Amendment_0002_-_Attachment_4_0002.pdf

Statement of Work Many Farms High School Perimeter Fence January 30, 2024

A. GENERAL

1. Purpose:

Many Farms High School is in search of the expertise of a qualified contractor for the construction of a perimeter fence situated at Many Farms, AZ, 86538. The objective of this initiative is to enhance the security of the school's farm equipment by installing an enclosed fence of 300 linear feet, complete with two powered 16-foot gate and two powered 20-foot gate. Additionally, the project involves replacing the existing damaged fence that currently encloses the student farm. The selected Contractor shall be responsible for providing all necessary services, including but not limited to selective design, construction, installation, and supervision, in accordance with the requirements outlined in this statement of work, along with the contract terms, conditions, specifications, and any specific requirements.

It is imperative that the Contractor adheres to all relevant codes, including architectural, civil, structural, mechanical, electrical, and other applicable codes as determined by BIA/BIE. All work performed must conform to the prescribed Codes and Standards, ensuring safety, quality, and compliance of the project.

The purpose of this Statement of Work (SOW) is to invite proposals from potential contractors for the work required at this location. It is important to note that this SOW does not constitute an award or a commitment to award the project. Instead, it serves as an initial step in the procurement process, allowing interested parties to submit their proposals for consideration. The final selection and award of the contract will be based on a thorough evaluation of the received proposals and compliance with all relevant procurement procedures and criteria.

2. Project Location:

Many Farms high school is situated in the city of Many Farms, Arizona.

3. Definitions and Acronyms:

“ADAABAAG” means “Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines”.

“A-E” refers to the Architectural and/or Engineering firm. “AHJ” refers to the Authority Having Jurisdiction

“ASTM” refers to the American Society for Testing and Materials.

“BIA” refers to the Bureau of Indian Affairs.

“BIE” refers to the Bureau of Indian Education.

“CO” refers to the BIA or BIE Contracting Officer.

“COR” refers to the Contracting Officer’s Representative.

“Design Handbook” refers to the current edition of the BIA School Facilities Design Handbook.

“DOI” refers to the U.S. Department of the Interior.

“DSRM” refers to the “Division of Safety and Risk Management” which is the Authority Having Jurisdiction and located in Albuquerque, NM.

“Plan Review Procedure” refers to the October 10, 2012, Rev. No. 8, “Safety, Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms”.

“SOW” refers to Statement of Work.

B. CODES AND STANDARDS

The Contractor shall provide a multi-disciplined team to furnish the services required to complete the work. Each responsible team member must be knowledgeable of and provide work in compliance with the most current editions of all applicable codes, standards, design handbooks, plan review procedures, and guidelines as adopted by BIA.

• BIA School Facilities Design Handbook

• American Society for Testing and Materials

• National Electrical Codes

• Uniform Plumbing and Mechanical Codes

• ASHRAE Standards, Handbooks, Journals and Publications

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG)

• Occupational Safety Health Administration (OSHA) - Federal Regulations

• EPA - Tribal, State, Federal Regulations

• Value Engineering DOI OMB Circular A-131

Where applicable, the Contractor shall adhere to all federal and state statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA), Section 106, will be mandatory.

C. SCOPE OF WORK

1. Site Assessment:

a. Conduct a thorough site assessment to ascertain precise perimeter dimensions and determine the necessary materials for the fence installation.

b. Verify and adhere to all relevant regulations, codes, and zoning requirements, including compliance with ASTM A392, ASTM F552, ASTM F567, CLFMI SFR2445, CLFMI WLG2445, and Federal specification RR- F-191/3E.

2. Fence Design and Materials:

a. Develop a comprehensive fence design that prioritizes the school's security requirements while ensuring an aesthetically pleasing appearance.

b. Select top-quality, durable materials capable of withstanding wear, harsh weather conditions, and potential vandalism. Materials must comply with ASTM F1043, ASTM A1011, ASTM A491, ASTM A392, ASTM F668, and ASTM C94 standards.

c. Integrate gates and access controls seamlessly into the fence design.

3. Site Preparation:

a. Clear the designated area of any obstacles or debris within the perimeter fence zone.

b. Execute precise excavation and leveling of the perimeter area where the fence will be installed.

c. Establish any necessary foundations or support structures for the fence, in compliance with ASTM F900.

4. Fence Installation:

a. Expertly install the fence posts and panels, adhering strictly to the approved fence design and in accordance with ASTM F567 guidelines.

b. Integrate any required access control systems, surveillance equipment, and gates to ensure seamless functionality.

c. Implement necessary lighting solutions to enhance visibility and bolster security measures.

