Sol_140F0719Q0011.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

F07

ANCHORAGE AK 99503-6199

1011 E TUDOR ROAD

FWS, DIVISION OF CONTRACTING AND GE

0008350310 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORF07

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/21/2019 1600 AS

03/05/2019

+19077863409Shelly Berna (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0719Q0011

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 59 0040429908OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

HOMER AK 99603-7472

95 STERLING HIGHWAY, SUITE 1

FWS AK MARITIME NWR

15. DELIVER TO

ANCHORAGE AK 99503-6199

1011 E TUDOR ROAD

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$18.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS, DIVISION OF CONTRACTING AND GE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 03/31/2020 Period of Performance: 04/01/2019 to 03/31/2024

00010 Janitorial services for the Alaska Maritime NWR Headquarters, Visitor Center, and Bunkhouse facilities in Homer, Alaska. This is a firm-fixed price, 5-year contract.

Email quotes to Contracting Officer, Shelly Berna at shelly_berna@fws.gov by 4 p.m. AKST on March

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Shelly Berna

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

21, 2019.

The Service Contract Labor Standard applies to this solicitation and resulting contract. See the

Performance Work Statement attached to this solicitation and resulting contract.

Period of Performance: 04/01/2019 to 03/31/2020

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

59 2 of

Janitorial Schedule of Items Alaska Maritime National Wildlife Refuge

Continuation of SF1449:

Base Year: April 1, 2019 – March 31, 2020

Item QTY Unit Unit Price Total Amount Weekly

(a) Janitorial Services for Visitors Center. 52 Weeks

(b) Janitorial Services for Headquarters 52 Weeks

Semi-annual

(c) Semi-annual Janitorial Services for

Bunkhouse 2 Each

(Semi-annual)

(d) Semi-annual Services for Visitor Center Area: Shampoo Carpets + Seal, 2

Each

(e) Semi-annual Services for Headquarters Office Area: Shampoo Carpets + Seal, 2

Each

Annual

(f) Annual Services for Visitor Center:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents

1 Each (Annual)

(g) Annual Services for Headquarters:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents, interior office & office work area windows

Employee Background Investigation (actual cost) 1 Each

Total $

Contractor Information (fill out):

Contractor Name: Phone:

Fax:

Address: Email:

Point of Contact:

DUNS:

Option Year One: April 1, 2020 – March 31, 2021

Item QTY Unit Unit Price Total Amount Weekly

(h) Janitorial Services for Visitors Center. 52 Weeks

(i) Janitorial Services for Headquarters 52 Weeks

Semi-annual

(j) Semi-annual Janitorial Services for

Bunkhouse 2 Each

(k) Semi-annual Services for Visitor Center

Each

(l) Semi-annual Services for Headquarters

Each

(m) Annual Services for Visitor Center:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents

(n) Annual Services for Headquarters:

Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents, interior office & office work area windows

Option Year Two: April 1, 2021 – March 31, 2022

Item QTY Unit Unit Price Total Amount Weekly

(o) Janitorial Services for Visitors Center. 52 Weeks

(p) Janitorial Services for Headquarters 52 Weeks

Semi-annual

(q) Semi-annual Janitorial Services for

Bunkhouse 2 Each

(r) Semi-annual Services for Visitor Center Area: Shampoo Carpets + Seal, Each

(s) Semi-annual Services for Headquarters Office Area: Shampoo Carpets + Seal, Each

(t) Annual Services for Visitor Center:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents

(u) Annual Services for Headquarters:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents, interior office & office work area windows

Option Year Three: April 1, 2022 – March 31, 2023

Item QTY Unit Unit Price Total Amount Weekly

(v) Janitorial Services for Visitors Center. 52 Weeks

(w) Janitorial Services for Headquarters 52 Weeks

Semi-annual

(x) Semi-annual Janitorial Services for

Bunkhouse 2 Each

(y) Semi-annual Services for Visitor Center

Each

(z) Semi-annual Services for Headquarters

Each

(aa) Annual Services for Visitor Center:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents

