A14_Sources_Sought_Humboldt_Tide_Gate_10_29_26_1.pdf

This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only.

THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A

PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow-up information.

NO SOLICITATION IS CURRENTLY AVAILABLE.

The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socioeconomic programs to include: Small Business, 8(a) firms, Historically Underutilized Business Zones (HUBZone), Women- Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB) and Service-Disabled Veteran Owned Small Business (SDVOSB). Those programs are highly encouraged to respond.

The synopsis and solicitation, if issued, will be made available on https://www.SAM.gov. It is the potential offerors responsibility to monitor https://www.SAM.gov/opportunities for issuance of any future solicitation that may result from this Sources Sought Synopsis. The estimated posting date of the solicitation will be on or about 11/13/2026.

NAICS Code: 236220 Small Business Size Standard: $45.0 Million Product and Service Code (PSC): Z3KZ

The resulting solicitation and contract will be Firm-Fixed-Price (FFP).

GENERAL INFORMATION:

The U.S. Fish and Wildlife Service (USFWS) Contracting Office Background: The Salmon Creek Overflow Tide gate within the Salmon Creek Unit is critical to the improvement of this key estuarine interface and fish passage. This project will enhance habitat and passage conditions for the endangered tidewater goby. It will also improve habitat for tens of thousands of migratory water birds including the primary winter roost site for 40,000 Aleutian cackling geese, a recovered species from the Endangered Species Act. This is a high-priority project of the Service, National Marine Fisheries Service, and the California Department of Fish and Game

THE WORK CONSISTS OF:

The US Fish and Wildlife Service (USFWS) requests design, permitting and construction services for the repair of the Salmon Creek Overflow Tide gate structure. Deficiencies include a blocked tide gate, broken railing, slope erosion around structure, missing wing wall, and other miscellaneous repairs as identified in the solicitation, photos, and supporting documents (see attachments).

Contractor is responsible for field-verifying the condition of existing components to ensure a fully functional, erosion-protected tide gate structure and railing system at the end of the project. The map, photos, details, bridge inspection report, geotechnical report from nearby tide gate, are provided for reference purposes only.

Designs shall conform to the codes listed below as well as the Guardrails Design Checklist (attached).

https://www.sam.gov/ https://www.sam.gov/opportunities

CAPABILITIES:

Contractors shall demonstrate the following:

A breakdown of this task includes but is not limited to the following items:

3.1.1: Scope Definition

• Review provided map, photos, bridge report and any other attachments provided with this solicitation.

• Attend and submit meeting minutes for the kickoff design meeting. The kickoff meeting must be attended by the contractor’s Project Manager, Design Manager, and subconsultants. Superintendent and subcontractors, as the contractor deems appropriate are encouraged to attend. The kickoff meeting may be held virtually.

• Perform initial field visit to review site conditions, develop understanding of the tide gate structure’s operation, and confirm project objectives, including the condition of the structure and surrounding area.

• Assess structure for stability and other signs of potential settlement.

• Assess need for wing wall replacement or other solution for erosion protection at all corners of structure.

• Assess concrete at missing wing wall location.

• Assess structure for curb and railing assembly and attachment, signage, and gravel approach for smooth transition onto bridge.

• Prepare and submit an initial project schedule for COR review and approval. At a minimum, the project schedule must outline the period of performance of each task stated within the bid schedule.

Prepare and submit a payment schedule of values for COR review and approval. At a minimum, the schedule of values must breakdown each task stated within the bid schedule.

• Attend and submit meeting minutes for the preconstruction meeting after design and permitting tasks are complete. The preconstruction meeting must be attended by the contractor’s Project Manager, Superintendent, and subcontractors as Contractor deems appropriate. The preconstruction meeting may be held virtually.

1. Experience: At a minimum, firms shall provide the following information for similar work as listed on the Statement of Work – see SOW at end of this synopsis.

2. GENERAL INFORMATION and THE WORK CONSISTS OF: Contractors shall provide no more than three (3) projects and complete within the past five (5) years. Projects do not have to be Government contracts to be considered.

Documentation shall include the following:

- Contract Number

- Contract Title

- Contract Location

- Contract Type (FFP, Cost Reimbursement, or Other (Please Specify))

- Construction Type (D-B-B, Design-Build (D-B), or Other (Please Specify))

- Worked as the Prime Contractor, Subcontractor, Designer-of-Record, Joint Venture, or Other (Please

Explain)

- List of Major Subcontractors (i.e. Subcontracts Greater than $150,000) (List Subcontractors Disciplines)

- Contract Award Completion Date

- Contract Actual Completion Date

- Brief Explanation of Difference in Contract Award and Actual Completion Date

- Contract Award Price

- Contract Final Price (Inclusive of Modifications)

- Brief Explanation of Difference in Contract Award and Final Price

- Complexity of Project (High, Medium or Low)

- Briefly describe the contract and how it is relevant to installation of garage door installations as listed under GENERAL INFORMATION and THE WORK CONSISTS

OF.

INSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS:

Contractor’s responses to this synopsis shall be limited to 5 (3 contracts) pages and, at a minimum, shall include the following information:

1. Name and address

2. Points of contact name, phone number and email address

3. CAGE Code and Unique Entity Identifier (i.e. UEI) Number (MUST BE registered in SAM.gov)

4. Interest in working as a prime contractor, subcontractor and/or joint venture

5. Capabilities: Firms shall demonstrate their ability to meet the requirements in the section titled

CAPABILITIES.

6. Business size based on the listed NAICS Code, as well as any socioeconomic categories (Small Business, 8(a), HUBZone, WOSB, EDWOSB and SDVOSB)

7. Firms Joint Venture information (if applicable)

Responses will be shared within the Governments project team but otherwise will be held in strict confidence.

Interested firms shall respond to this synopsis no later than 5:00 PM Pacific Standard Time (PST) on November 13, 2026. All responses shall be submitted electronically to the Contracting Officer, Cindy Salazar, cindy_salazar@ios.doi.gov.

mailto:cindy_salazar@ios.doi.gov

PERFORMANCE WORK STATEMENT

Humboldt Bay National Wildlife Refuge (NWR), Loleta, CA

Design, Permitting and Repair of Salmon Creek Overflow Tide Gate

1. BACKGROUND

The Salmon Creek Overflow Tide gate within the Salmon Creek Unit is critical to the improvement of this key estuarine interface and fish passage. This project will enhance habitat and passage conditions for the endangered tidewater goby. It will also improve habitat for tens of thousands of migratory water birds including the primary winter roost site for 40,000 Aleutian cackling geese, a recovered species from the Endangered Species Act. This is a high-priority project of the Service, National Marine Fisheries Service, and the California Department of Fish and Game.

2. GENERAL INFORMATION

The US Fish and Wildlife Service (USFWS) requests design, permitting and construction services for the repair of the Salmon Creek Overflow Tide gate structure. Deficiencies include a blocked tide gate, broken railing, slope erosion around structure, missing wing wall, and other miscellaneous repairs as identified in the solicitation, photos, and supporting documents (see attachments).

Contractor is responsible for field-verifying the condition of existing components to ensure a fully functional, erosion-protected tide gate structure and railing system at the end of the project. The map, photos, details, bridge inspection report, geotechnical report from nearby tide gate, are provided for reference purposes only. Designs shall conform to the codes listed below as well as the Guardrails Design Checklist (attached).

1.1. Period of Performance: The project must be completed by October 31, 2027.

All work requiring dewatering, diversion or other in-water work must be completed between the work window of June 15 and October 31. All other work may occur outside of the specified work window. Contractor to coordinate specific installation windows with the COR and Refuge Manager to ensure that work will not impact refuge operations.

1.2. Regulatory Requirements: It is the contractor’s and its design professional’s responsibility to complete the Project in compliance with applicable requirements of federal and state laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined below. Design Professional shall have copies available of applicable codes and regulations for ready reference. These shall include, but are not limited to:

• State and Local Regulatory Requirements o California Coastal Commission o Humboldt Bay Harbor, Recreation and Conservation District o North Coast Regional Water Quality Board

• Federal Regulatory Requirements o US Army Corps of Engineers o US Fish and Wildlife Service, ESA Section 7 o National Oceanic and Atmospheric Administration (Arcata Office) o US Fish and Wildlife Service, Section 106

• USFWS Policies o National Environmental Policy Act (NEPA)

• NFPA 101 Fire and Life Safety Code, latest edition

• International Building Code as adopted by the Local Authority Having Jurisdiction

• Architectural Barriers Act (ABA)

• Manual on Uniform Traffic Control Devices (MUTCD)

• Occupational Safety and Health Administration (OSHA)

3. SCOPE OF WORK

Contractor to accomplish the following tasks if awarded this contract:

Task 1: Scope Definition – Design – Permitting

A breakdown of this task includes but is not limited to the following items:

3.1: Scope Definition

• Review provided map, photos, bridge report and any other attachments provided with this solicitation.

• Attend and submit meeting minutes for the kickoff design meeting. The kickoff meeting must be attended by the contractor’s Project Manager, Design Manager, and subconsultants. Superintendent and subcontractors, as the contractor deems appropriate are encouraged to attend. The kickoff meeting may be held virtually.

