B08_140E0124Q0072_Subsea_Infrastructure_Decommissioning_Study.pdf

140E0124Q0072

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

1 44

45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

BSEE-Sterling ACQ Ops Branch Multiple

703 787-1007Michelle Potter

1700 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Bureau of Ocean Energy Management (BOEM), anticipates awarding a hybrid Purchase Order for the subsea infrastructure decommissioning study in accordance with FAR 13.5 procedures. The study seeks to improve BSEE's management of pipeline subsea infrastructure by assessing the potential environmental impacts from pipelines and pipeline subsea infrastructure (including those decommissioned in-place [DIP]) on the coastal and marine waters, and the associated ecosystems and sensitive habitat/species of the Gulf of Mexico

(GOM) OCS.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

Subsea Pipeline Infrastructure Decommission Study

RFQ 140E0124Q0072

SYNOPSIS:

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE

THAT WILL BE ISSUED. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is a Request for Quote (RFQ). This RFQ is an Unrestricted Competitive Solicitation. The solicitation and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2024-03 effective 02/23/2024.

The U.S. Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) has a requirement for a project titled, “Subsea Pipeline Infrastructure Decommission Study.” The estimated period of performance for this requirement is twenty-four (24) months from date of award with an option that could extend the period of performance to a total of thirty-six (36) months.

The purpose of this combined synopsis/solicitation is to solicit quotes as described in the attached solicitation. The Government anticipates a Hybrid type award as a result of this solicitation. This procurement is being conducted in accordance with FAR Part 13.5, "Simplified Procedures for Certain Commercial Items." The North American Industrial Classification Systems (NAICS) code is 541620, Environmental Consulting Services, with a small business size standard of $19 million. This solicitation is being issued on an unrestricted basis.

All potential offerors must be registered in the System for Award Management (SAM) (www.sam.gov) at the time an offeror of quotation is submitted.

The point of contact for this procurement is Michelle Potter, Contracting Officer, BSEE, Acquisition Operations Branch, 45600 Woodland Rd., Sterling, VA 20166. Responses to this solicitation must be submitted electronically via email to michelle.potter@bsee.gov no later than the closing date and time referenced in the solicitation. All email correspondence must reference “Solicitation No. RFQ 140E0124Q0072.”

SECTION 1

PRICING

1.0 GENERAL

This acquisition is being conducted in accordance with FAR Part 13.5 – Simplified Acquisition Procedures for Certain Commercial Items and FAR Part 12 – Commercial Items. This acquisition uses the combined synopsis and solicitation procedures of FAR Subpart 12.6. Under this Request for Quote (RFQ), the United States Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) on behalf of Bureau of Ocean Energy Management (BOEM), anticipates awarding a hybrid Purchase Order as detailed in the Statement of Work (SOW). The North American Industry Classification System (NAICS) code for this acquisition is 541620, Environmental Consulting Services.

1.1 ANTICIPATED AWARD TYPE

The Government anticipates an award of a Hybrid priced type purchase order.

1.2 LINE ITEM PRICING

The specific details and descriptions of the Line Items are described below. The offeror shall provide fill-in information as part of the quote.

ITEM # DESCRIPTION QTY UNIT TOTAL PRICE

00010 Subsea Pipelines and Pipeline Infrastructure 1 JB $ ______ TBD Decommissioning Study (FFP)

00020 Travel (Reimbursable) 1 EA $ (NTE) TBD

00030 Provide Support for Peer Review of 1 JB $ (NTE) TBD Deliverables (Optional T&M CLIN)

TOTAL AMOUNT: $ (NTE) TBD

1.3 CLIN STRUCTURE

1.3.1 CLIN 00010 is a firm fixed price CLIN. The Contractor shall provide all labor and supplies necessary to complete the requirements of Section 2.0 Statement of Work.

1.3.2 CLIN 00020 is a reimbursable CLIN priced in a Not-to-Exceed amount. This CLIN is for long distance travel incurred in completion of this order. Advance written approval must be obtained from the Contracting Officer’s Representative (COR) prior to incurring any costs for travel. The Not-to-Exceed (NTE) amount of the long-distance travel line item, if exceeded by the Contractor, is at the Contractor’s own risk and expense. Travel will be reimbursed in accordance with Federal Acquisition Regulation (FAR) Clause 31.205-46.

1.3.3 CLIN 00030 is an optional time and materials price CLIN. The Contractor shall provide all labor and supplies necessary to complete the requirements of Section 2.0 Statement of Work.

