REVISED_Statement_of_Work__Potomac_River_Building_Janitorial_SOW_2_0001.pdf

Statement of Work Occoquan Bay NWR Multipurpose Building

Performance Based Acquisition Janitorial Services

1. GENERAL:

The U.S. Fish and Wildlife Service (Service), Potomac River National Wildlife Refuge Complex at 14050 Dawson Beach Road Woodbridge, VA 22191 has a requirement for performance-based janitorial services from October 1, 2021 to September 30, 2022. This is a government-owned facility located on Occoquan Bay National Wildlife Refuge. The Contractor will be responsible for planning, scheduling, coordinating and assuring performance and effective completion of all work under this contract. Areas to be cleaned are:

Bi- Weekly

• Multipurpose Room (Classroom) and Reception Area: 1533 SF

• Restrooms: 469 SF

Weekly

• Administrative Area including kitchen: 2145 SF

• Storage: 575 SF

Monthly

• Mezzanine (Second floor): 671 SF

• Kitchen Appliances (Microwave, Oven, and Refrigerator interiors)

See the attached floor plan

1.1 Conduct: At a minimum, the Contractor is required to take all steps and measures that would be taken by a prudent building owner to maximize the life expectancy of the building and property. This includes Contractors passing a background check to be able to access building.

1.2 Security of the Premises: The Contractor shall turn off all lights, and secure doors, and windows as appropriate for all areas pertinent to the Contractor’s access. The Contractor shall immediately report to the COR or Technical Coordinator any instance (by specific location) of problems encountered while on-site. The Contractor shall immediately notify personnel if buildings appear to be intruded or vandalized. Names and numbers of law enforcement officers shall be given to the Contractor at the beginning of the contract.

1.3 Safety Measures: Contractor will put in place safety measures to reduce the risk of injuries in the performance of work. Additionally the Service will provide any and all Job Hazard Analyses that may apply to the Contractor’s work.

United States Department of the Interior

FWS POTOMAC RIV NWR COMPLX

14050 Dawson Beach Road Woodbridge, VA 22191

1.4 Accident Reporting: The Contractor shall immediately report all accidents/injuries of person or property to the COR or Technical Coordinator and cooperate fully in any investigation as necessary.

2. SCOPE/DELIVERABLES:

2.1 Removal of trash and recycling in all bins to include in building should occur each time.

Changing of plastic liners if soiled and necessary. Trash and recyclables can be deposited in commercial bins adjacent to facility.

2.2 Cleaning and sanitation of bathrooms, sink areas, toilets, counters, mirrors, water fountains, and water faucets using suitable green non-abrasive cleaners and disinfectants will occur each time. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall replace paper towels, toilet paper, sanitary napkin bags, and soap in all dispensers, as needed.

2.3 Cleaning and sanitation of multipurpose/classroom and kitchen sink areas, counters, tables, and chairs using suitable green non-abrasive cleaners and disinfectants will occur each time. All surfaces shall be free of grime, soap scum, mold, and smudges.

2.4 Cleaning all floors includes vacuuming carpeted areas and mopping solid surface floor areas.

Floors should be maintained so that they are free from dust, dirt, mud, etc.

2.5 Wipe down mesh backing and arm rails on all chairs.

2.6 Dusting of all horizontal surfaces including furniture, and counter-tops will occur each time.

If items are laying on these surfaces they are not to be moved.

2.7 As needed, cobwebs throughout the building.

2.8 Carpets and floors shall be professionally cleaned once a year. Carpets shampooed. Strip and wax non carpeted flooring per manufacturer maintenance instructions. Areas shall be free of all litter, lint, loose soil and debris. The Contractor shall move any chairs, trash receptacles, and easily moveable items to vacuum underneath, and then replace them in the original position.

Time when this should occur will be determined and coordinated with Field Supervisor and Refuge Manager.

2.9 All office areas (office rooms, conference rooms, halls, office cubicle spaces, etc.) will be included in cleaning, however should an office be locked, that space will not be included in cleaning.