(bb) Annual Services for Headquarters:

Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents, interior office & office work area windows

Option Year Four: April 1, 2023 – March 31, 2024

Item QTY Unit Unit Price Total Amount Weekly

(cc) Janitorial Services for Visitors Center. 52 Weeks

(dd) Janitorial Services for Headquarters 52 Weeks

Semi-annual

(ee) Semi-annual Janitorial Services for

Bunkhouse 2 Each

(ff) Semi-annual Services for Visitor Center

Each

(gg) Semi-annual Services for Headquarters

Each

(hh) Annual Services for Visitor Center:

Vacuum / Steam-Clean furniture, Hard Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents

(ii) Annual Services for Headquarters:

Floor Seal + Re-wax, high dust exhibits/ducts/HVAC vents, interior office & office work area windows

PERFORMANCE WORK STATEMENT

1. — OVERVIEW OF WORK

1.1 — SITE AND JOB

The Contractor shall furnish all labor and supervision necessary to perform janitorial services detailed in this Performance Work Statement (PWS) for the U.S. Fish and Wildlife Service, Alaska Maritime National Wildlife Refuge, Visitor Center and Headquarters Building located at 95 Sterling Hwy, Homer, Alaska, and the Bunkhouse located at 509 Sterling Highway, Homer, Alaska.

Square footages provided for flooring types are approximate. It is the responsibility of the contractor to verify actual area of the various flooring types as required for determination of cleaning supplies, finishes, etc. Mechanical rooms or maintenance bays are not included within the scope of the cleaning contract.

The following specifications apply to the Bunkhouse:

The Bunkhouse is a second floor unit, approximately 2,400 square feet in size with (4) carpeted bedrooms, hall, living room, and 1 flight of stairs. The kitchen, (3) bathrooms, and laundry room have vinyl floors. The bunkhouse shall be cleaned twice annually as detailed in Attachment 3. There is no elevator access to the second floor unit.

The following specifications apply to the Headquarters and Visitor Center:

The Visitor Center is approximately 30,828 square feet in size with 4,730 square feet of exhibit space (pebbled concrete floor), 2,150 square feet of theater (carpet and wood), 6,777 square feet of offices (carpet and wood), and 17,171 square feet of other space (restrooms, boilers, etc. with tile, vinyl, and carpet). The Headquarters and Visitor Center have a detailed schedule for daily, annual, and semi-annual cleaning tasks found in Attachments 1 and 2.

Downstairs - regularly cleaned Lobby and Exhibits (pebbled concrete - 6,753 sq ft) Auditorium (carpet - 1,898 sq ft) Seminar Room (carpet - 1,085 sq ft) Lab Classroom (vinyl - 1,548 sq ft) Mud Room & staff entry (carpet - 348 sq ft) Offices and cubicles (carpet - 1,567 sq ft)2 Bathrooms (tile - 949 sq ft) Locker room/shower rooms/hallway (vinyl - 1,100 sq ft)

Downstairs - occasionally cleaned Lab - Scientific (vinyl - 838 sq ft) Storage cages (concrete - 346 sq ft)

Upstairs Offices - regularly cleaned:

Offices and Cubicles (carpet - 5,813 sq ft)

Conference Rooms and Common Space (carpet - 2,234 sq ft) Reception (wood - 895 sq ft) Bathrooms (tile - 419 sq ft) Kitchen (vinyl - 294 sq ft)

Stairways:

Three stairways connect the 1st and second floor. They are all concrete with metal skids.

1.2 — HOURS OF OPERATIONS HOURS FOR CLEANING

Weekly Hours for Cleaning:

Peak Season (Memorial Day - Labor Day)

(a) All cleaning shall be accomplished between the hours of 6:00am and 10:00am or 4:00pm and 10:00pm

(b) Carpet shampooing or floor refinishing shall be done to allow adequate time for floor to thoroughly dry and scheduled in advance with the Visitor Center Manager to avoid event conflicts.

