Sol_140FS126Q0144.pdf

WOMEN-OWNED SMALL

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

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Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

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SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

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AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

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SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

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DATED.

OFFER

ADDENDA

ADDENDA

140FS126Q0144

FWS KOTZEBUE ADMINISTRATIVE SITE

SELAWIK NWR

See Schedule

FWS SAT 1

FWS, SAT Team 1 5275 Leesburg Pike Falls Church VA 22041

08/17/2026 0800 PD

0044037147

Oscar Orozco 4242769541

FS1 100.00

FS1

561790

$9

08/10/2026

ADMINISTERED BY:

FWS SAT 1

FWS, SAT Team 1

5275 Leesburg Pike

Falls Church VA 22041 US

DELIVER TO:

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

FWS RES AGNT IN CHRG-FAIRBANKS AK

1412 AIRPORT WAY

FAIRBANKS AK 99701-5824 US

FWS KOTZEBUE ADMINISTRATIVE SITE

Offerors are responsible for ensuring their quotation is received and clearly identifiable.

The subject line of the submission email must include Solicitation No. 140FS126Q0144 and the body must include offeror's UEI. Quotations submitted without this information may be at risk of delayed processing, misidentification, or exclusion from consideration if the Government cannot timely associate the submission with this solicitation.

See Combined Synopsis and Solicitation below for more details.

Delivery: 07/31/2027

Period of Performance: 02/03/2027 to

02/03/2031

00010 Refer to bid schedule attachment

COMBINED SYNOPSIS AND SOLICITATION

Selawik National Wildlife Refuge Snow Removal

Kotzebue Administrative Site

Solicitation Number: 140FS126Q0144

Solicitation Title: Snow Removal Services for Selawik National Wildlife Refuge

Posted Date: 08/10/2026

Response Date: 08/17/2026, 08:00 AM Pacific

Classification Code: S218 Snow Removal/Salt

Set Aside: Total Small Business Set-Aside

NAICS Code: 561790 – Other Services to Buildings and Dwellings, $9 Million

Contracting Office:

Department of the Interior, U.S. Fish and Wildlife Service Acquisitions Team, Goods & Services Acquisition Operations

This requirement is being procured, and a Blanket Purchase Agreement (BPA) will be established in accordance with the Department of the Interior's applicable Revolutionary FAR Overhaul (RFO) FAR Part 12 procedures for the acquisition of commercial products and commercial services. The Government intends to establish one (1) single-award BPA for recurring snow removal services on an as-needed basis.

The BPA itself does not obligate funds or guarantee a minimum quantity or dollar value of services. Funds will be obligated only through authorized BPA Calls issued under the agreement. Individual BPA Calls will be issued on a Firm-Fixed-Price (FFP) basis.

This is a combined synopsis and solicitation for commercial services prepared in accordance with applicable RFO FAR Part 12 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.

1. Solicitation Number 140FS126Q0144 is issued as a request for quotation (RFQ).

The provisions and clauses incorporated into this solicitation are those in effect through Federal Acquisition Circular (FAC) 2026-01, except as modified or superseded by applicable Department of the Interior class deviations, including Revolutionary FAR Overhaul (RFO) class deviations in effect as of the date of this solicitation.

2. This procurement is for as-needed snow removal services for the U.S. Fish and Wildlife Service, Selawik National Wildlife Refuge, at Government facilities located in Kotzebue, Alaska. Services include snow removal and hauling from designated snow storage areas, snow drift removal, hand shoveling/snow blowing, and other snow removal services as described in the attached Performance Work Statement (PWS). The Contractor shall furnish all management, supervision, qualified operators, labor, equipment, vehicles, fuel, tools, materials, and incidental items necessary to perform the required services.

3. This is a solicitation for commercial services prepared in accordance with applicable RFO FAR Part 12 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.

4. This action is being solicited as a Total Small Business Set-Aside. The Government intends to establish one (1) single-award Blanket Purchase Agreement. Individual BPA Calls issued under the agreement will be Firm-Fixed-Price.

