B01_Presolicitation_Notice__AFRL_Vehicular_Maintenance_and_Repair_on_Eglin_AFB_1.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

Pre- Solicitation

Notice 28 June

Solicitation Number: 140D0424Q0694 Project Identification: Air Force Research Laboratory Vehicular Maintenance and Repair on Low- Speed Vehicles Point of Contact: Jennifer Arthur, Contracting Officer, Jennifer_Arthur@ibc.doi.gov Project Location: Eglin AFB, FL Estimated Period of Performance:

Anticipated Period of Performance Six-month Base period 15 September 2024 – 14 March 2025 Option 1: 15 March 2025 – 14 March 2026 Option 2: 15 March 2026 – 14 March 2027 Option 3: 15 March 2027 – 14 March 2028 Option 4: 15 March 2028 – 14 March 2029 Six-month ext. 15 March 2029 – 14 September 2030 North American Industry Classification System (NAICS) Code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Produce Service Code: Y1LB – Construction of Highways, Roads, Streets, Bridges and Railways.

Small Business Size Standard: $12.5M Solicitation Set-Aside: Total Small Business – Only companies that qualify as a small business under the applicable size standard will be considered.

Solicitation Issuance Date: The IBC anticipates issuing a subsequent request for proposals (RFP) in the middle part of July 2024.

Proposal Submission Deadline: Likely August 9, 2024.

Registration Requirements: Perspective offerors must have a Unique Entity ID (UEI) and an active System for Award Management (SAM) profile to included completed representations and certifications. https://sam.gov/content/home

Site Visit: No, but maps to location will be posted with the solicitation Project Description: The purpose of this requirement is for Airforce Research Laboratory (AFRL) on Eglin, AFB, FL. AFRL ground test ranges are responsible for testing of developmental technology created to support warfighters across the US DoD, including the US Department of Energy (DoE), and other government agencies. To carry out its mission, the AFRL must keep all aspects of its ground test ranges operational. This includes low speed vehicles, such as lawnmowers, zero turns, and multiple pieces of heavy equipment used on AFRL grounds in Eglin, AFB. These vehicles require periodic maintenance and impromptu repairs to support AFRL testing activities. A list of all equipment needing repair and maintenance services is located in the PWS. A draft PWS was issued with Request For Information located on SAM at https://sam.gov/opp/be49318546004157ad418d9df3814fc1/view and also attached.

Note: This is a pre-solicitation notice and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited quotes nor any other kinds of offers will be considered in response to this notice. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this notice.

Washington, DC 20240

Request for Information

Title: AFRL ORDNANCE RANGE SERVICES SUPPORT Vehicular Maintenance – John Deere Trackers, forklifts ranging Hyster, Kubota, and Toyota (list attached)

C-64 (A/B/C) & A-22, EGLIN AFB FLORIDA 32542

Issue Date: June 11, 2024

Response Due Date: June 19, 2024, 5:00 PM EST E-mail:

Correspond directly with the Contracting Officer (CO) Jennifer Arthur at Jennifer_Arthur@ibc.doi.gov Responses must be submitted via email to the CO by the date and time specified.

Issued by:

This Request for Information (RFI) is being issued by the Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD), on behalf of the US Air Force, Eglin Air Force Base.

Request for Information Purpose:

This RFI is intended to help identify sources for the services outlined in the attached draft Performance Work Statement (PWS). The possible solicitation is anticipated to be issued NAICS 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and/or 561210, Facility Support Services

Additional Information:

Response to this RFI is strictly voluntary and will not affect any firm’s ability to submit a quote if, or when, a solicitation is released. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited quotes nor any other kinds of offers will be considered in response to this RFI. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this RFI.

The Government will not be liable for or suffer any consequential damages for any improperly identified proprietary information. Proprietary information will be safeguarded in accordance with the applicable Government regulations. If you submit proprietary information, you must clearly mark “PROPRIETARY” on every sheet containing such information and segregate the proprietary information to the maximum extent practical from other portions of your response (e.g. use an attachment or exhibit).

