic operation of the sash closer shall be part of the final acceptance testing.

The Contractor shall submit a statement that all fume hood sash operations have been returned to normal at the end of the project. The COR will sign the statement as part of the final project acceptance.

3. MATERIAL ORDER/DELIVERY

• Pallet jack and loading dock available; forklift available only outside.

• Freight elevator dimensions: 9.5 ft x 13 ft x 7 ft.

• Install rooms located on 3rd, 4th, and 5th floors.

• No tight corners or doorways limiting access.

Ensure appropriate materials for the completion of this project are received and staged on-site prior to commencing any work if needed. The USGS COR shall provide the contractor with an area within the building for storage of tools, equipment, materials and supplies. The

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USGS COR shall inspect and approve all building materials and all replacement materials prior to the start of work.

The Contractor shall receive deliveries of materials and equipment at Loading Dock A, Located at the rear of the J.W. Powell Federal Building. Loading Dock A is open from 7:00 am to 3:00 pm Monday through Friday for receipt of deliveries. The Contractor shall be responsible for scheduling and tracking the deliveries of all contractor-furnished materials for the project. The Contractor shall be responsible for personally receiving deliveries on site. The Contractor shall remove delivered materials from the Loading Dock as expeditiously as possible. The Contractor shall be responsible for transporting materials from Loading Dock to the job site. Government personnel and equipment will not be available for use by the Contractor.

3.1 PROCEDURES

The entire scope of work must be followed by the Contractor. Every item must be adhered to, including notifications of job award, discussion of the project prior to starting, job schedule information, etc. This scope of work does not permit product substitutions unless the Contracting Officer has granted written permission. Upon award, the contractor must fully read, understand, and provide this document to each member of the team that will be working on this project. Each team member and technician on the job site must fully understand these expectations. Failure to correctly complete any of these items may result in extra costs for the Contractor.

4. PROJECT DELIVERABLES

4.1 PROJECT DELIVERABLES

Project deliverables consist of:

4.2 SUBMISSIONS

The Contractor will discuss, with the COR, the concept of the building equipment within the scope of work before beginning any work. Prior to beginning the work, the Contractor shall provide necessary shop drawings, submittals, product cut-sheets, and the project schedule for the successful completion of the project. All information shall be updated as necessary and the submission must have an approval signature of the COR before ordering and installation.

Deliverable Due NTP to Substantial Completion 110 calendar days after Contract NTP Schedule 14 calendar days after Contract NTP Safety Plan 14 calendar days after Contract NTP Shop Drawing/Cut Sheets 14 calendar days after Contract NTP As-built Drawing and Warranties 110 calendar days after Contract NTP Fume Hood Sash Operations Statement 120 calendar days after Contract NTP

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4.3 INSPECTIONS

The Contractor shall notify the COR in writing that work is complete. Upon notification, the COR will schedule an inspection to determine if work performed satisfies the contract requirements. The Contractor may be present at the site during the final inspection by the

COR.

If necessary, the COR will develop a deficiencies list that itemizes areas of the project that do not meet contract requirements. The items identified shall be corrected by the Contractor on a schedule agreed upon by the COR. Final acceptance of the work will not happen until all deficiencies have been corrected.

5. PERIOD OF PERFORMANCE

5.1 PERIOD OF PERFORMANCE

This Task Order is to be completed within 120 days after receipt of Award.

5.2 HOURS OF WORK

All work to be performed during the normal building hours of 6:00 am - 6:00 pm, M-F. Any work creating significant noise and or disruption to building activities shall not be completed during normal building hours. Additionally, all work shall be specifically coordinated through the Building Manager.

6. STANDARDS, CODES, AND REGULATIONS

6.1 STANDARDS

All work activities shall be performed in a manner consistent with the guidance as set forth by OSHA, and NFPA 70, NFPA 70E for electrical safety of personnel and equipment. Work areas shall be established consistent with the standards for work on or around energized equipment and all appropriate electrical safety considerations shall be taken.

USGS REQUIREMENTS, CODES & REGULATIONS

This project shall comply with all the latest editions of all applicable codes.