5. Offerors are cautioned that a warranted Contracting Officer is the only authorized Government representative who may modify the terms and conditions of the BPA or make contractual changes affecting price, scope, or other terms and conditions. No oral statement or direction from any other Government representative shall modify or otherwise affect the terms and conditions of the BPA or an issued BPA Call. If the Contractor performs changed or additional work at the direction of an individual without appropriate contractual authority, such work may constitute an unauthorized commitment and may not result in an adjustment to the BPA Call price. The Contract Specialist for this BPA is Oscar Orozco.

6. Contracting Officer Representative: TBD

7. Site Visit: Can be accommodated at request of the vendor between 0800-1600. Please email POC for confirmations.

8. Prior to submitting an offer, Offerors must be Registered, Active, and Eligible for All Awards in System for Award Management. Registration instructions may be obtained, and online registration may be accomplished at www.sam.gov. By submitting an offer, the offeror acknowledges the requirement to be registered in the SAM (www.sam.gov) database prior to award, during performance, and through final payment of any contract resulting from the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

9. Questions regarding this solicitation should be sent via email only to oscar_orozco@ios.doi.gov within the first three (3) business days of the posting of the solicitation. This will allow time for responses to be obtained and posted as an amendment to the solicitation prior to the closing date and time.

10. Evaluation Factors. In accordance with RFO FAR 12.203(c)(2), the Government will use a comparative evaluation. Quotations will be compared directly to one another based on the evaluation factors identified below to determine which submission is most advantageous to the Government.

The Government will consider the relative advantages and disadvantages of each submission based on the following factors:

• Experience: The Government will consider the relevance and extent of the contractor's demonstrated experience performing snow removal services similar in scope to this requirement.

Relevant experience may include operation of front-end loaders and dump trucks, snow hauling, removal of accumulated snow and snow drifts, hand shoveling, snow blowing, and performance under severe winter conditions.

• Past Performance: The Government will consider the contractor's demonstrated quality of performance on relevant prior work. The Government may consider information provided by the contractor, information obtained from references, Government systems, or other sources available to the Government. Consideration may include quality of service, timeliness, customer satisfaction, and successful completion of similar work. A contractor without relevant past performance will not be evaluated favorably or unfavorably solely because relevant past performance information is unavailable.

• Price: Contractors shall submit a completed BPA Price Schedule. For evaluation purposes, the Government will multiply each proposed unit price by the corresponding Government-estimated evaluation quantity identified in the Price Schedule. The extended amounts will be added to determine the Total Evaluated Price. Estimated quantities are provided solely for evaluation purposes and do not represent a guarantee that the Government will purchase those quantities.

The Government will evaluate prices for reasonableness and may consider competition, the Government estimate, market information, and other relevant information available to the Government.

Relative Importance: Experience and Past Performance, when combined, are approximately equal in importance to Price.

Basis for Award: The Government intends to establish one (1) BPA with the responsible contractor whose submission conforms to the solicitation requirements and is determined to be the most advantageous to the Government based on the comparative evaluation of Experience, Past Performance, and Price.

The Government will compare the relative advantages and disadvantages of the submissions under the stated evaluation factors. A higher-priced submission may be selected when the Government determines that its advantages warrant the additional price.

11. Quote Submission Requirements

Offerors shall submit quotes via email to oscar_orozco@ios.doi.gov. All interested Offerors shall submit a quote as follows:

RFQ Due Date: Monday, August 17, 2026 RFQ Due Time: 08:00 AM Pacific Time

The anticipated award date is August 30, 2026. Please do not request award status prior to this date.

Offerors shall submit the following information in a single PDF document:

• Company Information: Provide the company's legal business name, address, telephone number, email address, point of contact, and SAM.gov Unique Entity Identifier (UEI). Offerors must be registered and active in the System for Award Management (SAM.gov) as required for award.