(c) Vacuuming or mopping between the hours of 9:00am and 10:00am or 4:00pm and 5:00pm not allowed, to avoid disturbing building occupants and visitors.

(d) All cleaning of the Headquarters, Visitor Center, and Bunkhouse accomplished on days to be agreed upon between contractor manager and Visitor Center Manager at beginning of the contract.

Non-Peak Season (Labor Day - Memorial Day)

(a) All cleaning shall be accomplished between the hours of 6:00am and 12:00pm or 4:00pm and

10:00pm

(b) Carpet shampooing or floor refinishing shall be done to allow adequate time for floor to thoroughly dry and scheduled in advance with the Visitor Center Manager to avoid event conflicts.

(c) Vacuuming or mopping between the hours of 9:00am and 10:00am or 4:00pm and 5:00pm not allowed, to avoid disturbing building occupants and visitors.

(d) All cleaning of the Visitor Center shall be accomplished on days the Center is Closed (closed Sunday - Monday)

(e) All cleaning of the Headquarters, Visitor Center, and Bunkhouse accomplished on days to be agreed upon between contractor manager and Visitor Center Manager at beginning of the contract.

Monthly, Semi-Annual Services:

(a) All monthly or semi-annual services accomplished on days & hours agreed upon between contractor manager and Visitor Center Manager.

See Attachments 2 & 3 for detailed cleaning calendar and schedules.

1.3 — GOVERNMENT PERSONNEL

The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer's Technical Representative (COR) is designated by the Alaska Maritime National Wildlife Refuge Manager, either the Visitor Center Manager at the Alaska Maritime NWR or Deputy Refuge Manager. The COR is responsible for meeting with the Contractor (as described below) for giving the Contractor any special instructions or guidance necessary to complete the work; however, he/she has no authority to alter the terms and/or conditions of the contract.

1.4 — CONTRACTOR PERSONNEL

The Contractor is the individual or company who is awarded the contract. The contractor and/or subcontractor must physically live and have a business address and business license in Homer, Alaska, or within a 20 mile radius of Homer, Alaska’s city center. The contractor must have an active System for Award Management (SAM) profile during the life of the contract. The Contractor may have sub-contractors accomplish the custodial work described by the contract. The contractor and/or subcontractor shall be available for on-site monthly meetings with the COR to discuss performance, do joint site inspections, and receive instructions or information regarding work under the contract. A sub-contractor, who accomplishes the day-to-day work covered in the contract, may not act in this capacity. Billable hours for monthly meetings are not authorized unless he/she is meeting with the COR. The on-site representative must be able to communicate with the COR and shall provide a phone number where he/she can be contacted 24-hours per day, 7-days a week, and be available to address occasional off schedule or urgent, custodial issues within 16 hours.

By policy and for physical and personnel security, the DOI Clause 144807-12 applies to all Contractor employees and sub-contractors who will enter the facilities to work (See Attachment 1). Within seven (7) days of the contract award date, the Contractor shall provide all required background information for employees or sub-contractors entering the facilities as follows:

(a) The Contractor shall provide a list of names, mailing addresses, email addresses, and phone numbers of personnel that will be assigned to this contract (regular and substitute personnel)

(b) a signed resume (with references and contact information)

(c) a completed OPM form OF-306; and a DOI-Access/Background Investigation Sheet (to be provided)

(d) An email address is required for each person to accomplish an online portion of the background investigation through the government eQIP system. The Contractors employees and sub-contractors are required to complete the eQIP data and fingerprinting requests when asked.

The Contractor or subcontractor will not be provided keys or be granted any access to the buildings until the above paperwork has been provided and the Service’s Human Resources Division (HR) has given approval that it is complete, adequate, and fingerprint checks have cleared.

The Contractor shall advise the COR immediately of any changes in personnel. "Immediately" for the purpose of this notification shall mean: The beginning of the next regular business day for the COR. The paragraph above (b-d) and HR approval apply to all new subcontractors and employees; access shall not be granted without fulfillment.