● 2021 PBS P100, with 2022 Addendum Facilities Standards for the Public Buildings Service, including all applicable Standards, Criteria and Guides listed therein

● PBS P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, November 7, 2022

● Architectural Barriers Act Accessibility Standard (ABAAS)

● PBS Order 3490.3 CHGE 1, “Security for Sensitive Building Information Related to Federal Buildings, Grounds, or Property”, March 22, 2021

● PBS CAD Standards, March 10, 2021

140G0126Q0174 - Attachment A Instructions to Vendors and Statement of Work Page 10 of 63 https://www.gsa.gov/cdnstatic/P100%202022%20Addendum%20Final_.pdf https://www.gsa.gov/directives/files?file=2023-06%2FFinal%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf https://www.gsa.gov/directives/files?file=2023-06%2FFinal%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf https://www.access-board.gov/aba/ https://www.gsa.gov/directives/files/?file=2023-08%2FPBS_34903_CHGE_1_Secur_for_Sen_Build_Inform_Related_to_Fed_Build%2C_Grounds%2C_or_Property_%28Final_Word_3-22-21%29_CC044070_RV_3-30-21.pdf https://www.gsa.gov/directives/files/?file=2023-08%2FPBS_34903_CHGE_1_Secur_for_Sen_Build_Inform_Related_to_Fed_Build%2C_Grounds%2C_or_Property_%28Final_Word_3-22-21%29_CC044070_RV_3-30-21.pdf https://www.gsa.gov/real-estate/design-construction/cad-standards

● IAQ Guidelines for Occupied Buildings under Construction by SMACNA

● Occupational Safety and Health regulations for construction and general industry; 29 CFR Parts 1926 and 1910

● Section 01546 – Safety and Health Specification (see attachments)

● International Code Council Codes (ICC)

● National Fire Protection Association (NFPA) National Fire Codes and Standards

● Egress issues shall meet NFPA 101 Life Safety Code

● Section 889

● PBS Building Commissioning Guide

● Guidance for Electric Metering in Federal Buildings

● National Historic Preservation Act of 1966, as amended, and its implementing regulations

(36 CFR 800)

● USGS National Center Building Preservation Plan

● Secretary of the Interior’s Standards for the Treatment of Historic Properties (36 CFR 68)

● ADM 1020.3A: GSA Procedures for Historic Properties

● National Park Service Preservation Tech Notes

● The Guiding Principles for Sustainable Federal Buildings

● GSA Fine Art Collection Policies & Procedures 2017

● GSA Stormwater Management Submission

● 40 CFR 61 National Emission Standards for Hazardous Air Pollutants

● 40 CFR 763 Asbestos

● 49 CFR 107 Hazardous Materials Program Procedures

● 49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements

● EPA Mold Remediation Guidelines, September 2008

7. SUSTAINABLE PRODUCTS AND SERVICES (IF APPLICABLE)

7.1 GENERAL PRODUCT REQUIREMENTS

All products purchased by the Contractor shall meet strict sustainability requirements including, but not limited to, non-toxic, low VOC, low-embodied carbon, recycled content, energy efficient, and water conserving. Where products labeled FEMP-approved, Energy Star, EPA Safer Choice, EPEAT®-registered, WaterSense, or DesignLights Consortium® (DLC) Premium Certification exist, and are applicable for this project, they must be used.

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Products, technologies, and processes that help to reduce greenhouse gas (GHG) emissions or improve grid resiliency should be utilized.

If lighting fixtures will be purchased, they should be approved by the DesignLights Consortium® (DLC) with a DLC Premium Certification—as the first priority—and Energy Star certified if no DLC rating is available. Lighting-inclusive projects shall use efficient light-emitting diode (LED) fixtures and automatic lighting controls (i.e. either occupancy or vacancy sensors—the preference is for vacancy sensors) that are linked to the Building Automation System, if present. When retrofitting an existing lighting fixture with new LED bulbs or tubular LEDs, Section 6.3.2.2 of the P100 must be followed.

If any pumps or motors will be purchased, they shall be NEMA Premium Efficiency rated and controlled by a Variable Frequency Drive (VFD).

If insulation will be replaced or installed, it shall be the maximum feasible insulation on tanks, pipes, fittings, valves, and other associated equipment related to the domestic hot water system in the building.