5. Final Inspection:

a. Conduct a thorough inspection of the fence installation to confirm alignment with the approved design, as well as adherence to all pertinent regulations, codes, and standards.

b. Verify the proper installation and operation of access control systems, while obtaining and filing all requisite permits and approvals.

The contractor will arrange for the following as needed:

a. A secure staging area for storing equipment, materials, tools, and supplies, as the contractor shall have sole liability for said items, and

b. Access to and provision of utilities as needed for design and construction.

c. The contractor will immediately notify the facility manager and contracting officer of any and all issues that may result in a project delay and/or impact work quality or safety.

d. The contractor will provide all labor, materials, equipment, accessories, etc., required for the project.

All materials and equipment furnished for this job shall be in current production and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued equipment or materials are not acceptable.

e. All work will be performed in accordance with current applicable codes. The contractor will be responsible for obtaining all necessary permits.

f. The contractor is responsible for the removal and disposal of parts in accordance with local, state, and federal regulations, and the contractor will provide all the necessary equipment, labor, and materials to safely accomplish said removal and disposal. The contractor will recover and dispose of the parts per EPA guidelines.

g. All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material Safety Data Sheets

h. Material Safety Data Sheet (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.

I. All installations will be in accordance with the manufacturer’s recommendations.

j. The contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times.

k. If hazardous materials are encountered during execution of the contract, the contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. The contractor will provide BIE with appropriate documentation regarding the disposal of said hazardous materials as requested or required.

m. Safety signs, barricades, and/or other materials will be erected by the contractor to warn visitors and staff away from work areas. The safety of visitors, staff, and contractor’s employees shall be a priority and shall be the responsibility of the contractor.

n. The contractor must notify BIE in advance of work that may be disruptive to normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with

BIE.

o. The contractor is responsible for providing written documentation to BIE for any work that may affect BIE’s warranties or existing equipment. Written documentation must be provided and approved prior to the commencement of work.

p. The contractor will be held liable for the cost of repair or replacement of structures, utility systems and any other parts of the facility damaged by the contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. The contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.

q. The contractor is responsible for the start-up and commissioning of all replaced parts. All systems must be fully functional and operational after installation. If follow-up work is required to correct installation, BIE shall not be charged.

r. Warranties for materials, labor, and equipment will be issued in accordance with industry practices.

s. The contractor will train key BIE staff in the operation and general maintenance of the perimeter fence and any new equipment. Prior to leaving the job site, the contractor shall provide BIE with all manufacturers' warranty documents upon completion of installation and training.

t. The contractor will respond to inquiries within twenty-four (24) hours and will service any non-working units on the day of the call during the warranty period. BIE will not be responsible for any additional costs to repair or replace the new perimeter fence or parts that are still under warranty; the contractor is responsible for all liability.

u. Unless otherwise specified, the contractor shall unconditionally guarantee the labor and the materials used in performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are noted which in BIE’s opinion are due to faulty workmanship or materials, the contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the contractor’s expense.

v. The manufacturer must be a United States-based company with U.S. manufacturing facility/facilities specialized in producing chain link fence products and must have a minimum of 5 years of experience in the field.

x. The fence contractor must be a company with a proven track record of successfully installing similar projects and products, adhering to ASTM F567 standards, and possessing a minimum of 5 years of relevant experience.

y. Tolerances must adhere to the current published edition of ASTM specifications. In case of conflicting tolerances, ASTM specification tolerances will take precedence.

