B01_SA_Attachment_4_-_Vendor_Questions_and_Answers_0001.pdf

Vendor Questions and Answers:

Question 1: Is the Department of the Interior tax exempt for this meeting and are they able to provide a Tax Exempt Form?

Answer 1: Yes, as a department within the Federal Government, DOI is tax exempt.

Question 2: Are you able to share how many guests will need to make rooming arrangements?

Answer 2: We are anticipating needing rooms for 150+ guests; however, lodging is not included in this solicitation. The venue submitted must be within walking range of hotels (approximately ¼ to ½ mile).

Question 3: How many guests are from Hawaii vs from the mainland?

Answer 3: The majority of guests will be traveling from the mainland and the U.S. Territories. We estimate roughly 200-250 attendees, with 90%+ traveling to Hawaii for the event.

Question 4: Would we be able to propose alternate dates?

Answer 4: No, these dates (May 8-12) are firm.

Question 5: Will the group require sleeping rooms in addition to the conference space?

Answer 5: Lodging is not included in this solicitation. The venue submitted must be within walking range of hotels (approximately ¼ to ½ mile).

Question 6: I want to confirm that you only need 3 wired connections total? 1 per room. (No wifi for the participants or other connections)

Answer 6: We would require wi-fi connectivity in the conference rooms for participants to be able to access materials during the event. The wired connections are for the presentation/AV team requirements.

Question 7: What are the bandwidth requirements for the streaming platform that will be used?

Answer 7: The platform will be Microsoft Teams, 2 Mbps or higher is recommended for optimal performance.