No person(s) other than those designated in writing, and with an approved background check to the COR, shall be permitted in this facility. The Contractor is responsible for all costs associated with obtaining the background investigations in accordance with Section 144807-12. The US Fish and Wildlife Service will pay the cost upfront and the Contractor will deduct those costs from their payment request (estimated cost is $198-$250 per person).

The Contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract. It is the responsibility of the contractor to obtain all local, state and federal licensing and required insurance for housekeeping services.

1.5 — CONDUCT OF CONTRACTOR EMPLOYEES AND SUB-CONTRACTORS

The Contractor shall provide a qualified work force to meet the contract requirements. The Contractor designated representative or alternate shall be available by telephone to discuss problem areas with the Government Contracting Representative (COR) responding with two days.

The following is required of the Contractor and his/her employees and sub-contractors:

A. The Contractor employees and subcontractors shall meet OSHA standards in their methods and conduct.

B. Employees shall perform their duties in such a way that there will be no interruption to, or interference with, the normal operation of Government business on the premises.

C. No children will accompany the parents while performing work.

D. None of the office equipment is available for cleaning personnel use. This includes telephones, photocopier, fax machine, computers, and other office equipment.

E. Janitor closets are to be kept clean, neat, organized, and free from any odor (i.e. stale wet mops, un-emptied trash cans). All cleaning compounds shall be bio-based and environmentally sound.

F. All cleaning products shall be bio-based and environmentally friendly and safe. Cleaning substances that are to be used on an irregular basis for which there are no green alternatives shall be secured in the appropriate custodian closet. All cleaning material secondary containers must be clearly labeled with their contents and with specific safety warnings. Product safety information, MSDS or SDS, shall be provided by the Contractor, employees, or sub-contractor to the COR (by email, mail, or in person) as well as added to the SDS booklets (located in the custodial closets) at the sites where the products are used.

G. All janitorial personnel will keep a checklist of completed tasks posted for review by the COR.

Each checklist should indicate that the task was completed and the date of completion. All tasks should be completed in compliance with the frequency/cleaning schedule for the area listed.

1.6 — CONTRACTOR FURNISHED EQUIPMENT AND PROPERTY

The Contractor shall determine and furnish all equipment required for all semi-annual and annual carpet shampooing and hard surface floor buffing, waxing, and sealing. All equipment will comply with applicable OSHA guidelines, and shall be in good operating condition. The Contractor will operate the equipment in accordance with the original manufacturer's recommendations.

Equipment provided shall include but is not limited to: buffing, polishing, and scrubbing machines and pads for use on all hard floors, carpet cleaners, and scissor lift. All cleaning equipment used during the life of this contract shall have bumpers and guards to prevent marking or scratching of fixtures, furnishing, and/or building surfaces. Equipment used shall be in good operating condition. Electrical appliances shall be equipped with grounded type male plugs of the most suitable grade for the purpose intended.

1.7 — GOVERNMENT FURNISHED MATERIAL AND PROPERTY

All cleaning supplies and materials necessary for the performance of work under this contract will be supplied by Alaska Maritime National Wildlife Refuge, at no expense to the Contractor, and agreed upon between the contractor and the Visitor Center Manager at the beginning of the contract. Cleaning supplies should strive to be bio-preferred.

The government shall also provide, at no expense to the Contractor, all trash can liners, hand soap, toilet tissue, paper towels, and additional paper products. The government will also furnish refuse dumpsters outside of buildings and recycling containers, and entry keys for buildings.

Failure by the government to provide these shall not relieve the Contractor of responsibility to fulfill requirements except those directly affected by such items.

The government shall also provide all cleaning equipment necessary to fulfill the required tasks outlined in the contract, expect for contractor furnished equipment, as identified in section 1.6 above. If equipment shortages are identified by the Contractor, a list of equipment and justification must be provided to the Visitor Center Manager at the beginning of the contract, and agreed upon by both the Contractor and Visitor Center Manager.

