Attachment_1_Task_1_K-1st_Playground_JDS_SOW.pdf

STATEMENT OF WORK

NEW PLAYGROUND

IE065– Jemez Day School-Task 1

Table of Contents

INTRODUCTION

PURPOSE

GENERAL

CONTRACTOR CAPABILITY:

PERIOD OF PERFORMANCE

MILESTONES

DEFINITIONS AND ACRONYMS

SCOPE OF WORK

Expected and Highly Encouraged Pre-Bid/Proposal Meeting

Pre-Construction Meeting and Onsite Visit

Design-Build Requirements

1. A/E Design Services:

2. Codes and Standards

3. Design Analysis and Calculations

4. Culturally-component staff:

CONSTRUCTION SERVICES

SPECIAL REQUIREMENTS

TASKS & REQUIREMENTS

OPTIONAL PRICING:

1. Option 1

2. Option 2

DESIGN REVIEW MEETINGS

DEBRIS DISPOSAL

SITE PREPARATION

DRAWING SUBMISSIONS

DRAWINGS/SUBMITTALS REQUIREMENTS:

CAMPUS ACCESS

EXCAVATION

CONTRACT ADMINISTRATION

WARRANTY

CONTRACTOR’S RESPONSIBILITIES/CONDITIONS

CONTRACTOR FIELD QUALITY CONTROL

TEMPORARY FACILITIES AND UTILITIES

CONDUCT PUNCH LIST WALK THROUGH

CLOSE OUT REQUIREMENTS

PRICING

TRIBAL TAXES, REQUIREMENTS AND / OR RESTRICTIONS

CODES, STANDARDS AND REQUIREMENTS

A/E Codes and Standards

Occupational Safety and Health Administration

National Fire Protection Association (NFPA)

Standard Codes

APPENDIX A: DESIGN PRINCIPLES FOR PLAYGROUND SPACE

INTRODUCTION

Jemez Day School is a BIE Bureau-Operated School under the direction of the Associate Deputy Director (ADD-BOS) that serves grades K-6. The Region for this school is BIE-Operated Schools and the Education Resource Center is Albuquerque, is a K–6 school servicing the educational needs of the Jemez Pueblo community. Jemez Day School is a day-school located in Jemez in Sandoval County, New Mexico, United States, and is located 36 miles northwest of Bernalillo. The school serves approximately 132 Native American students. The school provides Native American youth the opportunity for a quality education and the school’s vision includes providing a safe and healthy environment disciplined by adherence to Native American cultural values and practices whenever possible.

The mission of the BIE is to provide quality education opportunities from early childhood through life in accordance with a tribe’s needs for cultural and economic well-being, in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities. Further, the BIE is to manifest consideration of the whole person by considering the spiritual, mental, physical, and cultural aspects of the individual within his or her family and tribal or village context.

PURPOSE

Furnish all Architectural & Engineering phase requirements for Design-Build and Performance Specifications; plus, Contractor to furnish all labor, equipment, design, demo/removal, construction, installations, and materials to provide construction services.

The goal is to create one (1) playground on northside near Kindergarten and 1st Grade classrooms and those students with limited ability, at the Jemez Day School that reflects a strong sense of place and speaks to the culture, location, and “spirit” of the community. Thus, the contractor is tasked to design and build an outdoor, mostly shaded space that is exciting and can help deliver positive outcomes to the students and Tribal community.

A playground without a sense of place looks generic, like it could be anywhere in the world. The Jemez Day School playground design should feel rooted in the location of the school and infuse a sense of place into the details of the playgrounds by incorporating the culture and language into play structures and signage. The goal is to foster a sense of civic pride and belonging.

The aim is for the playgrounds to become a special place, a unique symbol of the community.

The goal is to make Jemez Day School playground different from any other playground built anywhere else in the world, because the location and history of the Jemez Day School is unique and special. The final product should be a welcoming, vibrant, multi-use, safe space, where the community and students can be themselves and express their fun-loving nature, while developing crucial cognitive, physical, social, and emotional skills.

GENERAL

The Bureau of Indian Education (BIE), Jemez Day School is seeking Design-Build Services for one (1) new playground designated as Playground area for K-1st for ages 3 - 7 (even those of limited ability). The task includes survey, design, demo/removal, construction, and installation of playground features:

1. The playground features shall consist of active play equipment for K – 1st, such as:

a. Swings.

b. Disc swing.

c. Hand Sanitizer Stations.

d. Mushrooms

e. Buddy Benches

f. Trash Receptacles

2. Other components could be added to include:

a. Play components.

b. Ramps to make sure all children can join in on the fun.

