A04_Scope_of_Work_(SOW,_PWS,_SOO).pdf

S.O.W. - 1

STATEMENT OF WORK

Repair Water System

AT

Waubay National Wildlife Refuge

PROJECT ID 17-030

PART 1 - GENERAL REQUIREMENTS

1.1 SUMMARY

A. Work consists of all labor, materials, and equipment required to install, and remove and replace potable water treatment system components at the Waubay National Wildlife Refuge HQ Office. Included with the work are any and all electrical supplies and system connections, any and all plumbing connections, valves, and controls.

B. Only water treatment system Contractors with successful experience shall be considered.

Contractor shall furnish to the Contracting Officer two references that demonstrate competence and success with similar water treatment systems.

C. All work shall comply with all applicable Federal, State, and Local codes, regulations, and requirements. In the absence of specific regulation or code, work shall be executed according to commonly acceptable industry standard practice.

1.2 PROJECT BACKGROUND

A. The Waubay National Wildlife Refuge HQ Office has an existing potable water well that serves the facility. Water treatment components are in need of updating and replacement along with associated plumbing and electrical connections.

1.3 PROJECT SITE

A. Project Location: Waubay National Wildlife Refuge, 44401 134A Street, Waubay, South Dakota 57273. Coordinates 45-25-31.25N, 97-19-35.30E. https://www.fws.gov/refuge/waubay/

B. Station Contact Information: Prospective bidders are encouraged to inspect the site by making arrangement with the Project Leader at 605-947-4521.

C. Interested Contractors are encouraged to visit the site and become familiar with the existing conditions. Failure to ascertain the nature, location, and conditions that affect the work will not relieve the Contractor from the responsibility of successfully performing the work.

D. Contractor is responsible for locating any buried utilities in the vicinity of the work. Contractor shall completely repair at no additional costs to the Owner any damage to utilities resulting from Contractor activities.

S.O.W. - 2

1.4 ACCESS TO SITE

A. All operations of the Contractor (including storage of materials) upon Government premises shall be confined to areas authorized or approved by the Contracting Officer or on site inspector.

B. Upon completion of work, Contractor shall restore all areas disturbed by work activities to original condition, as accepted by the Contracting Officer or on site inspector.

C. Limit use of Project site areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the work is indicated.

1. Limits: Confine work to project site unless discussed with the Contracting Officer and Project Leader.

2. Driveways, Walkways and Entrances: Keep driveways and loading areas, and entrances serving premises clear and available to Government, Government Representatives, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1.5 PROJECT CONDITIONS

A. Government Occupancy: Government will occupy the premises during entire work period, with the exception of work areas. Cooperate with Station Manager during work operations to minimize conflicts and facilitate usage. Perform the Work so as not to interfere with Government operations. Maintain existing exits unless otherwise indicated.

1. Provide minimum 48 hour notice to Government of activities that will affect Government's operations.

B. Coordinate all work of the project to facilitate orderly progress and proper sequence of work at all times.

C. In the event that other contracts are in progress concurrently with this contract, the Contractor shall coordinate their work so as not to disrupt progress of other work, and shall cooperate to facilitate orderly progress of all work.

1.6 PERFORMANCE

A. The project shall be completed and functioning within 60 calendar days from the date the Notice to Proceed (NTP) is issued.

B. On-Site Work Hours: Limit work to normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated during construction.

1.7 APPLICABLE CODES, STANDARDS AND SPECIFICATIONS

A. Where a conflict occurs between a referenced document and the Project Specifications, the Project Specifications govern.

S.O.W. - 3

B. Where a conflict occurs between referenced documents, the document containing the most stringent requirements governs.

C. Where referenced documents are not specified by date, the document current at the bid opening applies.

D. Materials, applications, and tests specified by reference to published standards of society, association, code, or other published standards are included in the specifications as if written in their entirety.

E. Conform to all regulations and statutes of the State of South Dakota and to all Federal Regulations which apply.

1.8 MEANS AND METHODS

A. Means and methods shall be such as the Contractor or subcontractors may choose; subject, however, to the Contracting Officer's right to reject means and methods proposed which:

1. Constitute a hazard to the work, persons, or property.

2. Will not produce finished work in accordance with terms of the contract.

3. Are contrary to specified means or methods included in the contract.

B. The right to reject means and methods of the Contractor or subcontractor shall not be construed or interpreted as acceptance of control of means and methods by the Contracting Officer.

C. The Contracting Officer's approval of means and methods or failure to exercise right to reject means and methods shall not relieve the Contractor of the obligation to complete the work required by the contract.

D. Total responsibility for control of all means and methods lies with the Contractor for all work.

1.9 SAFETY

A. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State, and local regulations pertaining to the protection of workers, visitors to the site, and persons occupying areas adjacent to the site, including the provisions of 29CFR1910 and 29CFR1926 of the Code of Federal Regulations. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulation on the part of himself, his employees, or his subcontractors.

B. Provide personal safety equipment and training commensurate with the hazards which may exist at the work site. The personal safety equipment and training shall be determined by a thorough hazard analysis of all work site areas. The safety program available at all work sites shall include a minimum of:

1. One nonfreezing-type fire extinguisher in each area used for storage of materials at the work site. Place in location readily accessible to construction personnel.