5. Specifications

A. ASTM A121 Specification for Metallic-Coated Carbon Steel Barbed Wire

B. ASTM A392 Specification for Zinc-Coated Steel Chain-Link Fence Fabric

C ASTM A491 Specification for Aluminum-Coated Steel Chain-Link Fabric

D. ASTM A780 Standard Practice for Repair of Damaged and Uncoated Areas of Hot Dip Galvanized Coatings

E. ASTM A824 Specification for Metallic-Coated Steel Marcelled Tension Wire for Use With Chain Link

F. ASTM F552 Standard Terminology Relating to Chain Link Fencing

G. ASTM F567 Standard Practice for Installation of Chain Link Fence

H. ASTM F626 Specification for Fence Fittings

I. ASTM F668 Specification for Polymer Coated Chain Link Fence Fabric

J. ASTM F900 Specification for Industrial and Commercial Swing Gates

K. ASTM F934 Specification for Standard Colors for Polymer-Coated Chain Link

L. ASTM F1043 Specification for Strength and Protective Coatings of Metal Industrial Chain Link Fence Framework

M. ASTM F1083 Specification for Pipe, Steel, Hot-Dipped Zinc-Coated (Galvanized) Welded, for Fence Structures

N. ASTM F1184 Specification for Industrial and Commercial Horizontal Slide Gates

O. ASTM F1345 Specification for Zinc-5% Aluminum-Mischmetal Alloy-Coated Steel Chain-Link Fence Fabric

P. ASTM F1664 Specification for Poly (Vinyl Chloride) (PVC) and Other Conforming Organic Polymer- Coated Steel Tension Wire Used with Chain-Link Fence

Q. ASTM F1665 Specification for Poly (Vinyl Chloride) (PVC) and Other Conforming Organic Polymer- Coated Steel Barbed Wire Used with Chain-Link Fence

R. ASTM F1910 Specification for Long Barbed Tape Obstacles

S. ASTM F1911 Standard Practice for Installation of Barbed Tape

T. ASTM F2200 Specification for Automated Vehicular Gate Construction

U. ASTM F2781 Standard Practice for Testing Forced Entry, Ballistic, and Low Impact Resistance of Security Fence Systems

V. CLFMI SFR 2445 Security Fence Recommendations

W. CLFMI CLF TPO211 Tested and Proven Performance of Security Grade Chain Link Fence Systems

X. CLFMI WLG2445 Chain Link Fence Wind Load Guide for the Selection of Line Post and Line Post Spacing

Y. UL 325 Door, Drapery, Gate, Louver and Window Operators

6. Perimeter Fencing Specifications

1. 300 linear feet of galvanized fencing.

2. Fence fabric shall be six (6) feet high, black, vinyl coated 9-gauge wire with 2” mesh.

3. Selvage shall be barbed/twisted on top and bottom.

4. Posts and rails shall be black in color and sized appropriately for 6-foot-high fence on 10-foot centers.

5. No bottom rail is required. A bottom tension wire is required.

6. Top rail and middle rails are required.

7. Galvanized material for durability and corrosion resistance.

8. Six feet in height to meet project requirements.

9. Two powered 16-foot gate.

10. Two powered 20-foot gate.

11. Manually operated for controlled access.

12. Metal pickets, rails, and line posts to be welded securely.

13. Concrete footings to provide stable support.

14. A chain link fence on the north and partial south sides, six feet in height, with 2-inch galvanized mesh.

7. Material

A. Framework: SS 40 conforming to Standard Specification ASTM F1043, Group IC.

1. High strength steel conforming to ASTM A1011

2. O.D coating Type B and I.D. coating Type D.

3. Polyester color coating if required per ASTM F1043.

B. Fabric Options: Fabric to be 9-gauge wire, woven in a 2" diamond mesh. Top selvage to be twisted and barbed, bottom selvage to be knuckled unless otherwise specified.

1. Aluminized fabric shall be manufactured in accordance with ASTM A491 and coated before weaving with a minimum of 40 ounces of aluminum per square foot of surface area. The steel wire and coating shall conform to ASTM30817.

2. Zinc-coated fabric shall be galvanized before or after weaving in accordance with ASTM A392, Class 1 or Class 2.

3. Color coated fabric to be per ASTM F668 Standard Specification for PVC and other Organic Polymer- Coated Steel Chain-Link Fence Fabric.

8. Concrete Mix

A. Concrete: Conforming to ASTM C94, having a minimum compressive strength of a minimum of 2500 psi air entrained concrete for corner posts, pull posts and gate posts. Air entrained concrete is recommended depending on and consistent with local soil types and conditions. The Contractor shall submit a mix design for hand-mixed concrete on the jobsite if he intends to do this.

9. Components

A. Rails and Braces: 1-5/8" O.D.

B. 1 pedestrian swing gate, 2 vehicular swing gates, 2 vehicular rolling gates: Per ASTM F 900

C. Fittings, Tie Wires, and Hog Rings: Per ASTM F626

D. Tension Wire: Per ASTM A824. (If required) Color coated to be per ASTM F1665.

E. Barbed Wire: If required, commercial quality steel, 12-1/2 gauge, two strand twisted line wire with 4-point barbs at 5" spacing. Coating shall consist of a minimum of 0.80 ounces of zinc per square foot of wire surface conforming to ASTM A121 or a minimum of 0.30 ounces of aluminum per square foot of wire surface conforming to ASTM A585. Color coated to be per ASTM F1664.

