B01_SPCA_Synopsis_2.pdf

Pre-Solicitation Notice: 140D0425R0100

The Interior Business Center (IBC), Acquisition Services Directorate (AQD), in support of the Department of the Interior’s (DOI) Bureau of Indian Affairs (BIA), has a requirement for fully Contractor operated and maintained exclusive use helicopter flight services to transport personnel and/or cargo in support of Government natural resource missions. Contractor services include provision of a helicopter, personnel, fuel servicing vehicle, fuel, and all other associated equipment, as will be prescribed in this solicitation/contract. Missions will include, but are not limited to, fire suppression, fire monitoring, initial attack, prescribed fire and aerial ignition, law enforcement limited to non-threatening surveillance and reconnaissance, and other administrative and related resource activities.

The Government will direct aircraft to support its missions and objectives. During the exclusive use period and any subsequent extension, aircraft furnished shall be subject to the exclusive use and control of the Government 24 hours per day, 7 days per week. The Government has interagency and cooperative agreements with other Federal and State agencies and private landholders and may dispatch aircraft under this contract for such cooperative use. The contractor must possess Federal Aviation Administration (FAA) Part 133, 135, and 137 certificates, and all aircraft proposed must meet the following minimum specifications:

Designated Base (Contract 1): Window Rock, AZ; EU Period: 120 Days (Estimated May 01 through August 28 each calendar year)

Designated Base (Contract 2): Whiteriver, AZ; EU Period: 120 Days (Estimated May 01 through August 28 each calendar year)

Aircraft Requirements: One light helicopter (as specified in Section B).

Crew Compliment Required: Pilot-in-Command (PIC), Fuel Service Vehicle Driver(s), Relief PIC, Relief Fuel Service Vehicle Driver

Fuel Servicing Vehicle Requirement: One fuel service vehicle equipped as specified in Section B8.

Minimum Helicopter Requirements:

Seating: Five (5) insured passenger seats not including pilot, but including copilot seat in an aircraft, normally single pilot operated.

Payload: Non-jettisonable payload (HOGE) of 1,000 pounds at 25 degrees C at 7,000 feet pressure altitude using a pilot weight of 200 pounds, a 25-pound survival kit and fuel for 1.5 hours.

Powerplant: Turbine engine Airspeed: 120 knots VNE at 25° C at 7,000 feet Certification: 14 CFR Part 27 Landing Gear: Skid Type

Target Helicopter Requirements:

Performance Enhancements:

Air Speed:

BLR FastFin© or equivalent system Dual Hydraulics Crash Resistant Fuel System 130 knots VNE at 25 degrees C at 7,000 feet

The anticipated contract period of performance is a five-year ordering period from 01 March 2026 and 28 February 2031 (estimated, actual dates based upon date of award), with the possibility of up to a six-month extension. The annual exclusive use period is broken down below subject to change as permitted in the solicitation:

Window Rock, AZ: EU Period 120 Days Whiteriver, AZ: EU Period 120 Days

A Request for Information (RFI) / Sources Sought Notice was posted on sam.gov 30 July 2025, in order to determine the number and types of Indian Economic Enterprises (IEEs) and small businesses, including Indian Small Business Economic Enterprise (ISBEE), Small Disadvantaged (SDB), Section 8(a), Woman-Owned (WOSB), Economically Disadvantaged Woman Owned (EDWOSB), Historically Underutilized Business Zone (HUBZone), Veteran Owned, and Service-Disabled Veteran Owned (SDVOSB) capable of meeting the Government’s requirement. The RFI closed on 06 August 2025. Six

(6) responses were received, and the vendors were determined to be capable of meeting the requirements of the procurement.

The services required of this Request for Proposals (RFP) are being acquired under the authority of Federal Acquisition Regulations (FAR), Part 12, Acquisition of Commercial Items and FAR Part 15 Contracting by Negotiation. This solicitation will be issued under full and open competition under NAICS code 481211, Nonscheduled Chartered Passenger Air Transportation, which has a small business size standard of 1500 employees or less. The PSC Code will be V221, Transportation/Travel/Relocation. The Government will award up to two (2) contracts in accordance with the best-value determination as stated in the solicitation.

AQD intends to issue the solicitation on or after 02 December 2025. Offers are anticipated to be due on 05 January 2026 with awards being issued no later than March 2026.

AQD will consider all responsible sources that submit a timely offer that conforms to the solicitation. Any contractor interested in doing business with the Federal Government must be registered in System for Award Management (SAM) in order to be awarded a contract. SAM is a Federal Government owned and operated free website at www.SAM.gov.

Point of Contact:

Shay Roadruck Contracting Officer shay_roadruck@ibc.doi.gov mailto:shay_roadruck@ibc.doi.gov