A16_Single_Source_Justification_Repair_JD_2154D_Excavator_1.pdf
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- Attached to
- WA-WILLAPA NWR-JOHN DEERE 2154D REPAIR
- Solicitation number
- 140FS124P0182
About this file
This document is a Single Source Justification under the Simplified Acquisition Threshold for the repair of a John Deere 2154D excavator at the Willapa National Wildlife Refuge in Long Beach, Washington.
The Willapa National Wildlife Refuge requires the repair of a 2008 John Deere 2154D excavator with a non-functioning air conditioning system. Pape Machinery, the authorized John Deere service provider in the area, provided an estimate for the full repair. Due to the remote location of the refuge and the specialized nature of the equipment, the agency determined that Pape Machinery is the only capable source to complete the repair. The cost is considered fair and reasonable based on previous repair orders. The agency is awarding a contract, number 140FS124P0182, to an unknown vendor for an unknown amount on July 31, 2024 to complete the repair.
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Text version
FWS Form 3-0034 (Rev. 10/2020) U.S. Fish and Wildlife Service
1. Description of Need
3. Other Capable Sources
2. Market Research Conducted
Pursuant to FAR subpart 13.106-1(b)(1)(i) and (ii), for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).
Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language should be removed from the final document. All text boxes require information and shall not be left blank.
SINGLE SOURCE JUSTIFICATION
(UNDER SAT)
JOINT ADMINISTRATIVE OPERATIONS
Acquisitions Operations
4. Barriers to Competition
5. Contractor's Qualifications
6. Determination of Fair and Reasonable Cost
7. Recommendation and Certification by Program Office
Based on the above justification, I recommend this acquisition to be conducted using sole source acquisition procedures. I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
Program / Project Officer
8. Contracting Officer Certification and Approval: Under SAT
Based on the above justification, I hereby certify and approve the use of sole source acquisition procedures under FAR Part 13 for this purchase.
Contracting Officer
| Text3: John Deere excavators typically require mechanics certified to repair John Deere equipment, and we are not aware of other sources within the area that are able to to travel to Willapa National Wildlife Refuge for this repair. We therefore did not determine any other capable sources. | |
| Text2: Pape Machinery provided an estimate to complete the full repair as described in box #1. John Deere excavators typically require mechanics certified to repair John Deere equipment, and we are not aware of other sources within the area that are able to travel to Willapa National Wildlife Refuge (Long Beach, WA). | |
| Text1: Willapa National WIldlife Refuge is in need of the equipment, parts, and direct labor to replace non-functioning air conditioning system components in a 2008 John Deere 2154D excavator (serial number: FF2154D210051; ~4,242 hours). The repair was initiated by Pape Machinery (Kelso, WA), which diagnosed a smaller repair (requiring the replacement of fewer parts) which would have cost less than the credit card services threshold. Adjacent and functioning parts were subsequently found to be rusted and in need of replacement in order to install the non-functioning parts. | |
| Text4: Willapa National Wildlife Refuge is located in Long Beach, Washington which is relatively remote, with service vendors being located 2+ hours drive away. As a result, there are generally limited options when needing to make a specific repair to a specific type of heavy equipment. | |
| Text6: Based on previous repair order issued to Pape Machinery (F0522P0120 & FS123P0004), price considered fair and reasonable - prepared by Roger Lockhart (Affiliate) 7/29/2024 | |
| 2024-07-29T07:48:49-0700 | |
| MATTHEW LLOYD |
| 2024-07-30T06:49:26-0600 | |
| JOSHUA STUART |
Text5: Contractor would need to be certified to make repairs to a John Deere 2154D excavator, and would need to be able to travel to Willapa National Wildlife Refuge (Long Beach, WA) to make the repair described in box #1.
File details come from the government source that posted it. Updated .