F. Barbed Tape: If required, options are available in ASTM F 1910.

10. Installation

A. General: Installation to conform to ASTM F567.

B. Height: Provide height as indicated on contract drawings.

C. Post Spacing: Space line posts at intervals not exceeding ten feet.

D. Post Setting: Set terminal, gate, and line posts plumb in concrete footings. Top of footing to be 2" above grade and sloped to direct water away from posts.

E. Bracing: Brace Gate and terminal posts back to adjacent line posts with horizontal brace rails and diagonal truss rods.

F. Top Rail: Install through line loop caps connecting sections with sleeves to form a continuous rail between terminal posts.

G. Bottom / Middle Rail: Install between posts with line rail clamps or rail ends and bands.

H. Fabric: Pull fabric taut with bottom selvage 2" above grade. Fasten to terminal posts with tension bars threaded through mesh and secured with tension bands at maximum 15" intervals. Tie to line posts and top rails with tie wires spaced at maximum 12" on posts and 24" on rails. Attach to bottom/top tension wire with hog rings at maximum 24" intervals.

I. Barbed Wire: Anchor to terminal extension arms, pull taut, and firmly install in slots of line post extension arms.

J. Gates: Install gates plumb, level and secure for full opening without interference. The anchor center stops and keepers in concrete.

K. Fasteners: Install nuts for fittings, bands, and hardware bolts on inside of fence.

L. Barbed Tape: Install in accordance with ASTM F1911. Consult with manufacturer for unique applications.

11. Completion

A. The area of installation shall be left free of debris caused by the installation of the fence End of Section.

12. Deliverables:

a. Submit comprehensive Site Assessment Report.

b. Provide detailed Fence Design Drawings and Specifications.

c. Furnish Material List and Cost Estimate.

d. Deliver a clearly outlined Fence Installation Schedule.

e. Present Inspection Reports.

f. Issue a Project Completion Certificate upon satisfactory completion.

5. Applicable life safety and accessibility components of the project or attachment to, such as structural, fire alarm, fire suppression, ADAABAAG requirements, etc. are subject to DSRM review.

6. Contractor shall provide all labor and materials required to complete the work -refer to Task Description.

7. Contractor to provide PPE as required.

8. All damage to Many Farms high school facilities due to construction or staging operations shall be the Contractor’s responsibility to repair.

9. The Contractor shall provide their own dumpster for removed materials and identify all removed materials that are suitable for recycling. In addition, the contractor shall provide their own temporary restroom facilities and hand washing stations on-site.

10. All waste materials shall be removed and disposed of in a manner in accordance with local, State, and Federal regulations.

11. Construction areas will be kept in a safe and orderly state during the project period.

12. The Contractor shall make areas safe during demolition and construction phases using safety tools such as cones, snow fencing, and ribbon tape to keep pedestrian and vehicular traffic safe.

13. The Contractor shall provide a copy of the organization’s safety program to the COR after award of contract.

14. At project close-out, the Contractor shall provide three copies of owner’s manuals, “as built” record drawings, installation instructions, blueprint revisions and other pertinent information (including testing reports) on digital CDs and in hard copy.

D. SUBMITTALS:

A. Shop drawings: Site plan showing layout of fence location with dimensions, location of gates and opening size, cleared area, elevation of fence and gates, details of attachments and footings.

B. Certifications: Manufacturers material certifications in compliance with current ASTM specifications.

C. Domestic certifications: Material certifications, made in U.S.A., Buy American Act or Buy America when required.

E. DESIGN/BUILD REQUIREMENTS:

a. Locate, inspect, and determine the capacity of any civil, architectural, structural, mechanical, electrical, and plumbing that will be affected by the construction.

b. The Contractor shall provide A-E services including, but not limited to, construction documents, specifications, and calculations for civil, architectural, structural, mechanical, electrical, and plumbing work as applicable.

c. The Contractor and A-E design team shall meet with the COR and designated PRS staff to review design concepts, track renovations, and field event layouts prior to formal submission of construction documents.

d. The Contractor and A-E design team shall locate, inspect, determine suitability, capacity, and all other conditions of the existing site that will be affected by the installation of new equipment or construction.

e. Construction documents including specifications are required. The documents shall be prepared by a qualified Architect and /or Engineer(s) of Record, licensed in the State of Arizona for submittal at 70% (preliminary construction documents), 99% (completed construction documents), and 100% (final construction documents), which are to be reviewed with Many Farms high School and DSRM. Acceptance and /or approval must be obtained prior to moving on to the next stage of design -refer to the Plan Review Procedure and other guidelines available by request.