New chiller equipment, refrigerators, air conditioners, and heat pumps may only use refrigerants listed as “Acceptable” by the U.S. Environmental Protection Agency (EPA)’s Significant New Alternatives Policy (SNAP) Program, even if EPA's "Unacceptable as of" date is in the future.

7.2 BUY CLEAN PRODUCT STANDARDS

USGS must meet federal requirements to incorporate sustainable products. Interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design or the standards listed in the Green Procurement Compilation (https://sftool.gov/greenprocurement) for finishes and construction materials not listed in the P100. The Contractor shall specify the brand name and product that shall be used to meet each applicable standard and provide the required data submittals to the COR/PM prior to the start of construction. The COR/PM will verify that the products submitted are compliant with environmental performance standards.

In addition, and Environmental Product Declaration (EPD) must be submitted for the following interior finishes:

Acoustical Ceiling Tiles

Broadloom/Carpet Tiles

Masonry Partitions

Metal Stud Partitions

Linoleum

Luxury Vinyl Tile (LVT) and Luxury Vinyl Plank (LVP)

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Operable Walls

Rubber Tile

Sheet Vinyl

Vinyl Composition Tile (VCT)

7.3 PROOF OF COMPLIANCE

The Contractor shall, maintain a record of sustainable products purchased using the “Green Product Compilation Compliance Reporting” form attached to this SOW as a guide to demonstrate compliance with product requirements. The Contractor shall provide copies of such documentation to the COR as required, or upon request.

8. MATERIALS AND WORKMANSHIP

8.1 MATERIALS

• Sashes do not need to come from the original manufacturer of the fume hood.

The Contractor shall supply materials consistent with, or exceeding, the quality of existing building components, and the materials shall be of commercial or industrial grade.

Refurbished equipment meeting these standards is specifically allowed if a comparable and complete equipment and installation warranty accompanies the materials. All materials shall be verified to be of appropriate quality and condition prior to installation.

8.2 PREMISE PROTECTION

Appropriate actions shall be taken to ensure adequate protection to existing equipment and finishes. The Contractor shall always protect adjacent areas during the work. Any damage caused because of the Contractor’s activities shall be repaired at no additional cost to the Government and shall in no way adversely affect required schedules and guarantees.

8.3 WORKMANSHIP

Workmanship shall conform to the best practices of the trade and to be in accordance with all Federal, State and local codes.

9. SPECIAL AND SPECIFIC REQUIREMENTS

9.1. USE OF BUILDING FACILITIES

The Contractor may use utilities, services and toilet facilities of the buildings, subject to the approval of the Building Manager. The Contractor shall prohibit his employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephone or office equipment provided for official Government use. The Contractor shall require his

140G0126Q0174 - Attachment A Instructions to Vendors and Statement of Work Page 13 of 63 employees to comply with the instructions pertaining to conduct and building regulations issued by duly appointed officials.

9.2. FIRE HAZARDS

The Contractor shall take every precaution to prevent fires during the performance of this contract. The Contractor shall furnish a covered metal receptacle to be kept on the exterior of the building to place therein all combustible material such as oily rags, waste, etc., used in the performance of the work. Paint product containers are to be kept always sealed except when in use.

The Contractor must always provide and have available, portable fire extinguishers, suitable for potential hazard(s) involved. He must also obtain from the Building Manager, a separate daily permit for any welding or cutting on a day-to-day basis.

9.3. CONTRACTOR EMPLOYEES

The Contractor shall be responsible for determining the labor staffing levels (crew size, etc.) required to complete all phases of the project by the established completion dates as per submitted project schedule, taking into consideration the required completion date established by the Government and set forth in the contract.

Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

All Contractor personnel will be required to provide a valid photo-identification (Real ID) when entering the Building. Upon acceptance of the identification by the Guard Service, Contractor personnel will be issued a green and white visitor badge. The badge must be worn on exterior clothing and be always visible. Visitor badges must be returned to the Guard Desk upon exiting the building. A new visitor badge will be issued upon each day.

9.4. EXTRAS

Except as otherwise provided in the contract, no charge for extra work or materials will be allowed unless the same has been ordered in writing by the Contracting Officer and the price stated in such order and approved by the Contracting Officer.

