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Department of the Interior, Interior Business Center On Behalf of the Office of the Secretary DOI OFAS Painting IDIQ RFQ 140D0423R0053 Amendment 0002
Questions and Responses – DOI OFAS Painting IDIQ RFQ 140D0423R0053 Amendment 0002
| 1 |
| Can we please be provided with a square footage per floor we are expecting to paint? |
| The square footage required to be painted will vary based on each individual task order issued. |
| 2 |
| What is the square footage of the entire space needing to be painted? |
| The square footage of the space requiring painting will vary based on each individual task order issued. |
| 3 |
| Will there be a minimum required square footage amount per delivery order? |
| No. This is not a contract to paint the entire building in one task order. The contract will be used to paint based on need. Task orders will vary in number, size, and complexity. |
| 4 |
| Are some areas not going to need to be painted? The POC that walked the site visit with us mentioned a specific are where he said we would not need to paint. |
| This is on an as needed basis. Painting will be based on need. This is a Historic Building and contractors are to take care to avoid murals, or other sensitive historic areas. Contractor will work with the COR to determine which areas to avoid. |
| 5 |
| Can a blue print of each floor be provided? |
| Floor plans, site visits, or other will be included with task orders as task orders are assigned. |
| 6 |
| How frequent will the task orders be issued? |
| No set frequency – based on DOI tenant moves, or OFAS facilities requirements. |
| 7 |
| Will the task orders be continuous or will there be breaks in between? |
| There are typically breaks between task orders. There are slow or peak periods based on building maintenance or space management needs. |
| 8 |
| When a task order is called upon for the parking structure, will it include the columns and space markings? |
| It may include column and space markings based on the need at the time of the task order. |
| 9 |
| Will stairways be included in any of the task orders? |
| Yes, all common areas may be included in a task order. |
| 10 |
| Will the government accept modification requests if the cost of materials increases from the date the proposal was submitted to the date the contract is awarded and approved to commence? |
| Modifications will not be issued for material cost increases. This is a firm-fixed price contract with a Base Period and 4 Option Years. |
| 11 |
| Is there a log of submittals that are required upon award and during contract performance? Can this be provided prior to due date of proposals? |
| This would not apply since the contractor will not be painting the entire building as one task order. Painting will occur based on need resulting in multiple task orders. Each task order will have a specific scope of work resulting in separate invoicing. |
| 12 |
| Upon mobilization, may we invoice for materials that have been purchased? What documentation will you require for such? |
| Invoices can only be submitted for work completed. |
| 13 |
| Will any specific permits need to be pulled for this project? |
| No specific permits are required for this work. |
| 14 |
| Upon award, may we invoice for Payment and Performance bonds? |
| No invoices for performance and payment bonds. |
| 15 |
| Can you please confirm the amount that the Bid Bond must equal to as well as the Payment and Performance Bond? |
| Amendment 0002 revises the bonding requirements for proposal submission in response to this Request for Proposal Instructions to Offerors as follows: |
· Capacity and Bonding:
· Describe your company’s projected capacity for new work for each year
· Include a letter from your bonding company agent certifying the current maximum bonding capacity per project and the aggregate.