All equipment shall be properly maintained, and kept in clean and working condition. Maintenance needs associated with government equipment shall be brought to the attention of the Visitor Center Manager during on-site monthly meetings.

Contractor is responsible for keeping a detailed list of supplies used and in what quantity on a monthly basis, and must inform the Visitor Center Manager of resupply needed for cleaning supplies and materials. A resupply list shall be reported to the Visitor Center Manager by the contractor during the on-site monthly meetings.

Bio-preferred Products All cleaning supply products will be provided by the Government. If the contractor purchases any cleaning products used in performance of this contract, all products must be bio-based and meet the criteria in the following section.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

All supplies and materials to be used in the performance of work described herein are subject to the approval of the Government Complex Representative.

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Stain remover Stainless steel polish Air freshener including dispenser Toilet bowl cleaner Bathroom cleaner White board cleaner Brass polish/cleaner Wood floor cleaner Chrome polish/cleaner Laundry detergent Liquid hand soap including dispenser Cream cleaner Lime and scale remover (tub and tile cleaner) Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

http://www.biopreferred.gov/

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

1. The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

2. Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

3. Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

4. The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

5. The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the Government Complex Representative quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all of the construction staff and 3) be available with technical assistance to trouble shoot problems.

The contractor shall coordinate the storage of supplies with the COR.

All materials left on site shall have:

• Legible markings on containers that designate what the product is

• Legible Material Safety Data Sheet (MSDS) in a folder, in the storage closet(s) where the product is stored.

All cleaning products shall be “Green Seal” certified. A listing of Green Seal certified products can be found at http://www.greenseal.org/FindGreenSealProductsandServices.aspx. Any exceptions to this requirement must be approved in advance by the COR.

http://www.greenseal.org/FindGreenSealProductsandServices.aspx

Executive Order 13101, Greening the Government through Waste Prevention, Recycling and Federal Acquisition requires items designated by the Environmental Protection Agency (EPA) be purchased with the maximum recycled content possible. The Contractor is required to use products with the highest recovered material content whenever they are commercially available at a reasonable price. The Contractor shall purchase these products containing the highest content of recovered material possible unless products are not: 1) available competitively within a reasonable timeframe, or 2: available at a reasonable price. For a full listing of products and EPA’s recommendations for recovered material content see http://www.epa.gov/cpg/products.htm.

If one of the two exceptions above applies, the contractor shall furnish the COR a written justification prior to purchase of the listed items without the minimum recommended recovered material content.

1.8 — STORAGE

There are two janitor closets available under this contract, one upstairs and one downstairs. There is also additional on-site space to house small Contractor-provided cleaning equipment that shall include but is not limited to: buffing, polishing, and scrubbing machines and pads for use on all hard floors and carpet cleaners. There is no on-site storage for scissor lift.

No flammables will be stored anywhere on Government premises.

The Government will not be responsible for damage and/or loss to the Contractor's stored supplies, materials, equipment, or the personal belongings of the Contractor's employees occasioned by fire, theft, accident, or otherwise.

Failure to keep any of the storage facilities described above in a clean and orderly condition, satisfactory to the COR, may result in the withdrawal of the privilege of using them.

1.9 — DAMAGE TO PROPERTY

The Contractor is liable for damage to both Government and private property in performance of this contract where the damage is the fault of the Contractor or caused by operations, as determined by the

COR.

1.10 — ATTIRE

The Contractor shall provide protective equipment or clothing such as appropriate protective gloves, ear protection, and eyewear as necessary for employees performing tasks under this contract. All janitorial employees will, at all times, be properly and professionally attired. The proper attire shall be left up to the Contractor.

1.11 — PAYMENT

Payment for services will be made on a monthly basis, in arrears, after acceptable completion of such services and submission of a proper invoice. The Contractor shall submit the monthly invoice via Invoice Processing Platform (ipp.gov) at the end of the month.

http://www.epa.gov/cpg/products.htm

Payment for semi-annual services will be made, in arrears, after acceptable completion of such services and submission of invoice in accordance with the Payment clause in the contract. The Contractor shall submit the invoice for quarterly and for semi-annual services via Invoice Processing Platform (IPP), upon completion of such services.