1.4 PARTIAL DELIVERY PAYMENT SCHEDULE

In its quotation, the Contractor may request partial payments based upon delivery and acceptance of tasks performed in accordance with CLIN 00010 and agreed to by the Government, in accordance with FAR Clause 52.232-1. The payment arrangement should be based upon partial deliverables whereby payments are made for distinct portions of the work completed by the Contractor and accepted by the Government. Upon completion of each deliverable and acceptance by the Government, the contractor may submit an invoice to BSEE in the amount identified in the table below. The Contractor shall submit invoices via Internet Payment Platform (IPP) in accordance with instructions provided in Section 3.12.

Payment No.

Deliverable / Milestone Payment Amount

1 ** [ex: Kick off meeting and approval of Project Management Plan] $TBD*

2 ** [ex: Present preliminary design and layout of calculator tool] $TBD*

Total Order Amount $TBD*

[** = Offeror shall propose partial delivery milestones and payment amount in the price quote if interested in receiving partial delivery payments.]

1.5 AUTHORIZED BILLING RATES

The following table contains the authorized supplies and services that may be billed under the task order CLIN 00030 if exercised.

Labor Category or Supply Category* Unit of Measure

Base Period Unit Prices

Senior Project Manager Hour $TBD*

Material EA $TBD*

Section 2.0 Statement of Work

Subsea Pipelines and Pipeline Infrastructure Decommissioning

2.0 Introduction

The Bureau of Safety and Environmental Enforcement (BSEE), an agency of the U.S. Department of the Interior (DOI), is charged with promoting safety, protecting the environment, and conserving resources offshore through vigorous regulatory oversight and enforcement of offshore facilities engaged in oil and gas exploration, development, and production operations on the Outer Continental Shelf (OCS). Among other responsibilities, BSEE enforces regulations for decommissioning pipelines and pipeline-related subsea infrastructure on the OCS seabed, and regulations for decommissioning wells, platforms, and other facilities. (See 30 CFR part 250, subpart Q, §§ 250.1700—250.1754.)

Decommissioning generally includes dismantling and removing infrastructure and returning the ocean and seafloor to acceptable, pre-lease or pre-ROW (right-of-way) grant corridor conditions. The Outer Continental Shelf Lands Act (OCSLA) and BSEE regulations establish decommissioning obligations to which a lessee or designated operator must commit to when they sign an offshore lease or to which a pipeline ROW holder must commit to when issued a pipeline ROW grant under OCSLA. This includes the requirement to apply for and obtain approval for subsequent decommissioning and removal of subsea infrastructure. These requirements are designed to minimize the environmental and safety risks inherent in leaving abandoned pipeline subsea infrastructure on the seafloor and to reduce the potential for obstructions or conflicts with other uses of the Federal OCS (i.e., commercial fishing/aquaculture, military activities, transportation industry, other oil and gas/renewable energy operations, etc.).

2.1 Objective

The study seeks to improve BSEE’s management of pipeline subsea infrastructure by assessing the potential environmental impacts from pipelines and pipeline subsea infrastructure (including those decommissioned in-place [DIP]) on the coastal and marine waters, and the associated ecosystems and sensitive habitat/species of the Gulf of Mexico (GOM) OCS.

The current BSEE regulations (30 CFR 250.1751) allows for decommissioning a pipeline in place with the approval of the Regional Supervisor. The study will focus on the contamination risk from residual potentially-hazardous materials within pipelines and associated equipment (i.e., scale, paraffin, chemicals, normally-occurring radioactive material [NORM], etc.), after decommissioning requirements and/or seawater flushing is complete, as per the current regulations in 30 CFR 250 Subpart Q. This study will allow BSEE to better understand the environmental impacts of decommissioning a pipeline in place and provide the information to allow the Regional Supervisor’s to make more informed decisions about when to approve the applications for decommissioning a pipeline in place.

The research report, findings, and conclusions will be made public after the project is completed to assist with direct and cumulative impact analyses prepared under the National Environmental Policy Act (NEPA), which support BSEE’s pipeline permitting program.

2.2 Research Questions

1. What are the environmental impacts of decommissioning pipelines in place?

2. What is the composition and toxicity of a pipeline flushed and decommissioned in place compared to a pipeline that was removed and cleaned onshore?

