A16_Single_Source_Justification_1.pdf
PDF 2 MB Posted
- Attached to
- CA-HOPPER MTN NWR- Urgent Freezer Repair
- Solicitation number
- 140FS124P0017
About this file
This document is a single source justification for urgent freezer repairs at the Hopper Mountain National Wildlife Refuge Complex. The justification cites the need for urgent repairs to a freezer that stores feed for a condor recovery program managing seven pre-released birds. Only one vendor, DAC Heating & Air, is known to be registered in SAM and capable of providing the repairs within the required timeline. Market research found no other vendors able to complete the work urgently. The contractor is fully qualified to perform the repairs, and pricing was determined fair and reasonable by comparison to past similar contracts. The program office and contracting officer approved the single source acquisition to address the urgent need.
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Text version
FWS Form 3-0034 (Rev. 10/2020) U.S. Fish and Wildlife Service
1. Description of Need
3. Other Capable Sources
2. Market Research Conducted
Pursuant to FAR subpart 13.106-1(b)(1)(i) and (ii), for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).
Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language should be removed from the final document. All text boxes require information and shall not be left blank.
SINGLE SOURCE JUSTIFICATION
(UNDER SAT)
JOINT ADMINISTRATIVE OPERATIONS
Acquisitions Operations
4. Barriers to Competition
5. Contractor's Qualifications
6. Determination of Fair and Reasonable Cost
7. Recommendation and Certification by Program Office
Based on the above justification, I recommend this acquisition to be conducted using sole source acquisition procedures. I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
Program / Project Officer
8. Contracting Officer Certification and Approval: Under SAT
Based on the above justification, I hereby certify and approve the use of sole source acquisition procedures under FAR Part 13 for this purchase.
Contracting Officer
| Text3: The Refuge Staff has reached out to several local contractors. Only one vendor DAC Heating & Air is known to be SAM registered and is capable of providing the urgent repair services within the required timelines. The contracting officer will attempt to seek out other capable sources when similar needs arise that do not require urgent attention. | |
| Text2: Diligent market research was conducted in the area by the Contracting Officer and no other vendors in the area could be identified within the urgent time frame required for these needed repairs. | |
| Text1: The Condor Recovery Program which is managed out of the Hopper Mountain NWRC is a unique program that was designed to address the recovery of a species that was once near extintion. This freezer is vital to the operation and management of the program and since we have 7 pre-released birds we can’t have this go down and be without a freezer. Current the Freezer holds up to 30 Calves and we are using 6 per week, the freezer also holds other feed that is used for the program including smaller feed like rabbits and other small carcuss that the Condors will eat. | |
| Text4: The barrier to competition is the remote location and the type of services needed. The refuge and contracting officer | |
| Text6: Pricing was compared to past contracts 140FS124P009 for similar services. Prices for this work are in line with these past contracts. IAW FAR 13.106-3 prices are hereby determined fair and reasonable. | |
| 2023-11-30T17:13:40-0800 | |
| OSCAR OROZCO |
Text5: Contractor is fully qualified in order to perform the urgent freezer repairs required to save the condor feed.
File details come from the government source that posted it. Updated .