F. DSRM SUBMITTAL REQUIREMENTS:

1. Three (3) Sets of Full-Size Drawings of fence details to include post spacing, system components and accessories for a complete fence installation for the chainlink fencing. Be mindful of weather exposure conditions, type of soil (soil bearing pressure), drainage, and emplacement problems caused by wind erosion and other weather-related conditions, as well as the wind load on the 6-high chainlink fence fabric. Install fencing in compliance with manufacturer’s written installation instructions and approved shop drawings.

2. Three (3) Sets of Specifications

3. Three (3) Sets of All Other Related Documents (i.e., Amendments, Addenda)

4. Three (3) Sets of Full-Size Shop Drawings and Applicable Related Documents

5. DSRM Design Review Submittal Form (Attachment A)

6. DSRM Letter of Transmittal (Attachment B)

7. All documents submitted to the COR for DSRM review shall contain the State of South Dakota registered professional seal of the Designer(s) of Record.

8. The Contractor shall provide electronic copies of all documents.

G. Additional Project Requirements:

1. This work shall be performed by a qualified contractor(s) with a minimum of 10 years of experience in the design and construction of athletic track and field facilities.

2. Provide a dimensional, boundary, and topographical survey of the perimeter fence area. Survey to be performed by a qualified professional surveyor licensed in the State of Arizona.

3. Locate all underground utilities in the construction area(s).

4. The Contractor shall engage the services of a qualified, licensed geo-technical engineer to inspect, probe, and evaluate the condition of the underlying subgrade below the perimeter fence area.

Provide subsurface investigation, including borings, along with an engineering report containing recommendations for any soil stabilization and subgrade preparation to be included in the project. The A-E design team shall coordinate geotechnical and civil engineering requirements with their design.

5. The Contractor and A-E design team shall verify that the new construction will not negatively impact other structures.

6. All materials utilized, and work performed shall follow all applicable codes and standards. The installation shall be done in a quality workmanship-like manner.

7. The Contractor shall provide all labor, materials, and appropriate equipment required to complete the work.

8. All concrete structural foundations shall be constructed with reinforced concrete to be exposed to exterior elements per A-E engineered design. Final concrete mix, configuration, and reinforcing for each application shall be designed by a qualified and licensed A-E professional.

9. Testing and monitoring for soil, base, concrete, reinforcement, and welding to be performed by a qualified local third-party testing lab.

10. The school may be in use during construction. Schedule any deliveries, utility outages, and building closings with the COR.

11. Comply with all Federal, State, and local environmental erosion control requirements during construction operations. Remove installed erosion barriers, fences, etc. after construction is completed. Submit an erosion control plan to COR.

H. TASK DESCRIPTION

The contractor shall perform the following tasks and deliverables:

1. Mobilization to the Many Farms high school site.

2. A secure staging area for storing equipment, materials, tools, and supplies, as the contractor shall have sole liability for said items, and access to and provision of utilities as needed for design and construction.

3. The contractor will immediately notify the facility manager and contracting officer of any and all issues that may result in a project delay and/or impact work quality or safety.

4. The contractor will provide all labor, materials, equipment, accessories, etc., required for the project.

All materials and equipment furnished for this job shall be in current production and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued equipment or materials are not acceptable.

5. All work will be performed in accordance with current applicable codes. The contractor will be responsible for obtaining all necessary permits.

6. The contractor is responsible for the removal and disposal of parts in accordance with local, state, and federal regulations, and the contractor will provide all the necessary equipment, labor, and materials to safely accomplish said removal and disposal. The contractor will recover and dispose of the parts per EPA guidelines.

7. All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material Safety Data Sheets

8. The Material Safety Data Sheets are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.

9. All installations will be in accordance with the manufacturer’s recommendations.

10. The contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times.

11. If hazardous materials are encountered during execution of the contract, the contractor will be responsible for removing and disposing of said materials in accordance with federal, state, and local statutes and codes. The contractor will provide BIE with appropriate documentation regarding the disposal of said hazardous materials as requested or required.

12. Safety signs, barricades, and/or other materials will be erected by the contractor to warn visitors and staff away from work areas. The safety of visitors, staff, and contractor’s employees shall be a priority and shall be the responsibility of the contractor.