3. What are the current decontamination best practices for pipeline decommissioning in place?

2.3 Relevance and Importance of the Research

This study will help BSEE address concerns on pipelines decommissioning identified in a 2021 GAO Audit Report Offshore Oil and Gas: Updated Regulations Needed to Improve Pipeline Oversight and Decommissioning | U.S. GAO and reconfirmed in GAO report on BSEE Decommissioning GAO-24- 106229, OFFSHORE OIL AND GAS: Interior Needs to Improve Decommissioning Enforcement and Mitigate Related Risks. The GAO reports point to BSEE’s lack of understanding of the environmental impacts of DIP. The results of this study will be used to provide more insight into the environmental impacts of DIP and help BSEE conduct their reviews of abandonment-in-place requests under 30 CFR

250.1751. The findings and conclusions of this research will be considered influential as it may impact BSEE’s implementation of a current regulation, but does not rise to the level of novel, controversial, or precedent-setting. Since it is influential the final report will be peer reviewed to maintain scientific integrity. The findings of the peer review will be posted along with the final report after it is completed to maintain transparency. The contents of the research report will not be proprietary.

2.2 Tasks:

The contractor shall perform the following tasks:

2.2.1 Task 1: Develop a Project Management Plan

i. The Contractor shall prepare a draft Project Management Plan (PMP) for submittal no later than three (3) days prior to the Post-Award Meeting.

o The Contractor will describe all project responsibilities, any proposed subcontracting arrangements, communication and coordination, record keeping, and scheduling of all tasks, subtasks, meetings, and deliverables. The Contractor shall discuss its procedures for managing the project, criteria for assuring quality and acceptability of the deliverables, and details regarding the schedule and coordination of this project. A project timeline in the form of a gantt chart shall be provided to show the plan for research execution. The Contractor shall also discuss plans for ensuring successful completion of individual tasks on time, on budget, and of the highest quality.

o The plan shall include a Risk Management Plan which describes the range of factors and challenges proposed by the Contractor believed to influence completion of the study, including the Contractors approach for overcoming those factors.

o The PMP should outline the tests that will be conducted to meet the specifications of the tasks below. BSEE is relying on the contractor to propose the research design and methods.

o The Contractor’s Project Manager (PM) shall have sufficient authority to serve as the point of contact with BSEE and to provide leadership to the project team. The PM shall coordinate the execution of all tasks in the project and will be responsible for all deliverables, budget control and quality assurance for all products, compliance, and adherence with the schedule of the purchase order, in addition to ensuring that all personnel work cooperatively to achieve the goals of the requirement. This project requires multiple interactions with BSEE to ensure that these research efforts will best meet BOEM’s needs.

o The Contractor shall include Quality Assurance/Quality Control (QA/QC) procedures as part of the Project Management Plan.

2.2.2 Task 2: Literature Review

i. The literature review should be an Information Search and Synthesis (ISS) on:

a. Current understanding of decommissioning in place; including environmental impacts, toxicity levels expected of a pipeline flushed and decommissioned in place compared to a pipeline that was removed and cleaned onshore, and current decontamination best practices,

b. The contaminants, materials, and the concentrations that are considered harmful to the environment,

c. In-situ, onshore and/or offshore pipeline decanting, contaminant-removal, and equipment decontamination techniques and how that correlates to decommissioned in place pipeline data,

d. And International standards to help define environmental standards for pipeline removal and abandonment; including mitigation measures to reduce/negate impacts.

ii. The review should look at U.S. and international standards and regulations, industry and academic projects, as well as any other information available as of the year 2024.

iii. The review should provide a consensus from all material reviewed of the best practices for pipeline decanting, contaminant-removal, and equipment decontamination techniques that BSEE can use in review of Decommissioning in Place (DIP) proposals.

iv. The information from this Literature Review is crucial for the determination and establishment of optimal management practices applicable to forthcoming DIP proposals.

Furthermore, it will be included as part of the associated NEPA review with the explicit purpose of identifying potential mitigation strategies for incorporation into the development and implementation processes. This review shall be included in the final report.

2.2.3 Task 3: Develop a Sample Collection Plan and Associated Collection Kits

i. Develop a scientifically defensible plan and associated protocol for collecting representative sampling materials, fluids, and water from the vicinity of the inside of a minimum of ten (10) decommissioned pipelines and five (5) decommissioned pipeline infrastructure components (e.g., Pipeline End Manifolds and Terminations [PLEMs/PLETs], valves, and other connections). The sampling plan, associated protocol, and outlined procedures should consider material collection from the following:

o An offshore vessel, upon completion of a pipeline/pipeline infrastructure decommissioning and removal.

