Attachment_1_-_Statement_of_Work.pdf

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STATEMENT OF WORK

Historic Preservation of the P Ranch and Sodhouse Ranch (South Central Long Barn Door and Beef Wheel at the P Ranch; and

Northwestern Barn Door at the Sodhouse Ranch) Malheur National Wildlife Refuge, Oregon

General Description

The P Ranch and Sodhouse Ranch are located in Harney County Oregon within Malheur National Wildlife Refuge (NWR). The P Ranch is located approximately 62 miles south of Burns, Oregon and the Sodhouse Ranch is located approximately 34 miles southeast of Burns, Oregon. The P Ranch Long Barn and Beef Wheel were built by Peter French in the 1880s. Both the Long Barn and Beef Wheel are listed in the National Register of Historic Places (NRHP) as contributing features to the P Ranch Historic District. The Long Barn (Figure 1) is an exceptional example of a late 1800s horse barn. The Beef Wheel (Figure 2) is noteworthy as one of two remaining Beef Wheels in Oregon and possibly the entire Western United States. The Sodhouse Barn was built by Peter French in the 1880s and is listed in the NRHP as a contributing feature to the Sodhouse Ranch Historic District. The Sodhouse Barn (Figure 3) is an excellent example of a late 1800s barn.

Due to the listing of these historic properties in the NRHP, the contractor must possess exceptional skills and experience working with nineteenth century materials and traditional construction and wood working techniques. Additionally, the contractor must possess excellent skills and abilities to fabricate replacement elements using traditional skills. The contractor must also meet and conform to the Secretary of Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings (SOI Standards) (attached).

Three historic properties and numerous tasks are associated with this project. These include:

Historic Property 1: Preservation, restoration, replacement and/or repair work, as needed, on the south central door of the Long Barn located within the P Ranch Historic District following the SOI Standards. Work on the south central door of the Long Barn will include reinstalling the door to the existing frame; this may include replacing rotten boards and installing additional hardware on the interior of the door. Additionally, all doors on the Long Barn will be assessed for additional repairs and permanent closure; and a door or doors will need to be identified for access to the interior of the structure by visitors to the refuge, as time and budget allows. Where applicable, repairs to the additional doors should only be completed as time and budget allows.

Historic Property 2: Preservation, restoration, replacement and/or repair work, as needed, to the Beef Wheel located within the P Ranch Historic District following the SOI Standards. Work on the Beef Wheel will include the replacement of the posts/tree trunks holding the beef wheel upright; and may include the repair, restoration, and/or replacement of rotten/broken boards on the

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Beef Wheel and some metalwork.

Historic Property 3: Preservation, restoration, replacement and/or repair work, as needed, on the northwestern door of the Sodhouse Barn located within the Sodhouse Ranch Historic District following the SOI Standards. Work on the northwestern door of the Sodhouse Barn will include reinstalling the door to the existing frame; this may include replacing rotten boards and installing additional hardware on the interior of the door. Additionally, all doors on the Sodhouse Barn will be assessed for additional repairs; repairs on additional doors should be completed as time and budget allows.

P Ranch Historic District Description

The P Ranch Historic District was listed in the NRHP in 1979. At one time the ranch included over 21 buildings/structures. Today all that remains is the Long Barn, Beef Wheel, Hay Derrick, foundations of the original ranch house, remnants of several willow corrals and fences, stockade fences, and historic trees (such as: poplars, elms, and fruit trees). These historic features are all that remains of the P Ranch which was the headquarters for the Eastern Oregon Land and Livestock Company owned by Dr. Hugh Glenn and managed by Peter French.

The Long Barn was built in 1888 as a secondary horse barn for the ranch, it measures 150 ft.

long by 48 ft. wide by 30 ft. high at its peak (Figure 4). It was constructed of materials native to the Harney Basin. The original Long Barn was constructed with a pine shingle roof supported by two rows of juniper trunks along a central 12-14 ft. wide aisle with mangers, stalls, and feed racks constructed along either side of the central aisle. The north end of the barn has a large set of double doors in the center, a smaller set on the east side, and a door-less (possibly gated) opening on the west side. The south end of the barn has a large set of double doors in the center and two smaller sets of doors on each side of the larger set. In addition, the east and west sides of the barn each have a single small door. The barn was constructed with pine boards and the interior bracing, purlins, beams, etc. were constructed with hand hewn juniper and aspen logs.