Respondents are responsible for adequately marking proprietary information in their response. All information received in response to this RFI that is marked “PROPRIETARY” will be handled accordingly. Responses to the RFI will not be returned.

Submission Information:

Pre-solicitation Notice Attachment 1 - RFI Attachment (This attachment provided only for reference. No responses will be accepted. See: https://sam.gov/opp/ be49318546004157ad418d9df3814fc1/view mailto:Jennifer_Arthur@ibc.doi.gov

Washington, DC 20240

All potential sources with the capability to provide the requirements referenced in this RFI and in the draft PWS are invited to submit, in writing, sufficient information within the page limitation (listed in this section). This information must demonstrate the respondent’s ability to fulfill the requirements.

Questions:

The vendor community is encouraged to include any questions regarding the PWS and requirements in its response to the RFI. Vendor questions will be considered when drafting the potential solicitation.

Responses Due:

All responses will be submitted electronically via email to the CO Jennifer Arthur at Jennifer_Arthur@ibc.doi.gov. All responses must be received no later than June 17 @ 5:00 PM, Eastern Time.

Submission Format:

Submissions must be in Microsoft Word. The typed font and point for your response to this RFI must be no smaller than Times New Roman 11 point.

Submission Contents:

Your submission, at a page limit of no more than 7 pages, must contain:

• Cover Sheet (not included in the page limit)

• Section 1- General Response to Government Requirements

• Section 2- Comments to the Draft PWS

Responses to this RFI must address the following requirements:

A cover sheet which includes:

a. RFI Title;

b. Vendor Company Name;

c. Address;

d. Name of Point of Contact;

e. Email Address;

f. Phone Number;

g. Vendor Unique Entity Number;

h. Your socio-economic status under NAICS 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, or 561210, 61210, Facility Support Services

i. General Services Administration (GSA) Multiple Award Schedule (MAS) Schedule(s) held, if applicable

Section 1 – General Response to Government Requirements:

1. Demonstration of subject matter and repair of the following equipment:

Equipment Type VIN#/Serial # Model

JOHN DEERE ZERO TURN 1TC930MCCNT107451 Z930M60

Washington, DC 20240

Equipment Type VIN#/Serial # Model

JOHN DEERE EXCAVATOR 525598 690D

BOBCAT ACS711802 S-850

HYSTER FORKLIFT A177B28059K

HYSTER FORKLIFT 108G08404 E60XL

JLG LIFT 300077798 400S

TOYOTA FORKLIFT 63410 7FGU30

JD Gators M0XUVGX012798 XUV 620i

JD Gators W006X4X047209 6X4 GATOR

JD Gators 1M0560EAPKM020721 XUV560E

JD Gators 1M0HPXGSEDM110927 HPX 4X4

JD Gators 1M0HPXGSLDM110911 HPX 4X4

JD Gators 1M0560EAJKM020706 XUV560E

JD Gators 1M0560FBEGM010460 XUV560

JD Gators 1M0590FEAGM010729 590i

JD Gators W04X2XD012451 4X2 GATOR

JD Gators 1M0625GSLDM062644 XUV 625i

JD Gators M0XUVGX017411 XUV 620i

JD Gators M0XUVGX017412 XUV 620i

JD Gators 1M0625GSLDM062630 XUV 625i

JD Gators 1M0HPXGSCDM110928 HPX 4X4

JD Gators 1M0560EACKM020707 XUV 560E

JD Tractor LV5510S152664 Model 5510

JD Mower 1TC925MVPCY010053 Z925M

Kubota 30129 CPX-1140

Kubota 39723 X-1140

Kubota 30329 CVX-1140

Kubota X1100CS-A

Kubota X1100CS-A

Washington, DC 20240

Attachment 1 – Draft PWS

AF(DRAFT) PERFOMANCE WORK STATEMENT (PWS)

AFRL ORDNANCE RANGE SERVICES SUPPORT (VECHICLE MX)

C-64 (A/B/C) & A-22, EGLIN AFB FLORIDA 32542

Part I

GENERAL INFORMATION

1. BACKGROUND/INTRODUCTION: AFRL ground test ranges are responsible for testing of developmental technology created to support warfighters across DoD, including DoE and other government agencies. It is vital to keep all aspects of the ground test ranges operational. The ground test range currently has low speed vehicles, lawnmowers, zero turns, and multiple pieces of heavy equipment. They require periodic maintenance and impromptu maintenance to support testing. These pillars allow the range to effectively support all aspects of ground testing for AFRL.