The offshore sampling will only take place once the pipeline(s) and/or component(s) are brought to the surface, secured, and accessible.

BSEE will assist with collection of samples by qualified BSEE personnel (after training) and/or contractor access to the vessel for already scheduled pipeline decommissioning for the sampling to take place.

o An onshore equipment, scrapping, and/or recycling yard.

The yards considered for onshore sampling are located along the Gulf coasts of

Louisiana and Texas in industrial areas that support offshore operations (i.e., Venice, New Orleans, Houma, Morgan City, New Iberia, and Cameron, Louisiana and in Galveston, Houston, Corpus Christi, and Brownsville, Texas).

BSEE will assist with yard identification for the sampling and/or manage the material collection in coordination with the awarded contractor. The onshore sampling must comply with the applicable regulations and only consider components yet to receive steam, mechanical, or solvent treatments to ensure that the encrusting or remnant contaminants remain for sampling and testing.

ii. The sampling plan, associated protocol, and outlined procedures must also consider the following components:

o Sample bottle or container type and pre-collection preparation;

o Sample collection equipment (i.e., surface swabs, scrapers, sludge samplers, pipettes, bailers, Coliwasa units, etc.);

o Sample collection techniques for the various materials and equipment;

o Sample storage, preservation, and transportation procedures;

o Sample labeling and chain-of-custody procedures;

o Equipment cleaning and reuse methodologies (if applicable), and o Sampling safety considerations.

iii. Assemble a minimum of 20 Collection Kits pending BSEE approval of the selected sampling plan. After approval, ship the kits to the following address for secure storage and quick access until use by qualified BSEE personnel to collect samples:

Bureau of Safety and Environmental Enforcement Attention: Office of Environmental Compliance 1201 Elmwood Park Blvd New Orleans, LA 70123

iv. Coordinate with BSEE on the timing of upcoming decommissioning and removal operations to allow for logistic coordination and travel to the Gulf of Mexico (GOM) region to conduct the sampling, as outlined in Section 2.2.2. i. A. and B. above.

v. To allow for increased targets-of-opportunity, the awarded contractor is also required to provide virtual training on the collection process and procedures, support sampling by qualified BSEE personnel using the available Collection Kit(s), and facilitate the transfer of the BSEE-collected sample(s) to the identified laboratory (See Task 3). This will allow qualified BSEE personnel to take the samples reducing response time and ensuring proper sampling for the testing.

vi. The Sample Collection Plan shall include a laboratory testing program that uses the information from the Task 2: Literature Review to determine the tests to determine the associated contaminants/levels that have the potential to impact the OCS water quality and resources. The testing program should include, at the minimum, the necessary tests to determine composition and toxicity of the samples.

2.2.4 Task 4: Analysis of Materials Collected from Task 3

i. Conduct the necessary laboratory analyses to assess the approximate composition and toxicity levels of the materials collected during the field sampling efforts. It is the Contractor’s responsibility to ensure that the testing is carried out in such a manner acceptable to the US Environmental Protection Agency (USEPA) laboratory standards or the US Coast Guard (USCG) laboratory standards. The laboratory must be in compliance with the USEPA Good Laboratory Practice Standards (GLPS) and the USCG Recognized Laboratory.

ii. Determine the potential environmental impacts to OCS marine and coastal waters, organisms, and their respective habitat from the subject material and water samples collected during the field sampling.

iii. Provide a comprehensive assessment of the collected material during the field sampling, taking into consideration both its composition and environmental implications.

2.2.5 Travel (CLIN 00020)

Travel will be necessary to complete the Onshore and Offshore collection of samples.

This may require:

Two trips, one to South Louisiana/Texas for the onshore samples and one to a port along the Gulf of Mexico to collect the offshore samples.