2. A first aid kit for use of construction personnel commensurate with size of project with items necessary for first aid treatment of all injuries.

S.O.W. - 4

3. The Contractor shall conduct regular onsite safety inspections and all personnel shall receive a safety orientation.

4. Post telephone numbers of nearest hospital, ambulance service or flight for life, and fire station in conspicuous location. Advise all workers of location of telephone numbers.

1.10 ENVIRONMENTAL PROTECTION

A. The Contractor shall abate and control all environmental pollution arising from activities by complying with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement, as well as the specified requirements in this contract. Compliance with this requirement by subcontractors will be the responsibility of the Contractor.

B. Fossils and Artifacts

1. Should the Contractor discover any fossils or artifacts during operations, such objects shall become the property of the Government. The Contractor shall cease operations in the area of the "find," and immediately notify the station manager of such discovery.

Operations may proceed in other areas not affected by this clause. Care shall be exercised by the Contractor not to damage fossils or artifacts uncovered.

2. Failure to comply with this requirement may be considered a violation of the Archeological Resources Protection Act of 1979 as amended. Destruction of historic and prehistoric sites and/or unauthorized collection of cultural materials can result in criminal and/or civil penalties. Penalties can include fines, prison sentences, and/or confiscation of equipment.

C. Abatement of Air Pollution

1. The Contractor shall comply with applicable Federal, State, and local laws and regulations concerning the prevention and control of air pollution.

2. Activities shall be performed in such a manner that air pollution will be held to a minimum.

3. Debris shall be disposed of at a location designated by the Contracting Officer or hauled off the Station to an approved disposal site.

D. Prevention of Water Pollution

1. The Contractor shall comply with all applicable Federal, State, and local laws and regulations concerning the control and abatement of water pollution.

2. The Contractor's activities shall be performed by methods that will prevent entrance or accidental spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes into streams, flowing or dry water-courses, lakes, ponds, and underground water sources. The Contractor shall dispose of all pollutants such as petroleum products, rubbish, cement, concrete, etc., and objectionable material shall be hauled away in tanks or barrels or buried in an approved landfill.

3. Sanitary facilities, such as chemical toilets shall be located far enough from wells, live streams, or ponds to prevent pollution of the water.

E. Environmental Litigation: Time lost due to work stoppage because of failure of the Contractor to comply with these requirements may not be the subject of a claim for extension of time, for

S.O.W. - 5 additional costs, or damages.

1.11 PAYMENT PROCEDURE

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by Government.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor.

C. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Operation and Maintenance Manuals for replaced components.

2. Written guarantees, warranties, and certificates.

1.12 SUBMITTAL ADMINISTRATIVE REQUIREMENTS AND PROCEDURES

A. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

B. Processing Time: Allow time for submittal review, including time for resubmittals. Time for review shall commence on Contracting Officer receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 10 days for initial review of each submittal.

2. Resubmittal Review: Allow 10 days for review of each resubmittal.

C. Identify options requiring selection by Contracting Officer.

D. Identify deviations from the Contract Documents on submittals.

E. General Submittal Procedure Requirements:

1. Electronic Submittals: Contracting Officer’s Representative through the Contracting Officer will return annotated file by e-mail.

F. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. Mark each submittal to show which products and options are applicable.

2. Include the Manufacturer's product specifications, as applicable.

G. Test and Inspection Reports: Comply with requirements specified in the Statement of Work, Section 1.13 “Quality Requirements.”

H. Closeout Submittals: Comply with requirements for Closeout Procedures.

S.O.W. - 6

I. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions.

J. Government’s Action

1. Contracting Officer’s Representative will review each submittal, make marks to indicate corrections or revisions required, and return it. Contracting Officer’s Representative marks will indicate action as follows:

a. Approved as submitted.

b. Approved, except as noted. Resubmission not required.

c. Approved, except as noted. Resubmission required.

d. No action taken. See comments on reverse. Resubmission required.

e. Disapproved.

f. Other: (comments as noted)

2. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review.

1.13 QUALITY REQUIREMENTS

A. Any required testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.

1. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and -control procedures that facilitate compliance with the Contract Document requirements.

2. Requirements for Contractor to provide quality-assurance and -control services required by Contracting Officer or authorities having jurisdiction are not limited by provisions of this Section.

3. Actual specific test and inspection requirements are specified in Part 2 “Execution of Work”.

B. Permits, Licenses, and Certificates: For Government's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.

C. Quality Control

1. Contractor Responsibilities: Tests and inspections not explicitly assigned to Government are Contractor's responsibility. Perform additional quality-control activities required to verify that the Work complies with requirements, whether specified or not.

a. Where services are indicated as Contractor's responsibility, engage a qualified, independent testing agency to perform these quality-control services.

b. Testing and inspecting requested by Contractor and not required by the Contract Documents are Contractor's responsibility.

S.O.W. - 7

2. Retesting/Reinspecting: Regardless of whether original tests or inspections were Contractor's responsibility, provide quality-control services, including retesting and reinspecting, for construction that replaced Work that failed to comply with the Contract Documents.