Failure to provide the required UEI may result in the quote not being considered for award.

mailto:oscar_orozco@ios.doi.gov

• Experience and Past Performance: Provide information for no more than three (3) relevant projects performed or completed within the past five (5) years. Each project description shall not exceed one (1) page. The same projects may be used by the Government in evaluating both Experience and Past Performance.

For each project, provide:

o Customer or organization name;

o Contract, purchase order, or project number, if applicable;

o Brief description of the services performed;

o Location of performance;

o Approximate period of performance;

o Types of snow removal equipment and services provided;

o Customer point of contact, including telephone number or email address, if available;

and o Brief description of performance, including successful completion and any significant performance issues, if applicable.

Relevant experience may include front-end loader operations, dump truck operations, snow hauling, snow drift removal, hand shoveling, snow blowing, and performance under severe winter conditions.

The Government may obtain and consider additional past performance information from Government systems, references, or other sources available to the Government. An Offeror without relevant past performance will not be evaluated favorably or unfavorably solely because relevant past performance information is unavailable.

Information submitted in excess of the stated three-project or one-page-per-project limitations may not be evaluated.

• Price: Submit a completed BPA Price Schedule, including all required unit prices and Offeror information. The BPA Price Schedule is included as an attachment to this solicitation. Prices will be evaluated in accordance with the methodology stated in Section 10 and FAR 52.212-2, as applicable.

• Subcontractor Disclosure: Identify any subcontractor(s) proposed for use in performing this requirement and briefly describe the scope of work to be performed by each subcontractor. If the Offeror does not intend to use subcontractors, the Offeror shall state, "No subcontractors will be used." Subcontractor disclosure is a submission requirement and is not a separate comparative evaluation factor.

The Government will evaluate quotes using the comparative evaluation procedures and evaluation factors identified in Section 10 and FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

(DEVIATION MAR 2026).

The Government intends to establish one (1) BPA with the responsible Offeror whose quote conforms to the solicitation requirements and is determined to be the most advantageous to the Government based on the comparative evaluation of Experience, Past Performance, and Price.

C – Contract Clauses

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this BPA, the Contractor shall submit with each IPP invoice the BPA number, BPA Call number, invoice number, period of performance, description and location of services performed, and total firm-fixed-price amount due. Supporting documentation shall be sufficient to demonstrate completion and Government acceptance of the services identified in the applicable BPA Call.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION MAR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment, contracting, program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

• (1) The Contractor will not engage in any racially discriminatory DEI activities;

• (2) The Contractor will furnish all information and reports as required by the Contracting Officer for purposes of ascertaining compliance with this clause;

• (3) Noncompliance may result in cancellation, termination, or suspension of the contract, and ineligibility for further Government contracts;

• (4) The Contractor will report any subcontractor's known or reasonably knowable violation of this clause to the Contracting Officer; and

• (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor putting this clause's validity at issue.

• (6) Compliance with this clause is material to the Government's payment decisions under 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause in subcontracts at any tier for commercial products/services performed within the United States.

(End of clause)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if given in full text. Full text may be accessed electronically at:

• https://www.acquisition.gov/far

• https://www.acquisition.gov/diar

• https://www.acquisition.gov/far-overhaul

(End of clause)

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021)

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (DEVIATION MAR 2026)

52.209-6 Protecting the Government's Interest When Subcontracting With Debarred Contractors (DEVIATION

MAY 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION MAY 2026)

52.212-4 Terms and Conditions - Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.219-6 Notice of Total Small Business Set-Aside (DEVIATION JAN 2026)

52.222-3 Convict Labor (JUN 2003)

52.222-35 Equal Opportunity for Veterans (DEVIATION MAY 2026)

52.222-36 Equal Opportunity for Workers with Disabilities (DEVIATION MAY 2026)

52.222-43 – Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment

(DEVIATION MAY 2026)

52.222-50 Combating Trafficking in Persons (DEVIATION MAY 2026)

52.223-23 Sustainable Products (DEVIATION MAY 2026)

52.223-2 Reporting Of Biobased Products Under Service and Construction Contracts (DEVIATION MAY 2026)