• Perform initial field visit to review site conditions, develop understanding of the tide gate structure’s operation, and confirm project objectives, including the condition of the structure and surrounding area.

• Assess structure for stability and other signs of potential settlement.

• Assess need for wing wall replacement or other solution for erosion protection at all corners of structure.

• Assess concrete at missing wing wall location.

• Assess structure for curb and railing assembly and attachment, signage, and gravel approach for smooth transition onto bridge.

• Prepare and submit an initial project schedule for COR review and approval. At a minimum, the project schedule must outline the period of performance of each task stated within the bid schedule.

• Prepare and submit a payment schedule of values for COR review and approval. At a minimum, the schedule of values must breakdown each task stated within the bid schedule.

• Attend and submit meeting minutes for the preconstruction meeting after design and permitting tasks are complete. The preconstruction meeting must be attended by the contractor’s Project Manager, Superintendent, and subcontractors as Contractor deems appropriate. The preconstruction meeting may be held virtually.

3.1.1: Deliverables:

• Electronic copy of the kickoff meeting agenda and minutes

• Electronic copy of the initial project schedule

• Electronic copy of the Schedule of Values

3.1.2: Design

• Organize and submit agenda and meeting minutes for design meetings. The design meetings shall be held virtually. Schedule design meetings every 2 weeks or as needed to keep the stakeholders informed and the project moving forward. Design meetings shall be held at design milestones such as 35,65,95% submittals after comments have been received from stakeholders.

• Perform field visits and survey as needed for design verification. Coordinate with refuge staff for access.

• Prepare and submit to the COR, drawings and specifications at the 35, 65, 95 and 100% design milestones.

Progress design submittals along with permitting progress so as to minimize any re-design efforts due to agency feedback.

• Include a submittal registry for use during the construction phase.

• Details from Design and Evaluation of Two Bridge Railings for Low-Volume Roads – see attachments are provided for informational purposes only on a possible vehicle curb-type railing solution. This would need to be modified for the addition of a pedestrian guardrail meeting the criteria in USFWS Guardrail Checklist – see attachments.

• Add object markers to each corner of the bridge in accordance with MUTCD.

• Add gravel surfacing to each end of structure for smooth transition from road to structure.

• Provide concrete repairs for any structural concrete degradation (i.e. at the missing wing wall attachment location).

3.1.2 Deliverables:

• Electronic copy of the design meeting agendas and minutes

• Electronic copy of the 35, 65, 95, and 100% - PE stamped, design drawings and specifications (pdf)

• Electronic copy of the final, 100% design drawing set in AutoCAD format with all associated AutoCAD files for printing purposes.

• Electronic copy of the specifications in MS Word format

• Electronic copy of the Submittal Registry

3.1.3: Permitting

The USFWS expects the work to fall under a categorical exclusion and will prepare the documentation in-house.

If the project needs an environmental assessment, the USFWS may reach out to the contractor for assistance and will request pricing for this work at that time.

• Consult and participate in meetings with all applicable regulatory agencies as necessary to determine requirements and approvals needed for the work.

• Prepare a permit registry summarizing the required permits for the project and their status.

• Participate in design meetings with updated permit registry for each meeting.

• Prepare detailed project description and all project documentation necessary for permits and approvals from the regulatory agencies.

• Prepare and submit permit applications as an agent to USFWS.

• Respond to all comments from agency reviewers and keep all correspondence.

• Provide all completed permit application packages, correspondence and final approvals/permits to the COR.

3.1.3 Deliverables:

• Electronic copy of the completed permit application packages, correspondence and final approvals/permits.

• Electronic copy of permit registry and updates.

Task 2: Remove Tide Gate Obstruction

After design and permitting tasks have been completed, contractor has received an NTP from the contracting officer for construction, and contractor has received approval from USFWS on any proposed material and product submittals, Contractor to proceed with removal of obstruction to tide gate. USFWS suspects the missing wing wall may be blocking the gate but contractor needs to verify this is the case.

A breakdown of this task includes but is not limited to the following items:

• Prepare and submit a Diversion and Dewatering Plan for USFWS review and approval. The plan must define the method for isolating the tide gate from surrounding water sources as necessary to remove the obstruction.

• Mobilize and demobilize all labor, materials, PPE, equipment, tools, and resources onto the Project Site.

• Implement Diversion and Dewatering Plan.

• Remove tide gate obstruction and dispose of in a legal manner off Government Property. Unless otherwise approved by the COR, this work may only be accomplished during the specified work window of June 15 through October 31.

• Remove and dispose of all sediment and debris in the tide gate area as necessary to ensure a fully functional tide gate.

• After removal of the obstruction, assess the condition of the existing tide gate and determine if the gate is operating satisfactorily.

o If major gate changes are required for functionality, the contractor must inform the CO and COR. Adjusting hinge mechanisms for proper operation is considered incidental to this item.

