Attachment_3_Performance_Requirement_Summary.pdf
PDF 220 KB Posted
- Attached to
- Student ELA and Math Assessments for BIE Federal contract opportunity
- Solicitation number
- 140A2325R0033
About this file
The Performance Requirement Summary (PRS) for the Student ELA and Math Assessments contract outlines comprehensive performance standards for a contractor working with the Bureau of Indian Education (BIE). The document specifies detailed requirements across multiple domains, including data management, reporting, technical support, assessment administration, and cybersecurity compliance. Key performance expectations include providing clear assessment reports to parents and educators, ensuring data quality, performing statistical analyses, maintaining Section 508 accessibility standards, protecting student privacy, and delivering secure data transmission.
Critical technical requirements include developing a student registration portal, creating assessment administration manuals, coordinating teacher training, providing help desk and technical support, conducting test item development, generating summative assessment reports, and maintaining ongoing data validation with real-time synchronization between school and assessment databases. The contractor must also meet strict cybersecurity protocols, including annual self-assessments, vulnerability analysis, incident reporting, and compliance with NIST security control requirements. Performance standards consistently mandate a "No less than 100%" acceptable quality level across all specified tasks, with inspection methods ranging from daily to annual reviews.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Sol_140A2325R0033_Amd_0003.pdf | ||
| Sol_140A2325R0033_Amd_0002.pdf | ||
| ELA_Math_Q_As_0001.pdf | ||
| Sol_140A2325R0033_Amd_0001.pdf | ||
| Attachment_1_Performance_Work_Statement.pdf | ||
| Attachment_7_Definitions.pdf | ||
| Attachment_4_DOI_IT_Baseline_Compliance.pdf | ||
| Attachment_6_Standards.pdf | ||
| Attachment_9_NDA_for_ELA_Math.pdf | ||
| Attachment_2_Pricing_Schedule.xlsx | XLSX spreadsheet | |
| Sol_140A2325R0033.pdf | ||
| Attachment_5_Security_Objectives_-_Services_Level_Agreement.pdf |
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Text version
Attachment 03 – PRS
PERFORMANCE REQUIREMENT SUMMARY (PRS)
Page start
TYPE PERFORMANCE STANDARD ACCEPTABLE
QUALITY
LEVEL (AQL)1
METHOD OF
INSPECTION
1. GENERAL REQUIREMENTS
1 Kickoff Kickoff Meeting - Within 10 business days after award 1 Clear
Communication of Assessment Results
The Contractor will provide reports in a manner that is easily understood by parents, guardians, and educators, with clear indications of each student’s performance in all assessed academic areas.
No less than 100%
Weekly
1 Data Quality The Contractor and the BIE will collaborate to ensure the quality of data exchanged between the parties. Contractor must comply with all Attachments to this contract.
No less than 100%
Weekly and as needed
2 Reconciliation of Data
The BIE, with the assistance of the Contractor, will reconcile student listings to confirm the number of students who have taken the assessment. Contractor shall comply with all Attachments to this contract.
No less than 100%
Annually
2 Statistical Analysis The Contractor will perform statistical analyses on the assessment results and will notify the BIE of any issues that may impact the interpretation of the results. This includes identifying patterns such as many students missing a particular test item, unscored items, or instances of invalid results.
No less than 100%
At the request of the BIE-Chief Academic Office/Government
2 Accountability and Federal Reporting
For assessments used for accountability and federal reporting purposes (according to EdFacts file specifications), the Contractor will report the student’s performance level, academic growth, and any other indicators specified by the BIE. Contractor shall comply with all Attachments to this contract.
No less than 100%
Annually
2 Section 508 Compliance
Contractor shall ensure that all electronic and information technology delivered in compliance with this PWS meets the accessibility standards of 365 Code of Federal Regulations (CFR)
No less than 100%
No later than 3wks after award.
1 AQL – Contractor shall meet or exceed the identified % of the action to be considered satisfactory.
ELA/Math Assessments
1194.36. CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended March 23, 2018.
2 Compliance with Privacy Guidelines
All reports for public distribution will adhere to guidelines concerning Personally Identifiable Information (PII) and the Family Educational Rights and Privacy Act (FERPA). These reports will also be subject to approval by the BIE prior to publication.