52.224-3 Privacy Training (JAN 2017)

52.222-41 Service Contract Labor Standards (DEVIATON MAY 2026)

52.229-12 Tax on Certain Foreign Procurements (FEB 2021)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.240-91 Security Prohibitions and Exclusions (DEVIATION MAR 2026)

52.244-6 Subcontracts for Commercial Products and Commercial Services (DEVIATION MAY 2026)

D – Solicitation Provisions

52.212-2 Evaluation - Commercial Products and Commercial Services (DEVIATION MAR 2026)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used:

• Experience: The Government will consider the relevance and extent of the Offeror's demonstrated experience performing snow removal services similar in scope to this requirement.

Relevant experience may include operation of front-end loaders and dump trucks, snow hauling, removal of accumulated snow and snow drifts, hand shoveling, snow blowing, and performance under severe winter conditions. The Government will consider the information submitted for the relevant projects identified in accordance with Section 11 of this solicitation.

• Past Performance: The Government will consider the Offeror's demonstrated quality of performance on relevant prior work. The Government may consider quality of service, timeliness, customer satisfaction, successful completion of similar work, and other relevant performance information. The Government may consider information submitted by the Offeror as well as information obtained from references, Government systems, or other sources available to the Government. An Offeror without relevant past performance will not be evaluated favorably or unfavorably solely because relevant past performance information is unavailable.

• Price: Offerors shall submit a completed BPA Price Schedule. For evaluation purposes, the Government will multiply each proposed unit price by the corresponding Government-estimated evaluation quantity identified in the Price Schedule. The extended amounts will be added to determine the Offeror's Total Evaluated Price. Estimated quantities are provided solely for evaluation purposes and do not represent a guarantee that the Government will purchase those quantities.

In accordance with RFO FAR 12.203(c)(2), the Government will use a comparative evaluation. Offers will be compared directly to one another based on the evaluation factors identified above. The Government will consider the relative advantages and disadvantages of the competing offers in determining which offer is most advantageous to the Government.

The Government will evaluate offered prices for reasonableness and may consider competition, the Government estimate, market information, and other relevant information available to the Government.

Experience and Past Performance, when combined, are approximately equal in importance to Price.

Award may be made to other than the lowest-priced Offeror when the Government determines that the advantages of a higher-priced offer warrant the additional price.

(b) Options (if any). The Government will evaluate offers by adding total option prices to the basic requirement price. Significantly unbalanced option prices may render an offer unacceptable. Evaluation of options does not obligate exercise.

(c) A written notice of award furnished to the successful Offeror within the acceptance period results in a binding contract without further action by either party.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more provisions by reference, with the same force and effect as if given in full text. Full text may be accessed at:

• https://www.acquisition.gov/far

• https://www.acquisition.gov/diar

• https://www.acquisition.gov/rfo

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements— Representation (JAN 2017)

52.204-7 System for Award Management (DEVIATION MAR 2026)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.219-14 Limitations on Subcontracting Representation (DEVIATION JAN 2026)

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION MAR 2026)

52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the Government facilities and locations where services may be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance

List of Documents, Exhibits and Other Attachments

Attachment Number Title 1 Bid Schedule 2 Performance of Work Statement 3 BPA Ordering Guide 4 Service Contract Act WD

SNOW REMOVAL SERVICES – BPA BID SCHEDULE

Selawik National Wildlife Refuge – Kotzebue, Alaska

OFFEROR INFORMATION

Legal Business Name: _______________________________________________

Unique Entity Identifier (UEI): _______________________________________

Business Address: __________________________________________________

Point of Contact: ___________________________________________________

Telephone Number: _________________________________________________

Email Address: _____________________________________________________

SNOW REMOVAL SERVICES – BPA BID SCHEDULE

CLIN Description Unit Estimated Qty Unit Price 0001 Front-End

Loader, including qualified operator

Hour 30 $________

0002 Dump Truck, minimum 11- Cubic-Yard box, including qualified operator

Hour 40 $________

0003 Hand Shoveling/Sn ow Blowing, including labor and equipment

Hour 20 $________

Total Price $___________

BPAPRICING TERMS

Firm-Fixed-Price BPA Calls. All BPA Calls shall be issued on a Firm-Fixed-Price (FFP) basis. The awarded BPA unit prices shall be used, as applicable, to establish the total firm-fixed price of each BPA Call prior to authorization of the work.