Stabilization, restoration, and repair work has been conducted several times on the Long Barn, most recently this work was completed on between 2006 and 2008.

The Beef Wheel was also built in the late 1880s and is one of two beef wheels remaining in Oregon (Figure 4). The beef wheel was an elaborate pulley system used to hoist and hang cattle for butchering. The back legs of the cow/bull were attached to two metal hooks which were attached to a metal cable, this cable was attached to a central beam, the beam was attached to the wheel, and a rope attached to the wheel was likely hooked to a mule; the mule then pulled on the rope which turned the wheel attached to the beam, which in turn hoisted the cattle up off the ground, the rope was then tied off to keep the cattle in the air. The beef wheel is mounted on two large juniper posts and consists of a central cut lumber square beam attached to a square wheel constructed of cut lumber boards (Figure 5).

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Sodhouse Ranch Historic District Description

The Sodhouse Ranch Historic District was listed in the NRHP in 1979. The Sodhouse Ranch Historic District is virtually intact with ten of the twelve contributing features remaining. The NRHP nomination form states that the Sodhouse Ranch is “one of the finest examples of an Eastern Oregon Ranch remaining in the state.” The Sodhouse Ranch was purchased from A. H.

Robie by Peter French in 1877, and the ranch became a sub-headquarters for French’s cattle operations out of the P Ranch. Contributing features listed in the NRHP nomination form include: a barn, workshop, carriage shed, granary, chicken coop, cabin, stone cellar, bunkhouse, main house, beef wheel, stockade fences, and willow corrals.

The Sodhouse Barn was built in the 1880s, it measures 120 ft. long by 50 ft. wide by 30 ft. high at its peak (Figure 6). It was constructed of materials native to the Harney Basin. The Sodhouse Barn was constructed with a pine shingle roof with a central aisle; with feed racks constructed along either side of the central aisle. The north end of the barn has a large set of double doors in the center and a smaller set to the west. The south end of the barn has a large set of double doors in the center and a smaller set to the west. The barn was constructed with pine boards and juniper posts.

Scope of Work

1. Historic Preservation Specialist Carpenter This is a requirement for a firm-fixed-price contract for historic preservation services for Malheur National Wildlife Refuge (NWR); P Ranch Long Barn and Beef Wheel, and the Sodhouse Ranch Barn constructed in the 1880s. The primary goal of this current work is to repair/preserve the south central door on the Long Barn and the Beef Wheel at the P Ranch, and the northwestern door on the Sodhouse Barn in conformance with the SOI Standards. The plan does not include rehabilitating the buildings and structure to facilitate a new use, to meet standard safety codes, or provide residential use. The buildings and beef wheel will remain historic properties that are valued for their interpretation of nineteenth century ranching. The interior of the barns and the beef wheel will continue to be used for interpretation purposes.

Special skills required include:

a) Contractor(s) must meet and conform to the SOI Standards;

b) Contractor(s) must be sensitive to preserving as much of the original fabric of the buildings and beef wheel as possible during the repair following SOI Standards;

c) Contractor(s) must be experienced with nineteenth century carpentry methods and techniques (as demonstrated in Past Experience and Past Performance submittals, also see section 3 of this SOW);

d) Contractor(s) must be experienced working on historic buildings, structures, and objects, and be able to adjust plans as needed to solve issues that may arise while working on historic properties that are more than 100 years old (as demonstrated in Past Experience and Past Performance submittals, also see section 3 of this SOW);

e) Contractor(s) must be skilled in carpentry to be able to fabricate missing or rotten elements using traditional techniques (as demonstrated in Past Experience and Past Performance submittals, also see section 3 of this SOW);

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f) Contractor(s) must be skilled in metal working to be able to fabricate or repair metal elements on the barns and beef wheel, these may include hinges, straps, joints, u-joints, etc. (as demonstrated in Past Experience and Past Performance submittals, also see section 3 of this SOW);

g) Contractor(s) must be skilled in felling and de-barking trees for replacing the Beef Wheel posts (as demonstrated in Past Experience and Past Performance submittals, also see section 3 of this SOW);

h) Contractor(s) must follow the SOI Standards “in-keeping” with the original design and feel of the historic properties by using in-kind materials and traditional techniques, and;

i) Contractor(s) will work with the FWS Cultural Resources Team to ensure compliance with the SOI Standards.