| 16 |
| Will our crew have restroom access at the facilities or will we need to source a porta-potty? |
| Contractor will have access to building facilities while working on site. |
| Will there be a storage site available on site in the building for the winning contractor to use and store basic materials for the duration of the project? Such as ladders, paint brushes, protection materials such as drop cloths etc.? If so, how big of an area is available, rough estimate of floor SF? |
| Yes, there will be a designated area for contractor storage of painting supplies. No large equipment. Area large enough to accommodate painting supplies, ladders, and painting material or painting cart. |
| 18 |
| Is there a storage area onsite for paint & supplies? |
| See answer to 17 above |
| 19 |
| Will there be a storage room that can be used to store materials and supplies in? |
| See answer to 17 above |
| 20 |
| Will the contractor have access to the utility closets? |
| See answer to 17 above if for paint supplies. If for water access, there are Janitorial closets that can be made available. |
| 21 |
| Have all the current colors of paint being used in the facility all been documented and able to be provided for us to get paints matched correctly? Or will we have to get those matched and approved prior to application of paint in the different areas of the building? |
| Yes, we will provide a list of paint colors and manufacturers to be used throughout the building. |
| 22 |
| Do you already have all the color codes of items throughout the facility? |
| See answer provided above in 21 |
| 23 |
| Is there a contractor that is currently performing this type work for the building? If so what is the name/address of the company performing the work now. |
| The current contractor performing painting work at this facility is Gillin Commercial Services. |
24 N Bacton Hill RD Malvern, Pennsylvania 19355-1006
| 24 |
| If there is a contractor performing work, what is the current SF cost being used to perform the work? If they have a different LINE item schedule than this solicitation has, please provide the current pricing schedule being used. |
| CLIN structure for this solicitation is currently unchanged from the previous contract. The price per square foot under the current contract can be requested via a FOIA. |
| 25 |
| What are the wall heights throughout the building? |
| They vary from 10 to 12 feet depending or space and location. |
| 26 |
| For the areas that have high ceiling heights through out the building, are we to include the equipment (Scaffolding, manlifts etc.) costs in the SF cost to reach these areas, both interior and exterior areas, in our SF pricing? Or is this handled a different way? |
| Scaffolding and manlifts are not required for most areas of the building. The gym would be the only exception and it was recently painted. Very rare cases have scaffolding been required. |
| 27 |
| What are the Ceiling types in the Building? |
| Majority of the building is a textured plaster or smooth plaster. |
| 28 |
| On the exterior of the building, are we to include the possibility of painting the high exterior windows in our SF? Or is this something that is excluded from the SF pricing schedule? |
| This is not within the scope of this contract. |
| 29 |
| On the exterior metal surfaces, is there ever a requirement for sand (grit) blasting of the surfaces prior to application of paint to the surfaces? Or is this something that is excluded from the SF pricing? |
| The only exterior metal surfaces that may need painting under this IDIQ are stair railings and handicap ramps. If paint or rust removal is required for an exterior item, it will be clearly detailed in the individual task order. |
| 30 |
| Will all of the painting be interior? Or some delivery orders will consist of exterior items? |
| The only exterior painting that may be required will be for exterior stair railings and handicap ramps. |
| 31 |
| Is there parking available? |
| No, daily parking is not available. The exception is temporary short-term parking for unloading of equipment and materials. |
| 32 |
| Will there be any free parking available for a company vehicle in the basement or on the street while work in being performed in the building, or are we responsible for parking outside the building every time we are on site to perform work? |
| No, daily parking is not available. The exception is temporary short-term parking for unloading of equipment and materials. |
| 33 |
| Is there a parking lot that will be able to be used or will we have to pay for parking each time at the building? |
| No, daily parking is not available. The exception is temporary short-term parking for unloading of equipment and materials. |
| 34 |
| Will pictures & wall items be removed by the contractor or others? |
| Most of the time, all wall items will be removed by the government before the contractor is required to paint the requested area. In the rare occasions that the government requests wall items be removed by the contractor, it will be explicitly requested in the individual task order. |
| 35 |
| In regards to personnel who will be completing the painting what will they need to access the facility? Will an international ID from their country work just as well as a passport or drivers license? |
| Employees will need to provide a copy of their driver’s license, passport, or international identification as well as pass a background check in order to gain regular access to the facility. International IDs will be accepted. |
| 36 |
| Will Lifts and or Scaffolding be permitted to be used in the building? If lifts can be used will the floors need to be protected as the lift is being moved around? |
| Scaffolding and manlifts are not required for most areas of the building. The gym would be the only exception and it was recently painted. Very rare cases have scaffolding been required. |
| 37 |
| Will there be a scheduled site visit? |
| There was a scheduled site visit for this solicitation on 11 April 2023. This was documented in the solicitation. |
| 38 |
| Will employees be badged for the Building? If so will the contractor be responsible for the cost to badge employees? If so what are the fees? |
| Contractor employees will be badged in order to access the building. Contractors will not be charged a fee for badging. |
| 39 |
| Do we have any as-build drawing for the solicitation? |
| CAD drawings can be provided with task orders as needed |