Fully Burdened Rates. Unit prices shall include all labor, operators, equipment, fuel, maintenance, mobilization and transportation within Kotzebue, overhead, profit, and other costs necessary to perform the services required by the PWS.

Basis for Call Pricing. The Government and Contractor may use the estimated number of hours required for each applicable price schedule item to establish the firm-fixed price of a BPA Call. Once the BPA Call is issued, payment shall be based on satisfactory completion and acceptance of the services identified in the Call and not on the Contractor’s actual hours incurred.

Any adjustment to the firm-fixed price of an issued BPA Call must be authorized in writing by the Contracting Officer.

Evaluation Quantities. Estimated quantities shown in the Bid Schedule are provided solely for evaluation purposes. The Government will multiply each proposed unit price by the applicable estimated quantity and add the extended amounts to determine the Total Evaluated Price. Estimated quantities do not represent a guarantee that the Government will purchase those quantities.

No Guaranteed Quantity. Estimated requirements, if any, are provided for planning purposes only. This BPA does not guarantee any minimum quantity or dollar value of services.

PERFORMANCE WORK STATEMENT (PWS)

Snow Removal Services

Blanket Purchase Agreement (BPA)

U.S. Fish and Wildlife Service

Selawik National Wildlife Refuge

Kotzebue, Alaska

1. Purpose

This Performance Work Statement (PWS) establishes the performance requirements for snow removal services at U.S. Fish and Wildlife Service (USFWS) facilities in Kotzebue, Alaska. Services shall be provided on an as-needed basis to maintain safe access to Government facilities during the winter season.

This PWS defines the required performance outcomes for the Blanket Purchase Agreement (BPA). Procedures for placing BPA calls or orders, invoicing, and contract administration are addressed separately in the BPA and Ordering Guide.

2. Background

The Selawik National Wildlife Refuge maintains Government-owned facilities in Kotzebue, Alaska, including a headquarters office, aircraft hangar, and four Government residences.

Kotzebue experiences severe winter weather, including frequent blizzards, high winds, and significant snow drifting. These conditions can restrict vehicle and pedestrian access to Government facilities. The Government does not possess sufficient heavy equipment, such as front-end loaders and dump trucks, to remove accumulated snow from designated snow storage areas or to clear large snow drifts.

Contractor support is required throughout the winter season to maintain access to Government facilities.

3. Period of Performance

The Contractor shall be capable of providing services annually from October 1 through May 31.

Services shall be performed only upon issuance of an authorized BPA call or order by the Contracting Officer (CO) or other authorized ordering official.

3.1 Hours of Performance

Unless otherwise authorized by the Contracting Officer's Representative (COR), routine services shall be performed during the following hours:

• Monday through Friday

• 7:00 a.m. to 5:00 p.m. Alaska Time

• Excluding Federal holidays

The following Federal holidays are observed by the Government:

• New Year's Day

• Martin Luther King, Jr. Day

• Washington's Birthday (Presidents Day)

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

When a Federal holiday falls on a Saturday, the preceding Friday is generally observed.

When a Federal holiday falls on a Sunday, the following Monday is generally observed.

With prior approval from the COR, the Contractor may perform work outside the normal hours identified above, including evenings, weekends, or Federal holidays, when necessary to meet Government requirements.

Response times established in this PWS are measured in calendar days.

4. Place of Performance

Services may be required at the following locations within Kotzebue, Alaska:

• Selawik National Wildlife Refuge Headquarters, 160 2nd Avenue

• Government residence, 482 7th Avenue

• Aircraft hangar

• Other USFWS-owned or leased facilities within Kotzebue, Alaska, as identified in an authorized BPA call or order

5. Scope of Services

The Contractor shall furnish all management, supervision, labor, equipment, vehicles, fuel, tools, materials, and incidental items necessary to perform the required services.