2.2.6 Task 5 (CLIN 00030 - BSEE OPTION): Provide Support for Peer Review of Deliverables

i. The contractor shall provide support to BSEE by addressing inquiries from BSEE during the peer review process, actively participating in the close-out meeting, and revising the final report into a revised research product. The contractor's responsiveness and engagement play a crucial role in facilitating a smooth and effective peer review experience.

ii. Peer Review Process BSEE requests up to 15 hours of ad hoc support to:

a. Address any questions that arise promptly during the peer review process.

b. Provide clarity and additional information as necessary.

c. Ensure a thorough understanding of the research and address concerns raised by peer reviewers.

d. The aim of this task is to ensure the continuous availability of the contractor to provide support to BSEE during the peer review process.

e.

iii. Peer Review Close-Out Meeting Participation:

Close-out meeting is estimated to be 2 hours, the contractor will:

a. Actively engage in discussions during the close-out meeting with peer reviewers.

b. Share insights and contributions relevant to the peer review process outcomes, if asked.

2.3 Meetings

At a minimum, a kick-off meeting and a close-out meeting will be held. Periodic update meetings may be requested by BSEE.

All presentations should be checked for compliance with 508 Compliance for Accessibility. (For further information see section 2.7)

2.3.1 Kick-Off Meeting: A presentation, agenda, and draft project management plan will be emailed to the Contracting Officer (CO) and Contracting Officer Representative (COR) three days prior to the meeting. The kick-off meeting will be coordinated, scheduled, and recorded by the BSEE COR.

The draft Project Management Plan shall show milestones and detail a scheduled time frame for completion. A risk management plan with mitigation steps shall be included in the draft Project Management Plan. The draft Project Management Plan shall be presented and discussed during the kick-off meeting. BSEE will provide any written comments within 7 days of the kickoff meeting.

The Contractor shall provide meeting minutes and final Project Management Plan no later than 14 days post meeting.

2.3.2 Periodic Update Meetings:

Upon request by BSEE, the contractor shall schedule and host via teleconference Periodic Update Meetings at a time agreed to by the contractor and the COR. Upon request, the contractor shall provide a summary of the discussions to the COR no later than three (3) days following the meeting.

The Periodic Update Meetings are held for Specific purposes, i.e., Issue mitigation, Management update, or other project-related topics.

2.3.3 Close-out Meeting: A close-out meeting shall be scheduled at least 30 days in advance of the actual meeting date to ensure availability of required BSEE participants. The close-out meeting will be coordinated, scheduled, and recorded by the BSEE COR. A presentation and agenda will be emailed to the Contracting Officer (CO) and Contracting Officer Representative (COR) seven days (5 business days) prior to the meeting.

The presentation should, at a minimum, include an introduction of the topic (background information, research questions/objectives), description of tasks, methods/process used, analysis, results, findings, discussion, and recommendations.

The Contractor shall provide meeting minutes no later than 7 days post meeting.

2.4 BSEE Supplied Data

No data will be supplied by BSEE to avoid driving the research in a direction that could be perceived as pre-decisional.

2.5 Deliverables

All deliverables must indicate a date of publication and contain a unique Digital Object Identifier (DOI). A unique digital persistent identifier (ORCID) is required for all authors.

All information (data, reports, presentations, etc.) provided to BSEE should comply with 508 Compliance for Accessibility. (For further information see section 2.9)

All of the raw data collected by the contractor should be shared with BSEE as a deliverable (Excel and PDF) and must comply with 508 Compliance for Accessibility.

Final deliverables will be made publicly accessible on the BSEE website.

2.5.1 Sample Collection Plan: Prior to assembling the requisite Collection Kits or any sampling operations, in collaboration with the BSEE COR, the Contractor shall develop and submit to the BSEE COR a Sample Collection Plan detailing protocols to support the successful execution of Tasks 2 and 3. The format will be agreed upon by the PM and the BSEE COR.

2.5.2 Collection Kit Delivery/Training: After approval of the Sample Collection Plan, the Contractor will assemble the requisite Collection Kits and ship them to the address outlined in Tasks

3. The Contractor will provide virtual training on the collection process and procedures to qualified BSEE personnel for using the Collection Kits.

2.5.3 Monthly Progress Reports: Monthly progress reports will be emailed to the Contracting Officer and COR in a Microsoft Word document.

These reports shall be in sufficient detail to describe all work accomplished and results achieved during the month and shall include a brief discussion of the planned actions for the succeeding month.

These reports shall discuss challenges (i.e., unanticipated project completion impediments, recommended remedies, and effect on the projected completion date and final product) that were encountered and their mitigation (if any), as well as recommendations for improving the project or its deliverables. These reports will also include an updated copy of the gantt chart showing where activities are tracking against the plan.