9.5. INDEMNITY

The Contractor shall save and keep harmless and indemnify the Government against any and all liability claims, and costs of whatsoever kind and nature of injury to or death of any person or persons and for loss or damage to any property (Government or otherwise) occurring in connection with or in any way incident to, or arising out of the occupancy, use, 140G0126Q0174 - Attachment A Instructions to Vendors and Statement of Work Page 14 of 63 service, operations, or performance of work in connection with this contract, resulting in whole, or in part from, the negligent acts or omissions of the Contractor.

9.6. SECURITY PROVISIONS

• All visitors must carry Real ID to enter the building.

• Parking is in Visitor Parking Lot only.

If the contractor will be onsite for more than 90 days, contractor and subcontractor employees will be required to furnish information for security clearances and comply with security regulations as imposed by the occupying agencies. The contractor will make it a specific provision of his subcontracts that these regulations be accepted. Security provisions are required in accordance with the HSPD-12 program.

9.7. ACCESSIBILITY

Architectural Barriers Act Accessibility Standard (ABAAS) is mandatory for all USGS projects. If local accessibility standards exist, the Contractor must follow the most stringent requirements between the local standards and ABAAS.

The building ABAAS accessibility shall be always maintained.

9.8. NATIONAL HISTORIC PRESERVATION ACT (NHPA)

This building is listed in the National Register of Historic Places. It is not anticipated that this project will impact any historic elements.

If the contractor determines that it is necessary to change and structural elements or architectural finishes, they shall stop work immediately and submit an RFI to the COR to get direction on how to proceed. Modifications to historic elements during construction could result in a submission and Section 106 consultation with the DC State Historic Preservation Office (SHPO). These types of changes shall be minimized.

9.9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

Pursuant to paragraph 5.3 of the PBS NEPA Desk Guide (October 1999), this project is an automatic CATEX and requires no checklist. The following categories apply: 5.3.m Repair to or replacement in kind of equipment or components.

9.10. FIRE & LIFE SAFETY

GSA’s Fire Protection Engineers are the authority having jurisdiction (AHJ) for all GSA owned facilities.

The means of egress shall be always maintained. Egress issues shall meet NFPA 101 (Life Safety Code).

10. PROJECT CLOSEOUT

10.1 PAYMENTS

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Due to the minimal dollar value of the contract, partial payments shall not be allowed, with full payment to be made following satisfactory inspection and receipt of all deliverable items.

10.2 INSTRUCTION/TRAINING/MANUALS

The Contractor shall provide formal instruction for up to five Government designated personnel, addressing the operation and maintenance of the newly installed equipment if necessary. Operation and Maintenance manuals shall be developed and used as training materials. The Contractor shall provide a training plan with the Final Design Document submission, addressing all involved equipment. The Contractor shall provide manuals/documentation reflecting "As-Built" constructed building features/systems, including specifications, shop drawings, design calculations, and operation/maintenance requirements.

The Contractor shall provide 3 copies of COR/Agency approved shop drawing and product/catalog data submissions along with O&M manuals identifying all procedures, tools, equipment and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations.

10.3 AS-BUILT DRAWINGS

The Contractor shall provide electronic "As-Built Drawings" and 3 hard copy documents based upon actual site installation.

10.4 WARRANTIES

The Contractor shall provide a full warranty on all labor and materials upon installation and carry through a period of one year. The Contractor shall provide to the COR a current and complete list of all warranted items and equipment responsibilities, specific warranties and guarantees, final certifications, and similar documents at the time of acceptance/completion.

11. Exhibits

Exhibit 1: Photos

Exhibit 2: 01546 Safety and Health Specifications

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SECTION 01546 SAFETY AND HEALTH

GENERAL

1.1 DESCRIPTION OF WORK

A. General: This section outlines general requirements and identifies key safety and health precautions necessary to protect employees, visitors, and building occupants, and to prevent property loss or environmental damage during construction activities.

Contractors are strictly prohibited from entering any research laboratory space without prior written authorization from the USGS Contracting Officer Representative (COR). All contractor personnel must complete a USGS-provided laboratory access briefing before entering any lab area.

B. Related Work: This specification works in conjunction with other project-specific safety and environmental sections. Coordinate with hazardous materials abatement, indoor air quality, waste management, and other applicable project sections

1.2 REFERENCES

The publications below form a part of this specification to the extent referenced. The Current edition of the publications will be used.

