A04 REVISED Statement of Work for propane 5Year BPA 22-27.doc

ATTACHMENT

Solicitation #

UNITED STATES DEPARTMENT OF THE INTERIOR

Blackwater National Wildlife Refuge

2145 Key Wallace Drive Cambridge, MD 21613 Statement of Work For

Building Heating Fuel

FY-2022-2027

BPA

1.0 – General Information The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on an as required basis during the contract period. All deliveries shall be to ___(Blackwater NWR)__________. Delivery loads for fuel shall be a minimum __30___ gallons and maximum of __1000 _gallons at each location. Unloading of fuels shall be directly into the facility’s storage tanks.

The tanks are owned by: (13) Propane tanks owned by Vendor

3.0 - Contract Period (BPA) The contract period is One(1) Year Base period and Four (4) option years The contract Base Period is from May 01, 2022 to April 30, 2027 With four additional option years.

Vendor will be paid by Government Credit Card The FWS has the sole discretion to unilaterally extend the contract period as indicated above and will provide the vendor notification of intent.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

5.0 – Pricing

The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 Supply Prices

Pricing shall be based on the Rack Price the day of delivery using the Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchase), plus provider’s fixed mark-up price (as provided on quote schedule).

5.2 End of contract

When contract ends, provider must have an FWS representative on site the day the tanks are removed. Each party must agree upon amount/quantity of propane left in tank. Provider will reimburse FWS according to prodecure listed under 5.0 pricing of the original solicitation package.

Contract price should include Delivery, Initial set-up and Removal of tanks at end of the contract.

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates The usage estimates for fuels: (Propane) see attached CONTRACT NEEDS: Propane (Heating Fuel for Buildings)

· Propane (home heating of refuge buildings) - Estimation of usage during each twelve month period (8,205.00 gallons)

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to the (Blackwater NWR) will be set up for automatic delivery during the heating season months of October through April. The vendor must deliver fuel supply during facility’s core working hours (7:30am-3:30 – Monday through Friday) except on holidays when facility is closed. The facility’s point of contacts (listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket.

9.0 - Delivery and Unloading

Home heating Propane, shall be set up for all buildings on an automatically delivery for the heating season, October through April.

9.1 Delivery Locations:

Home heating Propane: There are 9 tanks in different Office/Residence locations on the refuge in Cambridge, MD. (Tanks are between 120-1000 gallons at the different locations)

Head Quarters: 2247 Key Wallace Dr. 1000 gallons Maint Facility: 2430 Key Wallace Dr. 1000 gallons Fire Shop: 2426 Key Wallace Dr. 1000 gallons Research Bldg: 2432 Key Wallace Dr. 3 Tanks – 120 gallons each Refuge LE Quarters: 2429 Key Wallace Dr. 120 gallons EE Building: 2435 Key Wallace Dr. 500 gallons Vehicle Storage: 2433 Key Wallace Dr. 500 gallons Barn: 2103 Old Field Road, Cambridge, MD 120 gallons (on an as needed basis) Dwyer House: 1528 Hip Roof Road, Cambridge, MD 120 gallons SHED BEHIND MAINTENANCE (2432 Key Wallace Dr) All tanks are above ground.

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product, and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; report to the Fish and Wildlife staff members upon arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments The Fuel Provider(s) shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov. Payments will be made via Gov’t credit card. Vendor will submit each invoice weekly to station at Blackwater NWR, Cambridge, MD .

The Fuel provider must submit any and all cost and pricing data, receipts, and vouchers as an attachment to the invoice.

12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

12.1 Terry DiDomizio: 410-221-1049

12.2 Pat DiDomizio: 410-221-2580

12.3 Alan Emery: 410-221-2582

12.4 Alex Hardy: 410-221-2581

12.5 Dustin Murray:

410-221-2583 2 of 4 pages