A04_SOW_Public_Engagement_Strategy.pdf

STATEMENT OF WORK

INTERPRETIVE CENTER – COMMUNITY OUTREACH & ENGAGEMENT

ROCKY FLATS NATIONAL WILDLIFE REFUGE

NOVEMBER 1, 2024

1) STATEMENT OF WORK (SOW) – This SOW describes the general performance and requirements of the CONTRACTOR and does not attempt to show in complete detail the exact specifications of each step necessary to obtain results. It is the CONTRACTOR’S responsibility to provide completed results and reports of first-class quality that maintains the performance intent established by these documents. Further information regarding the project details, safety requirements, and performance intent of this work are contained in the contract. The CONTRACTOR shall provide all of the services specified in this SOW in accordance with the requirements of the contract.

2) OVERVIEW – The U.S. Fish and Wildlife Service (FWS) and U.S. Department of Energy (DOE) entered a Memorandum of Agreement to support development of a modest interpretive center at the Rocky Flats National Wildlife Refuge (Refuge). This facility is consistent with long-term plans for the Refuge and all parties desire that this facility be a long-term asset to surrounding communities. For this reason, the project requires a high-quality community engagement contractor to support communications and community involvement. Pending a variety of processes, construction of a facility could begin in late 2025.

3) PROJECT PURPOSE – The Refuge is a former defense installation and Superfund site. There is extensive history (prior to development, during operation, and after cleanup). There are also several individuals that are opposed to development of this location. The CONTRACTOR will develop a three-phase process to support FWS and DOE with community engagement of this project.

PHASE 1 – Pre-planning/Planning PHASE 2 – Initial Implementation PHASE 3 – Adaptation/Continued Implementation

4) PROJECT DESCRIPTION –The work required for this project shall consist of:

a) The CONTRACTOR will provide all materials, equipment, labor, and supervision for the analysis of tissue samples.

b) It is imperative that the CONTRACTOR have strong knowledge of the communities surrounding the Refuge. Experience with the former Rocky Flats site or other controversial sites is required.

c) The CONTRACTOR will be responsible for development of a public engagement strategy that includes various stakeholders including (but not limited to) community leaders, media, etc. The FWS and DOE are responsible for issuing press releases, but CONTRACTOR will assist with outreach materials.

d) The CONTRACTOR will be responsible for facilitation of several community meetings and presentations. The number and format of meetings will be described in the public engagement strategy.

e) The CONTRACTOR will utilize an adaptative/learning framework as work should be informed by successes and areas for improvement.

f) Minimum Specifications:

i) Public engagement strategy

ii) Facilitation of up to three community meetings. These public meetings will occur at the “kick-off” of the project; to support exhibit design; and at the completion of design.

iii) Development of materials for community meetings (including poster boards)

iv) Development of outreach materials (including press releases, handouts, etc.)

5) WORK TO BE PERFORMED BY THE FWS and DOE

a) The FWS and DOE will be active participants in the development of the public engagement strategy and supporting materials.

b) The FWS and DOE will participate in community meetings.

6) WORK TO BE PERFORMED BY THE CONTRACTOR

a) The CONTRACTOR will develop a draft and final community engagement strategy. The final community engagement strategy will be approved by the FWS and DOE.

b) The CONTRACTOR will plan and facilitate two community meetings occurring between

January 1, 2025 and March 31, 2025.

c) The CONTRACTOR will provide high-quality materials to support for each meeting.

d) The CONTRACTOR will support development of outreach materials including press releases, handouts, etc.

7) The U.S. Fish and Wildlife Service Project Lead (PL) for this requirement is:

David Lucas Rocky Mountain Arsenal National Wildlife Refuge 6550 Gateway Road Commerce City, CO 80022 303-729-2202 david_c_lucas@fws.gov

The U.S. Fish and Wildlife Service alternate Project Lead (alt PL) for this requirement is:

Sarah Metzer Rocky Mountain Arsenal National Wildlife Refuge 6550 Gateway Road Commerce City, CO 80022 303-729-2203 sarah_metzer@fws.gov

DOCUMENT LIST. The following documents were used in prior community engagement at this location and are provided as tools to assist CONTRACTOR.

U.S. Fish and Wildlife Service. 2016. Public Engagement Strategy. September 29, 2016. 6 p.

U.S. Fish and Wildlife Service. 2018. Public Engagement Summary, Rocky Flats National Wildlife Refuge. Developed by Roothouse Studios, Boulder, Colorado. March 2018. 3 p.

END OF STATEMENT OF WORK