2.10 Windows and window sills shall be cleaned once a month to remove smudges, streaks, or fingerprints.

2.11 Annually wash all windows inside and out.

2.12 Annually extra cleaning of tile floors and grout in all bathrooms, mud room, and entrance hall of administrative building.

2.13 Monthly complete dusting is high areas and dust HVAC vents.

3. PLACE/DELIVERY AND PERIOD OF PERFORMANCE:

3.1 The U.S. Fish and Wildlife Service, Potomac River National Wildlife Refuge Complex at 14050 Dawson Beach Road Woodbridge, VA 22191

3.2 Weekly services shall be provided on Mondays during the hours of 7:30 am to 1:00 pm, unless otherwise agreed. Biweekly services shall be provided on Mondays and Thursdays during the hours of 7:30 am to 1:00 pm, unless otherwise agreed. Monthly services shall be provided on Mondays or Thursdays during the aforementioned timeframe. A change in cleaning services needed could occur due to a special event, construction, or other change in operations.

Contractor will be given 2 weeks' notice of changes in cleaning schedule. Facility is closed on federal holidays. Work which falls on a federal holiday should commence on the next business day.

3.3 Non-duty hours include Government holidays (New Year’s Day, Martin Luther King, Jr.

Day, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day).

3.4 Emergency/Miscellaneous maintenance functions may be scheduled. Emergency work is required when immediate action to correct or prevent loss or damage of Government property, or to eliminate hazards to personnel or equipment.

4. EVALUATION AND ACCEPTANCE/QUALITY SURVEILLANCE PLAN (QSP):

4.1 Contractor’s interested in submitting a proposal/quote are required to complete the QSP or submit their own approach performance plan for each task (How will you measure your performance?). A simple table can be used to detail your plan and quality checks for successful completion of each task. This is a critical step in managing and monitoring of expected performance for evaluation, timely invoicing, and payments.

4.2 To evaluate Contractor’s work performance, the quality and performance standards sample can be used or an approved performance plan used by the Contractor. The results/outcome of all work efforts by the Contractor will be that all surfaces present a visual overall appearance of cleanliness and germ removed as necessary when the work/task is completed.

4.3 Quality Level (third column on QSP) will be measured by colors RED (Unacceptable), Yellow (Marginal), Green, (Acceptable), and Blue (Exceeds Quality Standard).

4.4 Contractor’s interested in submitting a proposal/quote are required to visit the sites, further questions can be answered by the technical POCs listed below.

5. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND MATERIALS:

5.1 Government property shall be used only in direct operations of providing Contractor services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor.

5.2 Government will furnish all utilities however see below Section 7.

6. CONTRACTOR FURNISHED EQUIPMENT, SUPPLIES, & MATERIALS:

6.1 The Contractor shall furnish all equipment.

6.2 Equipment shall be used and maintained in accordance with the manufacturer’s directions, and meet all applicable OSHA standards. The Contractor is responsible for using green products whenever possible. The contractor shall provide MSDS sheets for all supplies.

6.3 The contractor shall provide all management, tools, equipment, and labor necessary to ensure that janitorial services are performed at the USFWS Headquarters and Maintenance buildings on an as-needed basis.

7. QUALITY SURVEILLANCE PLAN/ASSURANCE;

7.1 As defined in the QSP in Line Item 4 (1) above.

8.2 FAR clause 52.212.4 Contract Terms and Conditions for Commercial Items

8.3 FAR clause 52.246.4 Inspection of Services-Fixed Price

8.4 Incentives/Disincentives of Satisfactory/Unsatisfactory performance may result in continued or discontinued service respectively.

9. ONSITE REPRESENTATIVES and COORDINATORS:

9.1 Technical coordinators:

• Stacie Allison, Budget Analyst – Stacie_Allison@fws.gov

• Charles Henschel, Maintenance Worker – Charles_Hesnchel@fws.gov

• Amanda Daisey, Refuge Manager – Amanda_Daisey@fws.gov

9.2 Address: 14050 Dawson Beach Road, Woodbridge, VA 22191

9.3 Phone: 703-490-4979

Enclosure: Floor Plan