5.1 Snow Storage Area Removal

The Contractor shall remove accumulated snow from the designated snow storage area ("snow dump") located east of the Refuge Headquarters at:

160 2nd Avenue Kotzebue, Alaska

Performance Objective

Restore adequate snow storage capacity for continued Government snow removal operations.

Performance Requirements

The Contractor shall:

• Remove accumulated snow from the designated snow storage area upon request from the COR or other authorized Government representative.

• Complete the requested work within 10 calendar days after receipt of the Government's request.

• Perform this service approximately two (2) to five (5) times per winter season, although actual quantities may vary.

5.2 Snow Drift Removal

The Contractor shall remove snow drifts at the Government residence located at:

482 7th Avenue Kotzebue, Alaska

Performance Objective

Restore safe vehicle and pedestrian access to the residence.

Performance Requirements

The Contractor shall:

• Remove snow drifts upon request from the COR or other authorized Government representative.

• Complete the requested work within 5 calendar days after receipt of the Government's request.

• Perform this service approximately one (1) to two (2) times per winter season, although actual quantities may vary.

5.3 Additional Snow Removal Services

The Government may require additional snow removal services at other USFWS-owned or leased facilities within Kotzebue, Alaska due to unusually heavy snowfall, drifting, or other operational requirements.

Performance Objective

Provide timely support for non-routine snow removal requirements.

Performance Requirements

Within 3 calendar days after receiving the Government's request, the Contractor shall provide:

• Availability to perform the requested work;

• An estimated schedule for completion; and

• A price estimate consistent with the BPA pricing schedule, if applicable.

If the Government elects to proceed, the work shall be authorized through an appropriate BPA call or order and completed in accordance with the agreed-upon schedule.

6. Contractor Responsibilities

The Contractor shall:

• Furnish all labor, supervision, equipment, vehicles, fuel, tools, materials, and supplies necessary to perform the required services.

• Provide qualified personnel experienced in operating heavy snow removal equipment.

• Maintain all equipment in safe operating condition.

• Perform all work in a safe, professional, and workmanlike manner.

• Exercise reasonable care to prevent damage to Government property.

• Promptly notify the COR of any accidents, injuries, hazardous conditions, or damage to Government property resulting from Contractor operations.

• Remove all snow in accordance with applicable federal, state, and local laws and regulations.

7. Government Responsibilities

The Government shall:

• Issue BPA calls or orders identifying the required services.

• Identify the location and scope of requested work.

• Provide reasonable access to Government facilities.

• Designate a COR or other authorized Government representative to coordinate performance and inspect completed work.

8. Safety

The Contractor shall comply with all applicable federal, state, and local safety laws and regulations, including Occupational Safety and Health Administration (OSHA) requirements.

The Contractor shall be responsible for protecting personnel, Government property, and the public during performance of work.

9. Inspection and Acceptance

The COR or other authorized Government representative will inspect completed work to determine compliance with this PWS and the applicable BPA call or order.

Services shall be considered acceptable when:

• The required work has been completed within the specified timeframe;

• Access has been restored as required;

• No avoidable damage to Government property has occurred; and

• Work otherwise conforms to the requirements of this PWS.

The Government reserves the right to require correction of deficient work at no additional cost to the Government.

10. Performance Requirements Summary (PRS)

Performance Objective

Performance Standard Acceptable Quality Level (AQL)

Surveillance Method

Snow storage area removal

Remove accumulated snow from designated snow storage area within 10 calendar days of Government request.

100% completed within required timeframe.

COR inspection and verification of completion date.

Snow drift removal

Restore vehicle and pedestrian access within 5 calendar days of Government request.

100% completed within required timeframe.

COR inspection.

Performance Objective

Performance Standard Acceptable Quality Level (AQL)

Surveillance Method

Additional snow removal requests

Respond within 3 calendar days with availability, schedule, and price estimate.