1.1 Points of Contact:

Senior Contracting Officer (SCO) Name: TBD Address:

Phone:

E-mail:

AFRL/RWTOO Contracting Officer Representative (COR)

TBD

AFRL/RWTOO Alternate Contracting Officer Representatives (ACOR)

TBD

1.2 Task Order Type: Time & Material

1.3 Period of Performance: Duration of this task is for a base year, four year option years, and a 6 month extension period in accordance with FAR 52.217-8, if necessary.

• Base Period: 9/15/2024 - 12/31/2025

• Option Year One: 01/01/2025 - 12/31/2026

• Option Year Two: 01/01/2026 – 12/31/2027

• Option Year Three: 01/01/2027 – 12/31/2028

• Option Year Four: 01/01/2028 – 12/31/2029

1. Scope of Task. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, non-personal services necessary to perform Range Maintenance, including disposal of hazmat (i.e. oils, lubricants, sealants, etc.). The contractor shall make requested purchases needed to perform the periodic/impromptu maintenance of range

Washington, DC 20240 equipment. The Contractor needs a knowledge of small and large engine repairs to support the requested work. The range also requires the contractor to come onsite for maintenance to allow a rapid turnaround of repairs needed. Final approval of estimates/repairs is needed by the

COR/ACOR.

2. Vehicle/equipment maintenance requirements:

1. The Contractor shall provide periodic maintenance inspections as defined by equipment specifications, with an option to request service visits for unexpected maintenance request and preventative maintenance service support to ensure proper and serviceable operation of range equipment. The contractor shall stay in accordance with original equipment manufacturer (OEM) guidance and accepted industry/commercial practices and standards.

2. The Contractor shall source/provide any parts and fluids necessary for repair, and perform any repairs, replacement and/or modifications necessary to return the equipment to fully serviceable/operational capability.

3. Any additional repairs/parts needed not specified in scheduled maintenance shall be immediately reported to the COR and authorization given to proceed, prior to beginning work or ordering parts.

4. The Contractor shall have seventy-two (72) hour notice of emergency maintenance required between scheduled maintenance periods. The Contractor shall have to notify the COR of estimated repairs and repair time within a five (5) day business window. The Government is authorized up to seven (7) emergency maintenance calls annually for one (1) piece of broken equipment between projected scheduled maintenance.

5. The Contractor shall provide a written service report to the COR of all preventative maintenance services performed within five (5) business days of completion of each monthly service. The report shall include the date of preventative maintenance service, equipment hour, and description of preventative maintenance/repair services performed and any other relevant information.

6. The Government will provide uninterrupted access to the vehicles or equipment that is maintained.

3. Services Delivery Summary (SDS) and Performance Criteria Matrix:

Deliverable/Paragraph Reference

Transmittal Form and Quantity

Schedule Delivery To

Maintenance Service Report Para 3.2.5

Contractor Format/Email Performed within five (5) business days of

COR

completion of each maintenance service.

4. Place of Performance and Hours of Operations:

1. Place of performance for services shall be performed at Government owned facilities at Eglin AFB, on AFRL Ordnance Ranges C-64 (A/B/C/D/E) and A-22.

2. Hours of Operations: Normal working hours will be Monday to Friday 0700- 1600, except federal holidays.

1. Recognized Holidays:

• New Year’s Day

• Labor Day

• Martin Luther King Jr.’s Birthday

• Indigenous People Day

• President’s Day

• Veterans’ Day

• Memorial Day

• Thanksgiving Day

• Independence Day

• Christmas Day

*Any other day designated by Federal Statue Executive Order, or President’s Proclamation.