2. Project Description Repair/preservation work will require a two-phased approach to project implementation at the two project locations, P Ranch and Sodhouse Ranch. These phases include:

Phase 1: The first phase will require the contractor(s) to travel to the project areas (P Ranch and Sodhouse Ranch) to assess the buildings and beef wheel for repair and preservation needs. As part of the first phase, the contractor(s) will be required to perform an on-site inspection and discussion with the FWS Malheur NWR and Cultural Resource (CR) staff to develop a plan for repairing the doors and beef wheel as outlined in the phase 2 task below to ensure compliance with SOI Standards. In addition, the on-site inspection and discussion will ensure that the needs of Malheur NWR for secure door closures and interpretive use of the barns and beef wheel can continue. Products of Phase 1 will include a materials list, an outline and plan, and a proposed schedule for completing the work. The plan and schedule will be discussed with FWS staff and a final written plan will be submitted to the FWS for final approval.

Phase 1 Tasks:

The Contractor(s) will accomplish the following on the Long Barn at the P Ranch:

• On-site inspection of the south central Long Barn door to identify compliant materials and a plan for repairing the door;

• On-site inspection of original hardware associated with the south central door to identify compliant materials and a plan for repairing and/or replacing the hardware;

• On-site inspection of all remaining doors for potential repairs and permanent closure;

• Identify a door(s) that can be utilized as a point of entry by the general public for access to the interior of the barn;

• In cooperation with the FWS CR staff, prepare a written outline and plan for project implementation;

• In cooperation with the FWS CR staff, prepare a written schedule for project implementation.

The Contractor(s) will accomplish the following on the Beef Wheel at the P Ranch:

• On-site inspection of the Beef Wheel to identify materials and a plan for repairing and preserving it;

• On-site inspection of original hardware associated with the Beef Wheel to identify materials and a plan for repairing and/or replacing the hardware;

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• If needed, identify and cut trees suitable for replacing the two (2) juniper posts of the beef wheel (a wood cutting permit will need to be acquired by the contractor(s) from the BLM for cutting the trees);

• In cooperation with the FWS CR staff, prepare a written outline and plan for implementing SOI compliant repair and preservation work;

• In cooperation with the FWS CR staff, prepare a written schedule for project implementation.

The Contractor(s) will accomplish the following on the Barn at the Sodhouse Ranch:

• On-site inspection of the northwestern Sodhouse Barn door to identify compliant materials and a plan for repairing the door;

• On-site inspection of original hardware associated with the northwest door to identify compliant materials and a plan for repairing and/or replacing the hardware;

• On-site inspection of all remaining doors for potential repairs;

• Identify a door(s) that can be utilized as a point of entry by the general public for access to the interior of the barn;

• In cooperation with the FWS CR staff, prepare a written outline and plan for project implementation;

• In cooperation with the FWS CR staff, prepare a written schedule for project implementation.

Phase 2: The second phase will require the contractor(s) to travel to the project areas and implement the repairs and preservation techniques identified in the initial on-site inspection and outlined in the approved plan developed during Phase 1. Specific approach to tasks, materials and performance standards will be developed during Phase 1 of project implementation;

however these tasks will include: repairing the south central door of the P Ranch Long Barn (Figures 7-9); repairing and preserving the P Ranch Beef Wheel (Figures 10-23); and repairing the northwest door on the Sodhouse Ranch Barn (Figures 24-28); closing and securing all doors;

and implement the plan for a single point of entry, if time and budget allows. Throughout Phase 2, the contractor(s) will work with the FWS CR Team to solve issues related to the project.

Phase 2 Tasks:

The Contractor(s) will accomplish the following on the Long Barn at the P Ranch:

• Implement the plan written during Phase 1 of the project for the central door on the Long Barn, in general, this may include:

o Replacing rotten cut lumber boards on the south central door;

o Repairing and/or replacing the original hardware (if needed) on the south central door (without impacting the hardware’s historic integrity);

o If needed, install additional (modern) hardware on the interior side of the door (if it is determined that the original hardware cannot adequately support the weight of the door);

o Reinstall the south central door to the doorframe.