1.12 — PERFORMANCE MEETING

The Contractor shall contact the COR within 3 business days to schedule a meeting upon notification of award of this contract. Whether or not the Contractor uses employees or a sub-contractor, the Contractor shall attend the first meeting. The purpose of these meeting is to review the Performance Work Statement and checklist (Attachment 2 & 3), complete a walk through inspection of each building to delineate work and storage requirements, to provide communication and understanding between both parties, and to issue key(s) to the Contractor. (contractor has 7 days to turn in all HR paperwork and get approval BEFORE we issue keys. The same meeting is required each time a new sub-contractor is retained. A physical “walk through” for subsequent new employees is required and the responsibility of the contractor. (No COR attendance is required). Issuance of keys to new subcontractors is the responsibility of the Contractor and will be given once all required paperwork has been completed.

2. — DESCRIPTION OF WORK TO BE PERFORMED

2.1 — OVERVIEW

Janitorial services as described below are required for the Alaska Maritime National Wildlife Refuge Visitor Center and Headquarters Building and bunkhouse.

Areas and surfaces shall receive the cleaning, care, and treatment specified at the frequency designated in attachment 3. The Contractor shall perform janitorial services in all designated spaces including, but not limited to: offices, bathrooms, display areas, bookstore, kitchens, office work areas, hallways, break rooms, entry ways, and labs. The Contractor shall furnish all managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract.

As indicated in the schedule for services (see attachments 2, 3 & 4), the instruction to “empty all wastebaskets and replace liners” shall be accomplished in the following manner. Waste receptacles containing food or liquid waste shall be completely emptied to include removing the soiled liner and replacing with a new liner. When the contents of a receptacle are dry (i.e. paper, candy wrappers, or plastic bags) the waste may be removed from the receptacle and deposited in a larger container for disposal, leaving the unsoiled liner. At least one extra plastic liner shall be placed in the bottom of each can. Trash and recycling receptacles are to be emptied as specified on attached schedule, regardless of level of refuse occupying can.

Custodial staffs are not to do dishes or in any way pick up food mess left by building employees in break rooms or offices. The COR shall be notified the next business day of any areas which could not be properly cleaned due to a mess left by Refuge employees or other barriers present.

No towel or cleaning rag that was ever used in any bathroom will be used in any kitchen, lounge area, exhibit hall, or any area outside a bathroom. Only high temperature machine washed (clean) rags or clean paper towels will be used. No gloves that were ever used in any bathroom will be used when cleaning kitchen or breakroom, exhibit halls, or any area outside a bathroom.

2.2 — CLEANING SERVICES FOR VISITOR CENTER, HEADQUARTERS, AND BUNKHOUSE

All janitorial services required for completion of the contact in the Visitor Center, Headquarters, and Bunkhouse of Alaska Maritime NWR are outlined by duty and frequency in attachments 2& 3.

Timing of quarterly, semi-annual, or annual services are outlined in attachment 2.

3. — QUALITY ASSURANCE PLAN

3.1 Overview: The Contractor shall perform all services in compliance with accepted industry standards (i.e. Building Owners and Management Association (BOMA) and National Association of Professional Cleaners (NAPC)), guidelines, and practices and in accordance with any quality assurance/quality control program normally used by the Contractor. The contractor will identify the standard used and how they will monitor quality assurance at the initial meeting with the COR.

3.2 Performance Standards

The objective of this contract is to provide clean facilities and a healthy and safe environment for employees and visitors. Specifically:

(a) The Contractor shall ensure that the building presents an overall appearance of cleanliness.

The definition of clean is to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

(b) The Contractor shall ensure that the facilities are sanitized and kept free from accumulations of dust.

(c) The Contractor shall furnish all necessary labor, supervision, equipment and supplies (as outlined in sections 1.6 & 1.7) to adequately maintain the facilities at an acceptable level of cleanliness that is consistent with comparable industry standards (i.e. BOMA and NAPC).