5.0 Travel: Travel is not required for this effort.

6.0 Contracting Officer’s Representative (COR) Designation: Before task order award, the Contracting Officer will appoint a COR and issue a COR Designation Letter stating the authority of the COR. The contractor will receive a copy of the written designation. Management of this task will be performed the assigned COR. The COR will participate in project meetings and review task order deliverables. The COR will provide technical assistance and clarification required for the performance of this task. Deliverables must be submitted directly to the COR for client approval.

7. Contractor Excluded Responsibilities:

1. Environmental Permits, to include a National Pollutant Discharge Elimination System Permit (NPDES), or the State’s equivalent, are not required by the Contractor.

2. Testing, handling, and disposal of any hazardous materials.

3. Neither the Government nor the Contractor will know if the soil to be excavated is unsuitable subgrade material or contaminated until excavation begins. If the soil is not satisfactory, a Modification will be required to address that actions needed to acquire the funding.

8. Government Furnished Property (GFP) and Responsibilities: The Government will provide only the facilities, utilities, equipment, parts, supplies, and materials delineated in the PWS described as herein as GFP. GFP consists of facilities, utilities, equipment, materials, and information.

1. The Government will assist the Contractor with the identification and protection of existing utilities.

2. The Government will ensure there are no unexploded ordnance (UXO) in the construction area or work areas for the Contractors or its Subs.

3. The Government will provide the Record of Environmental Consideration (REC), or Air Force Form 813 Request for Environmental Impact Analysis (EIA), if not provided prior to final proposal process, to determine testing and permitting requirements. A modification may be required if the REC or EIA requires more that best management practices (BMP) for erosion control if not provided to the Contractor prior to the final proposal submission.

4. The Government will identify stakeholders for the projects and establish the communication between the Contractor and the Government.

9. Hazardous Information: There is no requirement for the Contractor to handle hazardous material.

10. Personnel:

1. IAW 18 United States Code (USC) § 1382, the authority of any officer of person in charge in command or charge thereof to control and deny an employee entry to all. or part of the installation is absolute. If an employee is removed from the job site or dismissed from the premises, the Contractor is not relived of the requirement to provide sufficient personnel to perform the services required by the PWS. The individual removed or denied has no right to appeal.

2. All personnel shall be able to read, write, speak, and comprehend the English language. The Contractor shall provide a workforce posing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this PWS shall not be considered employees of the Government.

1. Training: Training of contractor employees assigned to this task order shall be performed by the Contractor at their own expenses, with these exceptions:

a. When the Government has given prior approval for training to meet special requirements that are peculiar to the environment and/or operations.

b. Limited training of contractor employees may be authorized if the Government needs to provide AF specific or AF training programs to assist in the performance of this task order, and it is determined to be in the best interest of the Government.

c. The Government will not authorize contractor employees training to attend seminars, symposiums, or other type conferences unless approved by the Contracting Officer that the attendance is mandatory for the performance of the task requirements.

d. In the event that the Government has approved and paid for contractor employee training, reimbursement shall not be authorized for costs associated with retraining replacement individual(s) should the contractor employee(s) terminate from this task order. Associated costs with replacement personnel that are not authorized include labor, travel, and any associated retraining expenses.

Training on this Task Order has not been determined at this time and the CLIN for training is RESERVED. However, if training is needed a Request for Quote will be issued and the RESERVED CLIN will be funded. Training will be Cost Reimbursable only.

3. Privacy Act: Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S.

Code, Section 552a and regulations.

4. Security:

1. All Contractors requiring access to installations shall complete AT Level I Awareness training within thirty (30) calendar days after employee start date. Certificates of completion shall be submitted to the COR or the Contracting Officer (CO).

2. DoD Manual 5205.02, the Contractor shall complete Level I Operation Security (OPSEC). This training shall be completed prior to the beginning of construction.