Deliverables:

• Electronic copy of the product submittals including warranties in accordance with the submittal register, if any.

• Electronic copy of the Diversion and Dewatering Plan

• Functional tide gate in accordance with the contract documents.

Task 3: Slope Erosion Repair and Protection

After design and permitting tasks have been completed, contractor has received an NTP from the contracting officer for construction, and contractor has received approval from USFWS on any proposed material and product submittals, contractor to proceed with wing wall and other slope protection solutions as designed.

Contractor to field verify conditions and design information to ensure solution for erosion protection is adequate.

A breakdown of this task includes but is not limited to the following items:

• If necessary for the task, prepare and submit a Diversion and Dewatering Plan for USFWS review and approval. The plan must define the method for isolating the work area from surrounding water sources as necessary to complete the work.

• Mobilize and demobilize all labor, materials, PPE, equipment, tools, and resources onto the Project Site.

• Implement Diversion and Dewatering Plan.

• Repair slope and provide protection against further slope erosion at all four corners of the tide gate structure / wing walls. Unless otherwise approved by the COR, this work may only be accomplished during the specified work window of June 15 through October 31.

• Repair road embankment that is severely incised and hazardous due to the erosion.

Deliverables:

• Electronic copy of the product submittals including warranties in accordance with the submittal register.

• Electronic Copy of the Final Product Operations and Maintenance Manuals (O&M)

• Completed installation in accordance with the contract documents.

Task 4: New Railing System, Signage and Approach Gravel

Following USFWS approval of proposed material and product submittals, Contractor to proceed with replacement of the bridge/structure railing system, signage, and gravel for the approach at each end of the road/structure interface.

A breakdown of this task includes but is not limited to the following items:

• Mobilize and demobilize all labor, materials, PPE, equipment, tools, and resources onto the Project Site.

• Install bridge/structure curb rail and pedestrian railing in accordance with final design plans and specifications.

• Install signage in accordance with final design plans and specifications.

• Install gravel at each road/structure interface for a smooth, level transition from road to structure.

• As necessary, repair identified concrete, cracks, spalls, and reinforcing steel per final design plans and specifications.

Deliverables:

• Electronic copy of the Submittal Log and product submittals including warranties

• Completed construction in accordance with the contract documents.

4. PROJECT MEETINGS

4.1 For Kickoff, Design and Preconstruction Meetings, see requirements outlined in Task 1.

4.2 Progress Meetings and Schedule

4.2.1 Contractor to hold weekly project status update meetings during construction. Contractor is responsible for the preparation and distribution of the agenda, meeting minutes, action item list, and schedule update.

4.2.2 Contractor to provide daily construction reports including progress photos and documentation.

4.2.3 Contractor to coordinate specific installation windows with the COR and Refuge Manager to ensure work will not impact refuge operations.

5 GOVERNMENT-FURNISHED EQUIPMENT/ INFORMATION

5.1 The USFWS will provide the following items related to this project: Existing drawings and documentation related to the facility, as available.

5.2 Contractor must furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures.

6. INSPECTION AND ACCEPTANCE

6.1 The work will be done in accordance with all applicable federal, state, and local codes including the most current edition of the IBC, National Electrical Code (NEC), NFPA 101 Life Safety Code, ADA/ABA, and any other applicable disciplines of the International Code Council, as well as with accepted general industry standards.

6.2 The work will be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in the FAR.

7 PROJECT LOCATION AND AVAILABILITY

7.1 Work Location: Humboldt Bay NWR, 1020 Ranch Road, Loleta, CA 95551

7.1.1 Salmon Creek Overflow Tide Gate Coordinates: 40.683013°, -124.223476°

7.2. Staging area is located onsite, to be discussed at preconstruction meeting and approved by COR and the

Refuge Manager.

7.3 Unless approved by the COR, working hours are Monday through Friday from 7:00 AM to 4:00 PM (Local

Time), excluding all Federal Holidays. Availability outside the dates / hours will be coordinated with the

Refuge Manager at least three (3) business days in advance via email. The Contractor will coordinate with the Refuge Manager at least five (5) business days prior to accessing the facility or the project site location.

8. POINTS OF CONTACT

8.1 Technical Coordinator (COR):

Amy Klein amy_klein@fws.gov Office: 907-786-3402 Cell: 907250-8349

8.2 On-Site Coordinator:

Cashell Villa, Refuge Manager Humboldt Bay National Wildlife Refuge Complex Phone: 707-733-5406, Ext. 3 Email: Cashell_villa@fws.gov mailto:amy_klein@fws.gov mailto:Cashell_villa@fws.gov