A04_-_SOW_Sonny_Bono_Salton_Sea_NWR_HVAC_Replacement_20240306rev1_0002.docx

STATEMENT OF WORK (SOW)

Sonny Bono Salton Sea National Wildlife Refuge Procurement and Replacement of Heating, Ventilation, and Air Conditioning (HVAC) Systems in the Maintenance Shop Offices, North Bunkhouse, Main Residence – East and South Bunkhouse

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to procure and install at Sonny Bono Salton Sea National Wildlife Refuge (Refuge) four (4) new HVAC Systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the replacement of the HVAC Systems in the Maintenance Shop Offices, North Bunkhouse, Main Residence – East, and South Bunkhouse as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: During the summer of 2023, three HVAC systems failed during the extreme heat. Two systems are in the living quarters which includes the North Bunkhouse and the Main Residence - East. The other system is in the Maintenance Shop Offices, which will need to be relocated due to the inaccessibility of the current unit in a rodent infested attic.

1.3 Objectives: To replace current single phase HVAC systems at the Maintenance Shop Offices, North Bunkhouse, Main Residence – East, and South Bunkhouse with heat pump systems. The Maintenance Shop Offices unit will be relocated into an accessible area located along the south wall of the storage bay.

1.4 Scope: Provide Government with pricing options for three (3) Task Items and one (1) Option Item for replacing HVAC systems at the following four (4) locations:

1.4.1 Task 1 - Maintenance Shop Offices: Contractor shall provide/complete the following: All the equipment and personnel to install a new 5.0-ton, 15 SEER 2 or above. Contractor shall specify whether system will be either a split system or package unit heat pump system. Installation shall include all electrical connections, tie into existing ductwork, new condensate drains, and a secondary pan. Replace all three (3) return air vent grilles with a standardized size; shall be easy access grilles that will fit a commonly available air filter size. The air handler shall be relocated from the attic into an accessible area along the south wall of the storage bay located to the north of the existing air handler. A new elbow to disperse air from the condenser unit shall be installed. Duct testing shall be conducted after installation to ensure an airtight tie-in with the existing duct work. Replace existing thermostat with a new Title 24 thermostat and set up/replace circuit breaker to match system requirements. Remove and dispose of old equipment appropriately.

1.4.2 Task 2 - North Bunkhouse: Contractor shall provide/complete the following: All the equipment and personnel to install a new 5.0-ton, 15 SEER 2 or above heat pump system. This shall include all electrical connections, tie into existing ductwork, new condensate drains. The heat pump shall be installed with vibration isolation pads secured to pad. Replace the disconnect. Replace existing thermostat with a new Title 24 thermostat and set up/replace circuit breaker to match system requirements.

1.4.3 Task 3 - Main Residence - East: Contractor shall provide/complete the following: All the equipment and personnel to install one (1) new 5.0-ton, 15 SEER 2 or above heat pump system for the east side of the building. This shall include all electrical connections, tie into existing ductwork, new condensate drains. Duct testing shall be conducted after installation to ensure an airtight tie-in with the existing duct work. The heat pump shall be installed with vibration isolation pads secured to pad. Replace the disconnect. Replace existing thermostat with a new Title 24 thermostat and set up/replace circuit breaker to match system requirements.

1.4.4 Task 4 - South Bunkhouse: Subject to the availability of funds: Contractor shall provide/complete the following: All the equipment and personnel to install a new 5.0-ton, 15 SEER 2 or above heat pump system. This shall include all electrical connections, tie into existing ductwork, new condensate drains. The heat pump shall be installed with vibration isolation pads secured to pad. Replace the disconnect. Replace existing thermostat with a new Title 24 thermostat and set up/replace circuit breaker to match system requirements.

1.5 Period of Performance:

a. The start of period of performance is at the Notice to Proceed from the Contracting Officer; the end is 60 days from the Notice to Proceed.

b. Normal duty hours Monday thru Friday 8:00 a.m. - 4:30 p.m. In the event of emergencies, Contractor shall provide contact information.

c. Nonduty hours include weeknights, weekends, and Government holidays (New Year’s Day, Martin Luther King Jr. Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

1.6 General Information

1.6.3 Recognized Holidays: Is NOT required to work Holidays.

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Place of performance is located at Sonny Bono Salton Sea NWR HQ Complex, 906 West Sinclair Road, Calipatria,

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Jonathan Shore, Project Leader, and Jeramy Nussbaum, Administrative Officer. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.