A. Code of Federal Regulations (CFR)

29 CFR 1910 – OSHA General Industry Standards 29 CFR 1926 – OSHA Construction Standards 40 CFR Chapter 1 Subchapter R Toxic Substances Control Act (TSCA) 40 CFR 61 EPA National Emission Standard for Hazardous Air Pollutants (NESHAPs) 40 CFR Part 761 Polychlorinated biphenyl (PCB) Manufacturing, Processing, Distribution and Use 40 CFR Parts 260–271 EPA Resource Conservation and Recovery Act (RCRA) 41CFR Parts 102 Federal Management Regulation

B, Other Recognized Standards

American National Standards Institute (ANSI) American Society for Testing and Materials (ASTM) National Fire Code (NFC) National Fire Protection Association (NFPA) 70E National Electrical Code (NEC) Underwriters Laboratories (UL) Federal Standard 313E - Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activity ASME B31.9, Code for Pressure Piping, Section on Building Services Piping

C. Applicable State and Local Regulations Apply

1.3 WORK COVERED BY THIS SECTION

All work performed under this contract shall comply with applicable federal, state, and local safety regulations and standards.

1.4 HAZARDOUS MATERIALS

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Refer to hazardous and toxic materials/substances, subparts H and Z of 29 CFR 191O; and to others as defined in Federal Standard 313. Unless proven otherwise, assume materials installed prior to 1980 contain asbestos; Assume painted surfaces pre-1978 contain lead-based paint.

A. Hazardous materials most encountered can include pesticides, cleaning agents, paints, adhesives, strippers, solvents, asbestos, polychlorinated biphenyls (PCB's), mercury vapor lamps, explosives, and radioactive materials, but may include others. Any unlabeled substance should be handled as hazardous material until properly identified.

B. All thermal insulation (i.e., boiler insulation, duct insulation, pipe insulation), surfacing materials (i.e., plaster and sprayed-on fireproofing) and miscellaneous materials (i.e., asphalt flooring, ceiling tiles, adhesives and mastics, drywall, roofing, gaskets and cement board), installed no later than 1980, must be considered asbestos containing unless proven otherwise in accordance with 29 CFR 1926.1101.

C. All finished/painted surfaces of buildings constructed prior to 1978 shall be considered finished with lead-based paint unless proven otherwise.

D. Products likely to contain PCBs are electrical transformers, capacitors, voltage regulators, fluorescent light ballasts and oil switches.

1.5 QUALITY ASSURANCE

A. Pre-Construction Safety Meeting: Contractor representatives, including the principal on-site representative and safety officer, shall meet with the Contracting Officer Representative (COR) to review and discuss the implementation of the safety plan.

The purpose of the pre-construction meeting is to review the Contractor's safety and health programs and policies, and to discuss the implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in controlling any unsafe or unhealthy conditions associated with the work to be performed under the contract.

The level of detail of the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor's principal on-site representative(s), the general superintendent and his/her safety representative(s) shall be in attendance.

B. Compliance with Regulations: Contractor shall adhere to all applicable OSHA and EPA regulations. Where conflicts exist, the more stringent requirement shall apply.

C. Weekly Safety Meetings: Conduct weekly supervisory safety meetings and weekly toolbox talks for all personnel. Submit summaries to the COR upon request.

D. Electrical Work: If energized work is necessary, submit a job-specific plan including activity hazard analysis (AHA), PPE, justification, and access control. An approved utility outage permit is required prior to starting work. Permit requests must be submitted a minimum of 72 hours in advance. All circuits must be de-energized prior to work. The proper lock-out, tag-out procedures must be used. Submit copy of approved outage permit to the COR upon request

E. Laboratory Access Briefing: Prior to commencing any work in or adjacent to research laboratories, all contractor personnel shall attend a USGS-provided laboratory access briefing. This briefing shall include safety, contamination prevention, and access protocols.

Documentation of attendance must be submitted to the COR.