• Implement the plan written during Phase 1 of the project for the Long Barn, in general, this may include:

o Performing minor repairs to additional doors to ensure permanent closure;

Page | 6 o Closing, securing, and locking all doors not identified for public access; and o Closing and securing all door(s) identified for public access, if needed add a latch to keep the door closed when not in use.

• Additional and specific tasks, not identified above, will be implemented as outlined in the plan written during Phase 1 of the project.

• All work will be conducted in a manner that is consistent with and meets the SOI

Standards.

The Contractor(s) will accomplish the following on the Beef Wheel at the P Ranch:

• Implement the outline and plan written during Phase 1 of the project for the Beef Wheel, in general, this may include:

o Replacement and/or repair of the two (2) posts holding the beef wheel upright (using the trees cut during Phase 1);

o Repairing and/or replacement of rotten/broken boards on the beef wheel;

o Perform necessary repairs to the remainder of the beef wheel, as identified in the plan; and o Ensure that the beef wheel is properly supported, functioning, and raised to its original standing position.

• Additional and specific tasks, not identified above, will be implemented as outlined in the plan written during Phase 1 of the project.

• All work will be conducted in a manner that is consistent with and meets the SOI

Standards.

The Contractor(s) will accomplish the following on the Barn at the Sodhouse Ranch:

• Implement the plan written during Phase 1 of the project for the northwest door on the Sodhouse Barn, in general, this may include:

o Replacing rotten cut lumber boards on the northwest door;

o Repairing and/or replacing the original hardware (if needed) on the northwest door (without impacting the hardware’s historic integrity);

o If needed, install additional (modern) hardware on the interior side of the door (if it is determined that the original hardware cannot adequately support the weight of the door);

o Reinstall the northwest door to the doorframe.

• Implement the plan written during Phase 1 of the project for the Sodhouse Barn, in general, this may include:

o Performing minor repairs to additional doors;

o Closing and securing all doors not identified for public access; and o Closing and securing all door(s) identified for public access, if needed add a latch to keep the door closed when not in use.

• Additional and specific tasks, not identified above, will be implemented as outlined in the plan written during Phase 1 of the project.

• All work will be conducted in a manner that is consistent with and meets the SOI

Standards.

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3. Special Qualifications In order for the contractor(s) to qualify, they must have a demonstrated track record of completing carpentry/building projects on historic properties and possess knowledge of nineteenth century construction methods and techniques. The contractor must also possess skills and experience with wood working that includes replicating historic building elements and be skilled at fabricating or modifying metal hardware. The contractor(s) must also be equipped with the ability to work carefully to disassemble the Beef Wheel and reassemble it, in order to return it to an accurate appearance and function. These qualifications will be evaluated through the submission of Past Experience and Past Performance information as detailed in the solicitation.

4. Contract Schedule Begin work after award of contract and complete work within 6 months of beginning work. It is anticipated that the project will occur in two phases. Phase 1 will require 2-3 days to visit the properties, meet with FWS CR staff, and develop a plan and materials list. Phase 2 will occur once the materials are assembled and within an approximate work period of 3-5 weeks.

Travel to the project is one of the major factors at this remote location and work will be coordinated among the FWS staff and contractor to be as efficient as possible. This may require the contractor to be fairly flexible with the work schedule. Refuge housing may be available to the contractor.

5. Payment Schedule Payment for the work will be in accordance with procedures in FAR Part 12 and as detailed in the clauses included with this solicitation. It is anticipated that Phase 1 will be submitted on one invoice and that Phase 2 will be submitted on a subsequent invoice(s).

6. Special Considerations Contractor will work with FWS staff to complete this project in the most efficient manner. It is estimated that the project will require about six weeks. Travel and per diem costs should be included in this quotation. Burns, Oregon is approximately 62 miles north of the P Ranch and 34 miles north of the Sodhouse Ranch; and is the closest town for purchasing gas and supplies for the project. However, for the P Ranch some amenities can be found 2 miles from the project area in the town of Frenchglen, Oregon; amenities include a small hotel and mercantile/gas station. The Sodhouse Ranch is located within 3 miles of the Malheur NWR Headquarters area.