Contractor shall comply with all Attachments to this contract.
No less than 100%
Within 2 months of award
2 Non-disclosure Agreements
(NDA)
Contractor employees who will have access to DOI or Service information or will develop custom applications must sign a non-disclosure agreement prior to gaining access.
No less than 100%
3wks after award
3 Security Awareness Training (SAT)
Contractor employees must take DOI’s end-user computer security awareness training prior to being granted access to DOI data or being issued a user account.
No less than 100%
Annually
3 Personnel Changes The contractor must notify the COR immediately when an employee working on the assessment system has been reassigned or leaves the contractor’s employment or a new employee has been added to replace a missing employee.
No less than 100%
As needed
2 Contractor Location
Work is to be completed at BIA/BIE authorized facilities and/or tribal facilities and/or virtually and/or contractor facilities. Work is to be completed at BIA/BIE authorized facilities and/or tribal facilities and/or virtually and/or contractor facilities. The contractor will do all work in the continental United States (CONUS), the lower forty-eight states. The data will not be stored outside of
CONUS.
No less than 100%
Daily
16 Intellectual Property Rights
DOI will own the intellectual property rights to any software developed on its behalf to the maximum extent practical.
No less than 100%
Annually
1 Report Formats Reporting of assessment results to the BIE will be provided in electronic formats such as Microsoft Excel (.xls or .xlsx), comma-separated values (.csv), tab-delimited (.txt), or SPSS data files.
Contractor shall comply with all Attachments to this contract.
No less than 100%
At the request of the BIE-Chief Academic Office/Government
2 System Logon Banner
Applications developed or maintained under this contract must contain a BIE approved log-on warning advising users of rules, restrictions, and privacy expectations for that application.
No less than
Daily
2 System Logon Banner Acknowledgement
All access DOI data must acknowledge a Government-approved log-on warning prior to each new log-on to the system.
No less than 100%
At the request of the Government
3 Incident Reporting The contractor must report computer security incidents affecting DOI/BIE data or systems in accordance with the DOI Computer Incident Response Guide ASAP, daily during the investigation of said incident and finally weekly during the resolve of said incident.
No less than 100%
• ASAP
• Daily
• Weekly
3 Quality Control Malware Code
All software and hardware must be free of malicious code. No less than 100%
At the request of the Government
3 Annual Self- Assessment
The contractor must conduct an annual self-assessment in accordance with NIST SP 800-53 Rev. 5 and NIST SP 800-53A Rev. 5 on all MAs, GSSs, and outsourced applications in production or a reference to public facilities, such as a website or office, where it may be accessed. Contractor will engage a 3rd party assessor, also known as 3PAO. (See also Attachments)
No less than 100%
Annually, and as requested
3 Security Controls Contractors will be required to ensure compliance with the security control requirements of NIST SP 800-53 Rev. 5, or current version, and Federal Information Processing Standard (FIPS) 200, which are appropriate to the sensitivity and criticality of the data or system.
(See also Attachments).
No less than 100%
At the request of the Government
3 Contingency Plan Test
The contractor will submit a contingency plan in accordance with NIST SP 800-34 Rev. 1 (as amended) or current version and the DOI Contingency Plan Guide.
No less than
3 Vulnerability Analysis
All systems operated and managed by the incumbent contractor shall be scanned at a minimum monthly with a vulnerability analysis tool to be consistent with Government requirements.
No less than 100%
Monthly 15days for patch – C 30days for patch – H
3 Privacy Impact Assessment (PIA)
The contractor shall create a PIA within 2wks of award No less than 100%
As requested, Annually
3 System Of Records Notice
The assessment system must have the current SORN updated to the new requirements in the RDD.
No less than 100%
Annually
3 IT Security See PWS and Attachments to this contract. No less than
See PWS
2 Program Technical Support
The Contractor provides program technical support as requested by the BIE team.