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1.6 SUBMITTALS

A. Accident Reporting: Contractor shall post emergency first aid and ambulance information at project site. Serious accidents such as those resulting in treatment of an injury at a medical facility; response by emergency medical personnel; or damage to property will be reported to the contracting officer's representative by within (2) two hours of the occurrence. A copy of each accident report, which the Contractor or subcontractors submit to their insurance carriers, shall be forwarded through the COR as soon as possible and no later than five (5) business days after the occurrence.

B. Safety Plan: Contractor must submit a detailed safety plan including:

Accident Prevention Plan Activity hazard analysis Protection measures for adjacent areas and public Training and PPE Safety Data Sheets Emergency response Subcontractor coordination Testing and validation procedures

C. Hazardous Materials: Submit required manifests, disposal records, and certifications for regulated waste within 30 days of removal.

D. Permits: Permits are required for all utility outage, fire system interruption, hot work, scaffold erection. Permit requests must be submitted to the COR a minimum of 72-hours in advance.

E. Confined Space: Before entering a confined space, the contractor must submit a site-specific Confined Space Entry Plan and their Confined Space permit. After the confined space operations is completed, the contractor shall submit copies of the confined space permit and information on any new hazards they encountered in the space to the COR.

F. Access to Research Areas: Contractor must proof of authorization and documentation of laboratory access briefing attendance for all personnel prior to entering laboratory areas.

2. PRODUCTS

2.1 MATERIALS AND EQUIPMENT

All safety-related materials and equipment shall meet regulatory standards. Maintain SDS for all products on site. Use non-toxic/non-flammable substitutes where feasible.

3. EXECUTION

3.1 HAZARDOUS MATERIALS ENCOUNTERED:

Notify the COR upon discovery of suspected hazardous materials. Await guidance before proceeding. Testing and abatement may require contract modification.

3.2 CONFINED SPACES:

Contractor is responsible for permit-required confined space entry. Submit a site-specific Confined Space Entry Plan and entry permits to the COR. Compliance with 29 CFR 1910.146 / 1926.1201 is required.

3.3 CONTROL OF HAZARDOUS ENERGY:

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Develop and implement a Lockout/Tagout program. Submit AHA and temporary re-energization procedures to the COR prior to work.

3.4 Safety Violations

The COR may issue a stop work order if unsafe conditions are not promptly corrected. Work may not resume until corrective actions are approved. No time extensions or additional compensation will be granted for stoppages due to non-compliance.

4. PROTECTION

4.1 PUBLIC PROTECTION REQUIREMENTS:

A. General: Contractor shall prevent harm to the public, building occupants, and the environment.

B. Hot Work: Submit daily permit to the COR. Maintain fire watch and extinguishers. Use shielding and remove combustibles within 25 feet.

C. Storage & Obstructions: Store materials to avoid hazards. Do not obstruct corridors, exits, or access ways.

D. Housekeeping: Maintain clean job sites per OSHA 29 CFR standards.

E. Laboratory Access: Under no circumstances shall contractors enter any research laboratory without written authorization and completion of a USGS-provided access briefing.

Unauthorized access to laboratory spaces is grounds for immediate removal and contract review.

4.2 CONSTRUCTION AREA PROTECTION:

A. Isolation: Fence or barricade work areas. Post signs and provide alternate precautions where isolation is not possible.

B. Overhead Work: Install protective screens, barriers, or canopies.

C. Temporary Barriers: Construct floor-to-ceiling barriers using metal studs and gypsum board.

D. Dust and Fumes: Use dust barriers and maintain negative pressure when near occupied areas. Schedule fume-producing work to minimize exposure.

E. Roof Work: Use fall protection per 29 CFR 1926.501. No safety monitoring-only systems are permitted within 6 feet of roof edges or openings.

F. Final Cleanup: Remove fences and barriers upon project completion to the satisfaction of the COR.

NOTE: All plans and procedures must be approved by the COR before commencement. Compliance with this section does not relieve the contractor of responsibility for safety under applicable laws.

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52.204-25 Prohibition on Contracting for Certain Telecommunications Nov 2021 and Video Surveillance Services or Equipment

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network).

Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment;

or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

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Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite

140G0126Q0174 - Attachment A Instructions to Vendors and Statement of Work Page 24 of 63 https://www.acquisition.gov/far/4.2104#FAR_4_2104 https://www.acquisition.gov/far/4.2104#FAR_4_2104 https://dibnet.dod.mil/ delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business…