3.3 — ASSESSMENT

The COR will monitor the Contractor's performance to ensure compliance with this Performance Work Statement and any other contract specifications. The Government may use other methods to monitor performance such as random inspections, customer complaints, etc.

When deficiencies are observed the COR will notify the Contractor. The Government may require re-performance to correct discrepancies at no additional cost to the Government. The Contractor shall re-perform services within 24 hours of notice by the COR. The Government may have services which were not acceptably performed by the Contractor performed by other means.

Attachment 1 - DOI Clause 144807-12

CONTRACTOR PERSONNEL CLEARANCE AND IDENTITY CREDENTIALS SEPTEMBER 2006

(a) FWS rules regarding physical security and personnel security apply to all personnel in FWS facilities.

FWS Human Resources Division is responsible for maintaining these rules and procedures.

(b) Each contractor (or subcontractor) employee requiring recurring access to FWS facilities and/or information systems will be required to submit to a background investigation in accordance with FWS procedures. The type of background investigation required is based on the risk/sensitivity level designation, as described in the Statement of Work. For most facilities, this clearance is required to obtain a DOI-issued identification credential (badge), but the investigation is required whether or not the facility has a badging/credential policy. This clearance/credential requirement does not apply if the contractor does not have any unsupervised building access and will only need building access for less than 6 months or only occasional building access (such as for periodic equipment maintenance). In those cases, building procedures for visitors will be applied.

(c) The contractor will provide a listing to the COR/Government Point of Contact (POC) at least 2 weeks before starting work (or as otherwise specified in the contract) identifying contractor and subcontractor employees requiring access to FWS facilities or systems for performance of work hereunder.

(d) The Contractor employees are required to complete the applicable clearance request forms by the COR/Government POC. The following forms, or their equivalent may be used to initiate the credentialing process: SF 85 or SF 85-P (which includes authorization for credit check), SF 86, OF-306, and/or other forms designated for this purpose by the Office of Personnel Management (OPM), Federal Protective Service, or other federal agency in whose space work will be performed under this contract.

The SF 86 must be completed on-line at http://www.opm.gov/e-qip/ and printed out by the employee.

Contractor employees must present themselves for fingerprinting, together with the printed SF 86, other completed forms, at least 14 calendar days before starting work under this contract. If fewer than 14 days remain before the scheduled start of contract performance, the contractor employee may be allowed temporary, supervised access but must complete this application process as soon as practicable, normally within a day of his or her first arrival at the facility. An employee's refusal to provide or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor/subcontractor employee being screened or investigated in person, by telephone or in writing, and the contractor agrees to make them available for such contact. If a contractor employee already holds a credential issued by a Federal agency after clearance through OPM, provide documentation supporting this status to the COR/Government POC. FWS Human Resources officials will determine if the existing clearance can be accepted without further investigation.

(e) Badges/credentials issued upon satisfactory completion of a preliminary National Agency Check (NAC) may be revoked if the subsequent NAC with Inquiries (NACI) investigation produces an unfavorable determination. Individuals who do not pass the background investigation cannot be permitted to hold a building pass, allowed entry into the building for contract work, or permitted access to FWS systems (whether remote or on-site). In such cases, the Contractor will be required to sign (or have their subcontractor sign) a notification form indicating that their employee has been informed of the results of the background check. The Government will be the final authority in determining access privileges. The Government's exercise of its right to grant or revoke the access of particular individual(s) to its facilities, systems, or parts thereof shall not constitute a breach or change to the Contract, regardless of its impact on any individual's ability to perform work under the Contract.

(f) During all operations on Government premises, contractor personnel shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. Government-issued identity credential must be worn upon entry and displayed at all times on Federally controlled property, unless otherwise instructed by the COR/Government POC.