13. The contractor must notify BIE in advance of work that may be disruptive to normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with

BIE.

14. The contractor is responsible for providing written documentation to BIE for any work that may affect BIE’s warranties or existing equipment. Written documentation must be provided and approved prior to the commencement of work.

15. The contractor will be held liable for the cost of repair or replacement of structures, utility systems and any other parts of the facility damaged by the contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. The contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.

16. The contractor is responsible for the start-up and commissioning of all replaced parts. All systems must be fully functional and operational after installation. If follow-up work is required to correct installation, BIE shall not be charged.

17. Warranties for materials, labor, and equipment will be issued in accordance with industry practices.

18. The contractor will train key BIE staff in the operation and general maintenance of all new equipment.

Prior to leaving the job site, the contractor shall provide BIE with all manufacturers' warranty documents upon completion of installation and training.

19. The contractor will respond to inquiries within twenty-four (24) hours and will service any non-working units on the day of the call during the warranty period. BIE will not be responsible for any additional costs to repair or replace new equipment or parts that are still under warranty; the contractor is responsible for all liability.

20. Unless otherwise specified, the contractor shall unconditionally guarantee the labor and the materials used in performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are noted which in BIE’s opinion are due to faulty workmanship or materials, the contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the contractor’s expense.

I. DELIVERABLES

1. The Contractor shall review the perimeter fence’s locations, dimensions, details, markings, samples, product data, and other submittals with the COR and facility manager. Submittals shall contain data regarding components, details, and materials that will be used in the project.

3. A copy of the survey, civil drawings, architectural, mechanical /electrical, and structural drawings prepared by and bearing a Arizona Professional seal shall be provided to the COR for the applicable related tasks.

4. The Contractor shall submit an electrical and data /fiberoptic line location plan to the COR.

5. Submit all inspection reports to the COR.

6. The Contractor shall perform its own final inspection of the installation with appropriate checklists and submit this to the COR before the government’s final approval.

7. The Contractor’s inspection checklist report shall include how noted items have been addressed and are to be submitted to the CO prior to securing the government’s final approval.

8. The Contractor shall provide all closed out documents, including but not limited to, warranties, operation, maintenance information, etc. as required by the contract.

9. Submit deliverables to: Contracting Officer:

Dawn Sekayumptewa

Bureau of Indian Education, 1011 Indian School RD NW dawn.sekayumptewa@bie.edu, J. PERIOD OF PERFORMANCE

The delivery should be completed within 30 calendar days after the contract is awarded, with substantial completion.

K. BACKGROUND INVESTIGATIONS

The Contractor shall be required to submit to a background investigation. The background check process will include, but may not be limited to, filling out hard copy forms, online forms, fingerprinting, and submitting documentation in a timely manner. The contractor will not be paid for any time associated with this process outside this contract but should include estimated costs in their proposal to meet this requirement. It can take 2-5 weeks for clearance, so it is imperative to start this process as soon as possible.

Typically, the Project Manager and the alternate is to submit paperwork (daily, payroll, testing, and weekly reports). The “Notice to Proceed” will not be issued until the background checks have cleared.

L. EVALUATION CRITERIA

Contractor’s Experience & Reputation

1. The Contractor demonstrated competence and experience with similar school districts and/or public sector entities (10 points) mailto:dawn.sekayumptewa@bie.edu

2. The Contractor’s awareness of and demonstration of effective strategies to address present and forecasted issues that will impact the school (15 points)

3. The Contractor employs women and/or minorities in their firm. (5 points)

4. Qualification of Personnel Assigned

I. Qualification of Contractor’s team, including education and experience (15 points)

5.Technical Expertise and Delivery of Services

I. The Contractor has the proper technical expertise to provide these services as evidenced by past success in engaging in these techniques with other schools (5 points)

II. The Contractor has geographical proximity to the school (5 points)

6.Quality of Services Provided

I. The soundness of the Contractor’s approach to providing requested services (10 points)

II. The Contractor’s ability to effectively provide requested services while minimizing costs and Contractor’s demonstration of the incorporation of technology and management services (5 points)

7. Prior Experience with School/Management Company

I. The Contractor has prior work experience with the school and/or management company (10 points)

8. Overall Proposal Quality

I. The Contractor’s proposal overall completeness and quality. (10 points)

9. Cost

I. Cost of services requested (10 points)

TOTAL POINTS AVAILABLE 100

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, will apply to the resultant contract.