3. Testing Agency Responsibilities: Cooperate with Contracting Officer and Contractor in performance of duties. Provide qualified personnel to perform required tests and inspections.

a. Notify Contracting Officer and Contractor promptly of irregularities or deficiencies observed in the Work during performance of services.

b. Determine the location from which test samples will be taken and in which in-situ tests are conducted.

c. Conduct and interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements.

d. Submit a certified written report, in duplicate, of each test, inspection, and similar quality-control service through Contractor.

e. Do not release, revoke, alter, or increase the Contract Document requirements or approve or accept any portion of the Work.

f. Do not perform any duties of Contractor.

4. Associated Services: Cooperate with agencies performing required tests, inspections, and similar quality-control services, and provide reasonable auxiliary services as requested.

Notify agency sufficiently in advance of operations to permit assignment of personnel.

5. Coordination: Coordinate sequence of activities to accommodate required quality-assurance and -control services with a minimum of delay and to avoid necessity of removing and replacing construction to accommodate testing and inspecting.

a. Schedule times for tests, inspections, obtaining samples, and similar activities.

1.14 TEMPORARY FACILITIES AND CONTROLS

A. General: Installation and removal of and use charges for any temporary facilities shall be included in the Contract Sum unless otherwise indicated. Allow other entities to use temporary services and facilities without cost, including, but not limited to testing agencies, and authorities having jurisdiction.

B. Equipment

1. Fire Extinguishers: Portable, UL rated; with class and extinguishing agent as required by locations and classes of fire exposures.

C. Waste Disposal: Fuels, lubricants, petroleum products, chemicals or other waste materials shall be disposed of in properly designated areas off Government premises.

1.15 CLOSEOUT PROCEDURES

A. Submittals Prior to Completion: Complete the following a minimum of 10 days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.

S.O.W. - 8

1. Certificates of Release:

2. Submit closeout submittals specified in individual Sections, including specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

1.16 FINAL CLEANING

A. Perform final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

1.17 REPAIR OF THE WORK

A. Repair or remove and replace defective work. The Contractor shall be liable for damages to roads, pavement, utilities, structures, and property, due to any act, omission, neglect, or misconduct during the period of performance of the services of this contract.

PART 2 - EXECUTION OF WORK

2.1 GENERAL

A. The Contractor shall provide and pay for labor, materials, tools, construction equipment and machinery, transportation and other facilities and services necessary for proper execution and completion of Work, whether temporary or permanent, and whether or not incorporated in the Work.

B. Perform work in accordance with the approved Construction Documents.

C. Remove and dispose off refuge property replaced systems and associated components.

D. Specific quantities of components shall be as designated on the bid schedule.

E. Contractor to field verify all components, including make and models, prior to ordering. Prior to ordering, Contractor shall submit for approval to the Contracting Officer a list of all proposed water treatment components, identifying manufacturer and model, prior to ordering.

S.O.W. - 9

2.2 WATER TREATMENT SYSTEMS COMPONENTS

A. Item 1: Furnish and install reverse osmosis Systems, Purotwist RO Model PT4000T36-GOLD, by GWW, or approved equal.

B. Item 2: Furnish and install reverse osmosis permeate pumps, Model ERP 500, by Aquatec Water Systems, or approved equal. Contractor to confirm model compatibility with existing system prior to ordering.

C. Item 3: Furnish and install point of use ultraviolet water filtration cooler, Model 2000 series, by Purlogix, or approved equal.

D. Item 4: Furnish and install five gallon under sink treated water storage tanks at the office and shop locations.

S.O.W. - 10

E. Item 5: Furnish and install twenty gallon treated water storage tank at the bunkhouse location.

F. Item 6: Furnish and install 86 gallon pressure tank, Model WX-252, by Amtrol Well X Trol, or approved equal.

G. Item 7: Furnish and install one-inch, two cube upflow water softener, by Canature, or approved equal.

H. Item 8: Furnish and install a chlorination system complete with contact tanks and carbon filter.

Contact tank shall be Model CT40, by Wellmate, or approved equal. Chlorination system shall be a one-inch proportional flow chlorinator by Clean Water Systems, or approved equal. Carbon whole house refillable cartridge filter shall be 1 to 20 gpm, by Clean Water Systems, or approved equal.

2.3 ELECTRICAL CONNECTIONS

A. Contractor shall furnish any and all labor, materials, and equipment for a complete installation of electrical power and control connections to the replacement water system components.

Contractor to verify the condition and code compliance of the existing materials prior to reuse.

B. Depth of bury for any outside electrical service shall be minimum 3 feet. Install warning tape and markers.

C. All electrical work shall comply with 2014 NEC.

2.4 PLUMBING CONNECTIONS

A. Contractor shall furnish and install any and all labor, equipment, and materials for complete plumbing connections from the existing water system to the new water treatment components.

Contractor shall field verify dimensions of the existing pipeline distribution.

B. All plumbing materials, pipe, and all appurtenances, and labor necessary to connect water system components to the existing system shall be included in the work.

END OF STATEMENT OF WORK