No less than 100%
Daily, and as requested
3 Compatibility with BIE Systems
Assessment result files will be formatted to align with the BIE's Student Information System (SIS). The Contractor will coordinate with the BIE and the BIE's SIS vendor to import results after each test administration. Contractor shall comply with all Attachments to this contract.
No less than 100%
180 days after Contract Award
3 Public Consumption Formats
Reports intended for educators, parents, or the public will be provided in formats such as Adobe Acrobat (.pdf), Microsoft Word (.docx), or other user-friendly formats. Contractor shall comply with all Attachments to this contract.
No less than 100%
Daily, and as requested
4 Secure Data Transmission
Transmission of student-level data between the BIE and the Contractor will occur using secure transmission protocols such as File Transmission Protocol (FTP), Secure Socket Shell (SSH), or other secure methods authorized by the BIE (e.g., BIE Box folders mutually agreed upon by the Contractor and the BIE). Contractor shall comply with all Attachments to this contract.
No less than 100%
Daily, and as requested
3. SPECIFIC TASKS
ACCEPTABLE
QUALITY
LEVEL (AQL)2
METHOD OF
INSPECTION
Appendix Contract Attachments
Contractor shall comply with all Attachments to this contract. No less than 100%
10 calendar days after Contract Award, Monthly
1 Meeting Kickoff Meeting No less than 100%
Within 10 business days after award
3 Registration Portal Student Registration Portal No less than
Within 60 days
2 AQL – Contractor shall meet or exceed the identified % of the action to be considered satisfactory.
System Logon Banner Acknowledgement: Applications developed or maintained under this contract must contain a BIE approved log-on warning advising users of rules, restrictions, and privacy expectations for that application.
6 Schedule Schedule to Administer Assessments to all BIE Schools
No less than 100%
7 Manual Test Administration Manual No less than
Within 90 days
7 Coordination Coordination of Training for Teachers on Administration of the Assessments (formative, interim, summative assessments)
No less than 100%
Within 90 days
7 Reports/Training Summative Assessment Reports and Training - Within 60 days after the test administration window
No less than 100%
7 Training/Webinars On-site/Virtual Trainings & Webinars for Teachers and Administrators – (i.e. formative, interim, summative assessments-test reports training)
No less than 100%
7 Meetings Project Management Services-Weekly Meetings with contractor developed agenda.
No less than 100%
Weekly
4 Help Desk Help Desk Support - All help desk calls are tracked and reported weekly to BIE in a format that categorizes the problems, issues, and concerns and subsequent resolutions. The report shall be utilized to determine training needs.
No less than 100%
Daily
7 Technical Support Technical Support for all Assessments (API, assessment setup, office hours) - Daily
No less than 100%
Daily
7 Development Test Item Development (i.e. culturally relevant test items-future option years)
No less than 100%
Annually, scheduled with BIE
7 Dashboard Dashboard No less than
7 Monthly Status Report
Due by the 10th of each month for the preceding month, shall describe accomplishments for the reporting period, issues, No less than 100%
As requested, Monthly current and cumulative financial status, in-process action items, and projected activities for the next reporting period.
7 Quarterly Progress Reporting (QPR)
To provide a comprehensive review of the status of the contract to include execution against the schedule and expenditures plan, progress toward addressing action items, potential issues, recommendations for project enhancements, and plans for the next quarter.
No less than 100%
As requested, Quarterly
8 Web-based Project Information Exchange
Contractor recommendation shall be delivered to the Government within three (3) weeks after execution of this contract and have an operational BIE support website not later than three (3) weeks from the Governments approval to proceed.
No less than 100%
3-wks after Contract Award, Ongoing
8 Virtual User Training
Contractor shall provide virtual user training that will encompass test security agreement and depict training participant's proficiency and generate a certificate of completion. 80% shall be considered passing for participants.
No less than 100%
Data Validation Prioritizing the correction of errors in the consistency of data from all schools, it will be necessary for the incumbent contractor to monitor the state database and compare all school’s databases. The synchronization between schools and assessment portal must occur in real time (i.e., API).
No less than
Ongoing
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