100% timely response.

COR review of Contractor response.

Quality of work

Services performed in a safe, professional, and workmanlike manner with no avoidable damage to Government property.

No avoidable damage;

deficiencies corrected at no additional cost to the Government.

COR inspection and documentation.

Safety

Comply with applicable safety requirements and promptly report accidents, injuries, hazardous conditions, or property damage.

100% compliance.

COR observation and review of incident reports.

11. Definitions

Contracting Officer (CO): The Government official with the authority to enter into, administer, modify, and terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR): An individual designated in writing by the CO to monitor technical performance, inspect services, and perform other delegated contract administration duties. The COR is not authorized to change the terms and conditions of the BPA or authorize work outside the scope of the BPA or an issued call or order.

Snow Storage Area (Snow Dump): The designated area east of the Refuge Headquarters where Government personnel stockpile snow removed from parking areas, roadways, and walkways using Government snowplow equipment. The Contractor's responsibility is limited to removing accumulated snow from this designated storage area when requested by the Government.

12. Relationship to the BPA

This PWS establishes the performance requirements for snow removal services. Ordering procedures, issuance of BPA Calls, invoicing, payment, and administrative requirements are governed by the terms and conditions of the Blanket Purchase Agreement.

13. BPA Termination

This Performance Work Statement does not create an obligation for either party to continue participation in the Blanket Purchase Agreement for its full period of performance. The BPA may be terminated at the request of either the Government or the Contractor by providing written notice to the other party in accordance with the terms and conditions of the BPA.

Termination of the BPA shall not relieve either party of its responsibility to fulfill obligations associated with BPA calls or orders issued and accepted prior to the effective date of termination, unless otherwise agreed to in writing by the parties.

BLANKET PURCHASE AGREEMENT

Ordering Guide and Administrative Procedures Snow Removal Services

Selawik National Wildlife Refuge

U.S. FISH AND WILDLIFE

Overview:

This is a single Blanket Purchase Agreement (BPA) establishes the administrative procedures for ordering snow removal services under the Performance Work Statement (PWS) entitled Snow Removal Service – Selawik National Wildlife Refuge.

This BPA establishes a framework for the acquisition of recurring snow removal services on an as-needed basis. This BPA does not obligate funds. Funds are obligated only through the issuance of an authorized BPA Call. The following ordering procedures are being used in accordance with applicable FAR parts.

Type of Agreement:

This is a Single-Award Blanket Purchase Agreement (BPA).

Individual BPA Calls issued under this agreement shall be Firm-Fixed-Price (FFP)

One (1) Blanket Purchase Agreement will be awarded. The BPA shall remain in effect for five (5) years from the date of award unless terminated earlier in accordance with the terms of the BPA.

Award Basis

The Government intends to establish one (1) Blanket Purchase Agreement with the responsible Offeror whose offer conforms to the solicitation requirements and represents the best value to the Government, considering the evaluation factors identified in the Request for Offers (RFO). Once awarded, individual BPA Calls will be issued to the BPA Holder in accordance with the terms and conditions of the BPA.

Issuance of BPA Calls The Government will determine who provides the most advantageous offer to the Government based on need at the time of BPA Call issuance. BPA Calls shall be issued to the BPA Holder based on the Government’s requirements. Price list updates and http://www.fws.gov/ economic price adjustment requests shall be requested at the discretion of the vendor, but no more than once annually.

Firm-Fixed-Price Calls All BPA Calls issued under this agreement shall be Firm-Fixed-Price (FFP). The Contractor shall perform the services identified in each BPA Call for the established firm-fixed price. Adjustments to the price of an issued BPA Call shall not be made except through a written modification executed by the Contracting Officer.

DELIVERY TIME: Shall comply with the response times established in the incorporated Performance Work Statement

(PWS)

NOT TO EXCEED CEILING: The maximum award amount shall not exceed $350,000.00 throughout the life of all BPAs.