2.5.4 Draft Final Report:

The Contractor shall provide a draft final report and technical summary of all results and findings for all tasks. Draft report may be provided via email. BSEE shall be provided with up to 30 days to review and comment on draft deliverables.

The Draft may have multiple reviews and edits. Upon resolving the review comments, the contractor staff shall incorporate the suggested changes, corrections, and additions into the final copy of the report.

The Draft Report should include at a minimum:

An abstract Introduction, including the topic, background/literature review, research questions, and objectives The description of the tasks applicable to the report.

Methods section describing the procedures, data collection, and analysis used to address the tasks.

The results, findings, discussion, and recommendations.

2.5.5 Final Report:

The Final Report may have multiple reviews and edits. Before submitting the Final Report copy to BSEE, the contractor staff shall have a technical editor edit the Final Report.

The Final Report deliverable shall be provided via email in digital formats (e.g., .docx, .xlsx) compatible with MS 365 and Adobe (.pdf) format.

The Final Report deliverable must comply with Section 508 of the Rehabilitation Act requirements per the contract Clause(s), and a report of 508 compliance must be delivered along with the final report.

Upon delivery to BSEE the final report will be the property of BSEE. BSEE has the right to modify the report, including to account for any input resulting from peer review of the research data, methodology, or conclusions, so long as the content of the research in the final report is fairly presented.

2.5.6 Revised Research Report (Option):

The Revised Research Report will consolidate peer review feedback into the research report for the purposes of generating a single Final Research Product. The revised research product should contain a summary of the peer review process and findings. The revised research product shall not respond to peer reviewer feedback. This ensures that the final document reflects a high standard of quality and meets the expectations set forth during the peer review process.

The Revised Research Report should be completed within 30 days of BSEE providing the final Peer Review report. This would be at the end of the one-year option period for assisting BSEE with the Peer Review.

2.6. Schedule of Meetings and Deliverables (Not in order)

Deliverable Distribution Due Date

Kick Off Meeting Presentation, Agenda, Draft Project Management Plan

(PMP)

Deliverable 2.3.1

CO/COR - one (1) via email

Meeting held within two week post award.

Presentation, agenda, and Draft PMP provided to BSEE 3 days prior to meeting.

Sample Collection Plan

Deliverable 2.4.1

CO/COR- one (1) via email To be discussed at the Kickoff meeting and outlined in the PMP.

Collection Kit Delivery/Training

Deliverable 2.4.2

Receipt by BSEE GOM Region TBD

Kick Off Meeting Minutes and Final PMP including Risk Management Plan

Deliverable 2.3.1

CO/COR - one (1) via email

14 calendar days after Kick Off Meeting.

Monthly Progress Reports

Deliverable 2.3.2

CO/COR - one (1) email

Monthly Progress Reports shall be submitted via email by close of business (COB) on the 7th of the month to assist BSEE in reporting to senior staff.

Periodic Meeting Updates and Meeting Minutes As scheduled with COR and Contractor

Deliverable 2.3.2

CO/COR - one (1) email Meeting minutes will be sent within seven

(7) days post meeting.

Draft Report

Deliverable 2.5.4

CO/COR- one (1) email

No later than twenty-two (22) months after the effective date of this project.

Final Report

Deliverable 2.5.5

CO/COR - one (1) email

No later than one (1) month after receiving draft report comments from BSEE.

Close-out Meeting

Deliverable 2.3.3

CO/COR/SME TBD

Revised Research Report

Deliverable 2.5.6

CO/COR – one (1) email No later than one (1) month after receipt of Peer Review final report.

2.7 Address for Deliverables

Contracting Officer (CO) Contracting Officer’s Representative (COR)

Michelle Potter

US Department of the Interior Bureau of Safety and Environmental Enforcement Acquisitions Operations Branch

45600 Woodland Road, MS: VAE-AMD Sterling, VA 20166

Email: michelle.potter@bsee.gov Phone #: 703-787-1007

TBD at Award

BSEE Subject Matter Experts (SMEs): TBD at award

Contract Inspector (CI):

TBD at Award

2.8 GENERAL ACCEPTANCE CRITERIA

General quality measures, as set forth below, will be applied to each work product received from the Contractor under this statement of work.

Accuracy - Work products will be accurate in presentation, technical content, and adherence to accepted elements of style.

Clarity - Work products will be clear and concise. Any/all diagrams will be easy to understand and be relevant to the supporting narrative.

Consistency to Requirements - All work products must satisfy the requirements of this statement of work.