(g) The Government reserves the right to require a re-submission of clearance forms and a new background investigation at any time. Failure to provide the documents within the specified time period will result in removal of the employee until such time that the documents are submitted and clearance granted. Should removal be necessary, salary/wages and other costs associated with the removed employee are not allowable or allocable under this contract. If removal would result in understaffing or non-performance of contract requirements, the Contractor shall provide a qualified and cleared replacement. Failure to do so will entitle the Government to a downward adjustment in price reflecting the reduced level of performance.

(h) When any of their personnel leaves the company's employment, is reassigned to other work, or otherwise no longer requires access to FWS facilities or FWS computer systems, the contractor shall immediately advise the COR/Government POC so that those user accounts and credentials can be cancelled. The contractor will ensure that the ID badge and keys (if any) are retrieved and promptly returned to the COR/Government POC, who will forward them to the issuing FWS HR official. The COR/Government POC must be notified in advance of any potentially unfriendly termination of an employee or subcontractor.

(i) The contractor will report any lost keys or badges to the COR/Government POC within 24 hours. The COR/Government POC will relay the information to the responsible HR official. All badges and keys shall be returned to the COR/Government POC at the completion of the contract.

(j) The requirement of this clause must be included in any subcontracts in which subcontract workers will need building or unsupervised system access as described in paragraph (b).

Attachment 2 - Calendar Planning Tool

October

- Semi-annual Bunkhouse Clean

- Shampoo Carpets

- Buff + Seal Tile in Restrooms (all)

November

December

- Vacuum + Steam Clean Furniture (all)

January

- Strip & Re-wax Vinyl Surface Floors: Kitchen, Lab Classroom, Scientific Lab, Receiving

Hallway, Locker Room, Shower Restrooms February

- High Dust Ducts & HVAC Vents: 2nd Floor

- Interior Office Windows

March

- High Dust Exhibit Hall

April

- Semi-annual Bunkhouse Clean

- Shampoo + Seal Carpets

- Buff + Seal Tile in Restrooms (all)

May June July August September

Attachment 3 - Detailed Cleaning Schedule for Headquarters, Visitor Center, and Bunkhouse

Attachment 4 - Definition of Cleaning Tasks and Expectations

Clauses/Provisions Incorporated by Reference

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) (provision)

52.204-7 System for Award Management (Oct 2016) (provision)

52.204-13 System for Award Management Maintenance (Oct 2016)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation (Nov 2015) (provision)

52.212-1 Instructions to Offerors - Commercial Items. (Jan 2017) (provision)

52.212-4 Contract Terms and Conditions - Commercial Items. (Jan 2017)

52.222-52 Exemption From Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

52.225-2 Buy American Certificate (MAY 2014) (provision)

52.232-39 Unenforceability of Unauthorized Obligation (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

Clauses/Provisions Incorporated by Full Text

USFWS R7 Environmentally Preferable and Energy-Efficient Products and Services Policy

Whenever cost effective, the contractor should provide products and/or services that are energy efficient, promote water conservation and are bio-based. The use of nonhazardous and recovered materials is encouraged.

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Itemized invoice for items delivered and/or work performed.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of clause)

52.212-2 -- Evaluation -- Commercial Items (Oct 2014) (provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance – The quoter shall demonstrate performance of similar type, scope, and magnitude to that detailed in this solicitation. The quoter shall submit documentation detailing current and/or previous clients where the quoter has performed similar janitorial services within the pst two years. Include the client’s name, description of building, square footage, and contact information to include telephone numbers and email addresses. The Government will consider data obtained from other sources as well as personal knowledge when evaluating past performance.

Technical Capability – Quoters shall include the following information with their quote:

• Number of personnel to be used in the performance of this contract. The contractor shall identify all personnel requiring access to the Government facilities. Personnel are required to have a background check before being able to access Government facilities for work.

• Information on subcontracting that will be used (to include what services will be subcontracted) and plan for quality control.

Price.

Technical and past performance, when combined, are significantly more important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 Offeror Representations and Certifications-Commercial Items. (Nov 2017) (provision)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(6) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(7) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

http://www.sam.gov/portal

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under…