11. Installation Access:

1. The Contractor shall be able to pass all security requirements IAW the installation Security Forces (SFS) Policy to gain access to the installation. If access to the installation is needed.

2. The COR shall submit a visitor’s request, submitted from a military email address, to the 96th TW SFS Pass and Badge office no later that three (3) duty days prior the Contractor arrival.

3. The Contractor shall be able to pass all security requirements IAW the SFS policy to gain access to the installation when work is required on the installation.

12. Monthly Reporting: Each monthly report shall be due the tenth (10) business day following the close of the calendar month.

1. Monthly Status Report (MSR): The MSR shall contain the following information:

• Brief description of requirements;

• Contractor names associated with each task or accomplishment;

• Brief summary of accomplishments during the reporting period and significant events regarding the task order;

• Deliverables submitted or progress on deliverable products;

• Any current or anticipated problems; and,

• Brief summary of activity planned for the next reporting period.

2. The Government will not pay for unauthorized charges. Original invoices shall be maintained by contractor, detailing repairs completed. The contractor must be able to provide maintenance records upon request from Government to support charges when made available to Government auditors upon request.

The MSR shall include the following:

• Total Monthly Charges

3. Problem Resolution: The contractor shall bring problems, or potential issues, affecting performance to the attention of the COR and Contracting Officer as soon as possible. Verbal reports will be followed up with written reports when directed. This notification shall not relieve the Contractor of its responsibility to correct problems for which they are responsible. The Contractor will work cooperatively with the Government to resolve issues as they arise.

4. Task Order Funding: It is anticipated that this severable Time and Materials task will be incrementally funded in accordance with DFAR 232.702 and the following clause is incorporated:

5. Section 508 Compliance: N/A

6. RESERVED

7. RESERVED

13. RESERVED

14. Task Order Closeout: The contractor shall submit a final invoice and a completed with a signed Release of Claims to the Contracting Officer, within sixty (60) calendar days after the end of the Performance Period. After the final invoice has been paid, the contractor shall receive a unilateral modification for task order closeout.

15. Reference Information

1. Workload Estimate: The following information is to provide an annual workload estimate. This information is not intended to limit alternative technical solutions in order to accomplish the functional requirements in the PWS Section 3.0.

PWS Reference

Section:

Workload in average hours per year ALL, 3.0, and 4.0 Base Year – TBD ALL, 3.0, and 4.0 Option Year 1 – TBD ALL, 3.0, and 4.0 Option Year 2 – TBD ALL, 3.0, and 4.0 Option Year 3 – TBD ALL, 3.0, and 4.0 Option Year 4 – TBD

2. Definitions & Acronyms: None provided at this time.

3. Applicable Documents: None provided at this time.

4. Attachments:

• Standard Attachments: N/A

16. Other Considerations

1. Contractor Identification in the Government Workplace. All contractor/subcontractor personnel shall be required to wear company picture identification badges to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, Contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

17. Non-Personal Services. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Task Order (TO) Procuring Contracting Officer PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

18. Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement: the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, timely identification of issues, effective/responsive management of subcontractors, customer satisfaction, and professional and ethical behavior of Contractor personnel.

19. Contract Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. Duties include but are not limited to:

responding to Government requests for contractual actions in a timely fashion; having a single point of contact between the Government and Contractor personnel assigned to support task orders; and assigning work effort and maintaining proper/accurate time keeping records of personnel assigned to work on the requirement.

20. Contract Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management and control of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at customer locations and the Contractor’s business offices.

21. Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

22. Government Unique Contractor Personnel Training. Training of Contractor employees in subjects unique to the Government, which is necessary for employees to function in their assigned working environment may, with prior approval by the CO, be charged directly to a specific task (e.g., LAN training, or Government unique software).

23. Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including but not limited to prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. OCI’s shall be handled IAW FAR 9.5.

24. Transition Period. The Contractor shall be responsible for staffing to the Government requirements in a timely manner allowing for a smooth transition period.