File Editing - All text and diagrammatic files will be editable by the Government.

Timeliness - Work products will be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the Government.

2.9 SCIENTIFIC INTEGRITY

Scientific integrity is vital to Department of the Interior (DOI) activities under which scientific research, data, summaries, syntheses, interpretations, presentations, and/or publications are developed and used.

Failure to uphold the highest degree of scientific integrity will result not only in potentially flawed scientific results, interpretations, and applications but will damage DOI’s reputation and ability to uphold the public’s trust. All work performed must comply with the DOI Scientific Integrity Policy posted to http://www.doi.gov or its equivalent as provided by their organization or State law.

2.10 SECTION 508 OF THE REHABILITATION ACT

Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. A deliverable such as electronic reports (ex:

PDF files) to be placed on the web (either on the agency's web server of the company's), video footage, or other electronic data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that PDF files need to be formatted so that they are "readable" by assistive technology devices such as screen readers. Video footage must be closed captioned.

CD-ROMs which contain HTML, PDF, or word processor files must be accessible.

For further information and inquiries about 508 Compliance, see below:

508 Compliance Coordinator: BOEM/BSEE: Robert Garcia, 703-787-1067 DOI website on 508 Compliance: Section 508 | US Department of the Interior (doi.gov) GSA website- guidance for federal agencies: Manage an IT Accessibility/508 Program |

Section508.gov Manage an IT Accessibility/508 Program - Section508.gov Information about the Section508.gov website, GSA's Government-wide IT Accessibility Team, and guidance to Federal agencies on accessible information and communication technology (ICT) is located on the following website below: www.section508.gov

2.11 CORRESPONDENCE

All correspondence pertaining to this Purchase order, prepared by the Contractor, shall have a courtesy copy (with attachments) sent to the COR and CO. Correspondence pertaining to this Purchase order, received by the Contractor (excluding correspondence to and from the BSEE shall be copied and sent to the COR and CO. All correspondence shall be clearly marked with the Purchase order number on the first page and/or in the subject line.

SECTION 3

TERMS AND CONDITIONS

3.1 PURCHASE ORDER TERMS AND CONDITIONS

A Hybrid Price Purchase Order shall be issued under the authority of the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE) for the effort identified in Section 2, Statement of Work.

3.2 PERIOD OF PERFORMANCE

The Period of Performance for this order shall be twenty-four (24) months from date of award. Option will be exercised within 24 months after award. If the option is exercised the total period of performance will be 36 months.

3.3 PLACE OF PERFORMANCE

The primary place of performance shall be the Contractor’s office with travel to offshore sites and onshore equipment, scrapping, and recycling yards.

3.4 ADMINISTRATIVE POINTS OF CONTACT

3.4.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

U.S. Department of the Interior Bureau of Safety and Environmental Enforcement

Michelle Potter 45600 Woodland Road. Sterling, VA 20166 Phone Number: 703-787-1007 Email: michelle.potter@bsee.gov

3.4.2 Contracting Officer’s Representative:

The Contracting Officer’s Representative (COR) for this effort is as follows:

[To be inserted at time of award.]

3.5 DIAR 1452.201-70 – AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the CO or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the CO in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the CO's response issued under paragraph (e) of this clause.

(e) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the CO and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the CO or the COR acting within his or her appointment, shall be at the Contractor's risk.

3.6 KEY PERSONNEL

The following individual(s) is/are considered to be essential to the work being performed under this purchase order:

Name Position [To be completed at time of award based upon Key Personnel proposed by Offeror.]

3.6.1 SUBSTITUTION OF KEY PERSONNEL

(a) The contractor agrees to assign those persons identified above and who are necessary to fulfill the requirements of the contract as key personnel. No substitutions shall be made except in accordance with this clause.

(b) Personnel considered essential (“key personnel”) to the work performed under the contract shall be mutually agreed upon by the contractor and the Government and will be specified in the contract. During the first 90 calendar days of the contract, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. Prior to removing, replacing, or diverting any of the specified individuals, the contractor shall promptly notify the Contracting Officer (CO) and COR.

(c) All proposed substitutions shall be submitted to the CO for approval at least 15 calendar days in advance of the proposed effective date (unless substitution is necessitated by sudden illness, death, or termination of employment in which case notice shall be within five (5) calendar days of the effective date) and must provide the information as stated herein.