Larger towns can be found approximately 154-230 miles from the project areas, these include:

Bend, OR (185 miles northwest of P Ranch and 154 miles northwest of Sodhouse Ranch);

Winnemucca, NV (175 miles southeast of P Ranch and 202 miles southeast of Sodhouse Ranch);

and Boise, ID (230 miles northeast of P Ranch and 200 miles northeast of Sodhouse Ranch).

The contractor(s) will provide all tools and equipment to complete the work. The project may contain some environmental hazards; such as bird and rodent nests and mosquitos.

The FWS will work with the contractor(s) to purchase materials. The FWS may provide heavy equipment and an operator, if the equipment is already owned by Malheur NWR, such as an auger for digging postholes. Water and power are available about ¼ of a mile southwest of the P Ranch project area and onsite at the Sodhouse Ranch project area.

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7. Contacts Jeff Mackay Deputy Project Leader Malheur National Wildlife Refuge 36391 Sodhouse Lane Princeton, OR 97721

(541) 493-4222 jeff_mackay@fws.gov

Karla Mingus Zone Archeologist (Southern Idaho and Eastern Oregon) US Fish and Wildlife Service, Region 1 Cultural Resource Team 1387 S Vinnel Way, Suite 368 Boise, ID 83709

(208) 378-5289 karla_mingus@fws.gov

Figure 1. South and East sides of the P Ranch Long Barn (2005) mailto:jeff_mackay@fws.gov mailto:karla_mingus@fws.gov

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Figure 2. P Ranch Beef Wheel looking Northwest (2008)

Figure 3. Sodhouse Ranch Barn looking Southwest (circa 1999)

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Figure 4. South and East sides of the P Ranch Long Barn circa 1979 (from the National Register

Nomination Form for the P Ranch)

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Figure 5. P Ranch Beef Wheel looking northeast circa 1967 (from Steen’s Mountain: in

Oregon’s High Desert Country by E.R. Jackman and John Scharff, 1967: p. 38)

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Figure 6. North and East sides of the Sodhouse Barn circa 1979 (from the National Register

Nomination Form for the Sodhouse Ranch)

Figure 7. P Ranch Long Barn South side showing broken door, looking North (2017)

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Figure 8. P Ranch Long Barn south side showing broken door, looking North (2017)

Figure 9. P Ranch Long Barn broken south central door, looking West (2017)

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Figure 10. Collapsed P Ranch Beef Wheel, looking North (2017)

Figure 11. P Ranch Beef Wheel in the foreground with Hay Derrick and fence in the background, looking West (2017)

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Figure 12. Broken Post on P Ranch Beef Wheel, looking West (2017)

Figure 13. P Ranch Beef Wheel on the ground showing broken boards (2017)

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Figure 14. P Ranch Beef Wheel on the ground (2017)

Figure 15. P Ranch Beef Wheel on the ground (2017)

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Figure 16. P Ranch Beef Wheel close-up of square beam and the groove for the U-join (2017)

Figure 17. P Ranch Beef Wheel close-up of square beam and the groove with the U-join (2017)

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Figure 18. P Ranch Beef Wheel showing the Beef Wheel post leaning on a standing fence post in foreground, looking South (2017)

Figure 19. P Ranch Beef Wheel showing the Beef Wheel post leaning on a standing fence post in foreground, looking Southeast (2017)

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Figure 20. P Ranch Beef Wheel, looking Northeast (2017)

Figure 21. P Ranch Beef Wheel, looking Northeast (2017)

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Figure 22. P Ranch Beef Wheel showing detail of cattle hooks and cable attached to the beam

(2017)

Figure 23. P Ranch Beef Wheel showing detail of cattle hooks (2017)

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Figure 24. Sodhouse Ranch Barn showing broken northwest door (2017)

Figure 25. Close-up of broken hinge on the bottom frame of the doorway for the northwest door on the Sodhouse Barn (2017)

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Figure 26. Close-up of hinge on the top frame of the doorway for the northwest door on the

Sodhouse Barn (2017)

Figure 27. Close-up of hinge on the middle of the frame of the doorway for the northwest door on the Sodhouse Barn (2017)

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Figure 28. Close-up of the top hinge on the northwest door of the Sodhouse Barn (2017)