MAXIMUM ORDER LIMITATION: The maximum order limit is $10,000.00 per call.

EXTENT OF OBLIGATION:

This BPA does not obligate funds.

The Government is obligated only for authorized BPA Calls issued by authorized ordering officials and only to the extent that services are performed and accepted.

The Contractor is responsible for verifying that requests originate from authorized Government personnel before commencing work.

The Government shall not be liable for unauthorized commitments.

The Government does not guarantee that BPA Calls will be issued up to the maximum ceiling. Nothing in this BPA shall be construed as guaranteeing the Contractor any minimum quantity of work or dollar value.

NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA

AND DOLLAR LIMITATIONS:

BPA Calls over the service contract act threshold $2,500 are to be completed by Warranted Contracting Officers. Additionally, USFWS designated refuge personnel may submit request to the vendor directly, which should be followed up with a request in MySupport to the attention of the Contract Specialist in charge of the administration of the BPAs. Whenever time allows, the complete request should be submitted in MySupport once pricing and funding has been obtained. My support request are not required if a purchase card is used.

Governmentwide commercial purchase cards may be used only for purchases at or below $2,500. Only Government personnel authorized as purchase card holders may place and pay for BPA Calls using the Government purchase card.

All purchase card transactions shall be documented in the BPA Call Log and shall include, at a minimum:

• Date of purchase

• Description of services

• Dollar amount

• Name of the authorized ordering official

CONTRACTOR LIABILITY: The Government shall only be responsible for Authorized charges on authorized BPA calls placed by BPA callers, within caller’s specified dollar limitations. Responsibility for charges other than those cited as ”Authorized Charges” under this agreement shall be a matter between the contractor and the person (s) that initiated the call that was not authorized because they were not an authorized BPA caller or it was not within their dollar limitation. Under no circumstances, shall the BPA caller, the USFWS, or any other activity of the Department of Interior be liable for such charges.

INSPECTION AND ACCEPTANCE:

The Contracting Officer's Representative (COR) or other authorized Government representative will inspect completed services for compliance with the PWS and applicable BPA Call.

Only accepted services are eligible for payment.

DELIVERY INVOICES:

Invoices shall be submitted after completion and Government acceptance of each BPA Call unless otherwise authorized by the Contracting Officer for all authorized charges incurred by the Government during a billing period.

Each invoice shall include, at a minimum:

• Contractor name

• BPA number

• BPA Call number

• Period of performance

• Description of services performed

• Location where services were performed

• Firm-fixed-price amount

• Total amount due

Invoices shall not include State of Alaska or local sales taxes. The U.S. Fish and Wildlife Service is exempt from such taxes where applicable.

Payment requests shall be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Payment shall be made only for services satisfactorily completed and accepted by the Government.

Payment shall be made in accordance with the Prompt Payment Act and the terms of the BPA Call.

The summary invoice shall identify the call numbers covered therein and stating their total dollar value. Summary invoices shall be accompanied by the call number, the authorized individual who placed the call, and the total amount for each call and a final total for all calls placed within that billing cycle.

BPA Termination

Either the Government or the Contractor may terminate this Blanket Purchase Agreement by providing written notice to the other party in accordance with applicable Federal Acquisition Regulation (FAR) requirements and the terms of this BPA.

Termination of the BPA shall not affect the rights or obligations of either party with respect to BPA Calls issued and accepted prior to the effective date of termination unless otherwise agreed to in writing.

Order of Precedence In the event of a conflict, the following order of precedence shall apply:

1. Applicable laws and regulations.

2. The BPA.

3. Individual BPA Calls.

4. The Performance Work Statement (PWS).

5. The Contractor's awarded pricing schedule.

Questions concerning this BPA shall be directed to the assigned Contract Specialist or Contracting Officer. Only the Contracting Officer has the authority to modify the terms and conditions of this BPA. Any modification shall be made in writing through a formal BPA modification.

Assigned Contract Specialist:

Oscar Orozco Email: Oscar_orozco@ios.doi.gov

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