(d) All requests for substitutions shall be in writing unless otherwise agreed to by the CO and shall include a complete resume for the proposed substitute and any other information required by the CO to permit effective evaluation of the proposed substitutions’ qualifications.

(e) Requests for substitution of “key personnel” above must also provide a detailed explanation of the circumstances necessitating it and sufficient information for the CO to evaluate the impact of the substitution on contract performance.

(f) Replacement personnel must have similar qualifications and experience as the person they are replacing.

(g) Any vacancies of Key Personnel extending beyond 30 days may result in negative CPARs rating by the Contracting Officer

3.7 NON-PERSONAL SERVICES CONTRACT

This is a non-personal services contract, as defined in FAR 37.101. The Contractor personnel rendering the services herein are not to be subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Contractor personnel shall be subject to the direction of the Contractor's Project Manager as described in the section above.

3.8 INVOICING AND PAYMENT

For CLIN 00010, invoices shall be submitted based upon delivery and acceptance of the tasks performed in accordance with Section 1.5 – Partial Delivery Payment Schedule via the Internet Payment Platform (IPP) as delineated below.

For CLIN 00020, travel invoices maybe submitted once travel is complete.

For CLIN 00030, multiple invoices may be submitted upon completion of services but no more than once a month. Invoices should base the labor on the billing rates in Sect. 1.5 and for any other costs (materials, subcontracts, etc. supporting documentation to determine reasonableness shall be provided such as actual invoice.

3.8.1 DOI-AAAP-0028, ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INVOICE PROCESSING PLATFORM (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

For CLIN 00010, a detailed invoice as an attachment to IPP submission.

For CLIN 00020, all travel receipts documenting actual costs incurred.

For CLIN 00030, a detailed invoice as an attachment to IPP submission.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

3.9 CONTRACTOR CONFLICT OF INTEREST

(a) It is the policy of the Department of the Interior to avoid contract awards which could result in or create conflicts of interest, whether actual or apparent. Such a situation could occur in the instance when the contractor or any subcontractors or teaming arrangement partners have business, financial, real property, mineral rights, or other interests, as well as professional activities that create conflicting roles which could potentially bias a contractor’s judgment or result in unfair competitive advantage to the contractor, and thus impede the government’s objective to obtain an impartial, technically sound and objective performance of this contract.

(b) Any proposal submitted in response to this request for proposals must identify any actual or potential conflict of interest described in paragraph (a) and include a Conflict of Interest Mitigation Plan if the contractor believes such persons or entities are indispensable to its proposal. The Government’s approval of any proposed Conflict of Interest Mitigation Plan shall be at the sole discretion of the Contracting Officer.

(c) Absent a written approval of a Conflict of Interest Mitigation Plan from the Contracting Officer, the Contractor, or any of its officers, representatives, employees, sub-contractors, or teaming arrangement members, shall not be involved in any situation during the performance of this contract which may result in conflicts as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination for default.

(d) The contractor shall disclose, upon discovery, any interest which may develop after contract award that may result in a conflict as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination of this award for default.

(e) The contractor shall include this clause, including this paragraph in all subcontracts and consultant agreements; however, subcontractors and consultants shall be directed to send any mitigation plan to the contractor who shall then inform the Contracting Officer.

(f) The contractor, its employees, subcontractors and teaming arrangement partners, shall not engage in any communication regarding any aspect of performance of this contract with any person or entity described in paragraph (a) above without express permission from the Contracting Officer. Failure to comply with this provision may be cause for termination of this award for default.

3.10 CONTRACTOR’S TECHNICAL QUOTATION

The Contractor’s technical quotation may be incorporated by reference into the purchase order. Any inconsistencies or in the event of a discrepancy or conflict between the terms and conditions of the purchase order and the Contractor’s quotation arise, the purchase order terms and conditions shall take precedence.

3.11 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

The following clauses are incorporated into the contract by reference:

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2021) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-19 Incorporation by Reference of Representatives and Certifications (DEC 2014) 52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment (NOV 2021) 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services

(NOV 2023)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services Alt

1 (NOV 2023)

52.217-2 Cancellation Under Multi-year Contract (OCT 1997) 52.227-14 Rights in Data- General (MAY2017) 52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts (NOV 2021) 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (DEC 2013)

3.12 FAR 52.252-6 Authorized Deviations in Clauses.

AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any [insert regulation name] (48 CFR ) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

(End of clause)

3.13 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS) (DEC 2015)

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award.