The above equipment is desired, the DB contractors to assist with determining the maximum design for the suggested equipment based on the available area of the new playground. The school desires to incorporate their school’s logo into the theme (Jemez Day School Eagles), as well as the school coloring.

The play equipment and outdoor classroom shall be covered with shade with features of high-density polyethylene shade cloth which will provide hail protection, approximately 80% shade and 90% UV protection, 90 mph wind load, and a minimum of 5 PSF snow load. Playground surface material shall be chosen for safety and something that will last for years.

CONTRACTOR CAPABILITY:

1. Experience

a. Provide information demonstrating the ability to perform, including the name of the project manager.

b. Evidence of an established business with a permanent address and telephone listing.

2. Work Plan

a. Submit a comprehensive work plan considering all work elements outlined in the statement of work.

b. Clearly identify the types and quantities of supplies and materials required for the performance under this contract.

c. Include a bar chart showing the sequence of activities to complete the installation.

3. Safety Plan

Submit a comprehensive Safety Plan designed to minimize accidents on the worksite and provide proper training protocols to respond to emergencies in real time. The Safety Plan shall include as a minimum:

a. Hazards Analysis

b. Employee training

c. Emergency responses

The Contractor, installers or subcontractors performing services under this Contract are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and

County Safety and Occupational Health Standards and any other applicable rules and regulations. The Contractor and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

PERIOD OF PERFORMANCE

Performance time for this project will be 240 working days from Notice to Proceed. (Exception:

Workdays may be interrupted by unannounced closures of the Pueblo due to Tribal Traditional Activities). All work performed shall be completed in a professional manner without delay once the on-site work has begun.

MILESTONES

The Contractor will provide the COR within ten (10) business days from the Notice to Proceed (NTP) a detailed work schedule outlining how the Contractor will meet the conditions of this contract and identify key milestones.

DEFINITIONS AND ACRONYMS

The following specifications/guidelines shall be utilized in the work described. Definitions and Acronyms:

• "ADAABAAG" means "Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines."

• "A/E" refers to the Architectural and/or Engineering firm.

• "AHJ" refers to the Authority Having Jurisdiction "BIA" refers to the Bureau of Indian

Affairs. "BIE" refers to the Bureau of Indian Education. "C.O." refers to the BIA or BIE Contracting Officer.

• BIA – Bureau of Indian Affairs (BIA) BIE – Bureau of Indian Education (BIE)

• CA – Construction Administration Services

• CS – Contract Specialist

• CO – Contracting Officer

• Contractor – General Construction Contractor

• "COR" refers to the Contracting Officer's Representative.

• DB – Design-Build

• DFMC – Department of Facilities Management and Construction.

• "Design Handbook" refers to the current edition of the BIA School Facilities Design

Handbook.

• "DOI" refers to the U.S. Dept. of the Interior.

• "DSRM" refers to the "Division of Safety and Risk Management," which is the AHJ and located in Albuquerque, NM.

• IA – Indian Affairs

• NTP – Notice to Proceed

SCOPE OF WORK

The project will follow a detailed ‘Design-Build’ schedule to be approved by the Government prior to the start of construction.

Expected and Highly Encouraged Pre-Bid/Proposal Meeting

The contractor is highly encouraged to a pre-bid site visit to Jemez Day School. This is highly encouraged, given the unique location of the school. An on-site visit to Jemez Day School provides an opportunity for the contractor to walk the site, survey the location, take, and gather measurements, and become acquainted with the local conditions and logistics that will impact design, schedule, plan for mobilization of material, labor, and equipment, and pricing.

Pre-Construction Meeting and Onsite Visit

Contractors and sub-contractors shall attend a pre-construction meeting. The CS will notify the Contractor of the date and time of pre-construction meeting. The pre-construction meeting date is dependent on award date and issuance of Notice to Proceed. The contractor may be asked by Jemez Day School to minimally: 1) prepare an agenda, 2) a checklist that caters to project-specific needs, and 3) any visual aids or documents – final drawings, technical features, renderings, and schedules that will be reviewed and discussed. This meeting may take place on-site and virtually.

Based on the determination of Performance Specification, Contractor shall conduct an on-site investigation to evaluate field conditions and determine the feasibility of using a performance specification as presented for each work item listed.

Design-Build Requirements

Each work item listed is to be delivered via a Design-Build delivery process. The Contractor shall provide the full range of architectural, and engineering (A/E) services associated with the production of construction documents and construction cost estimates. All drawings and specifications shall be prepared by licensed Architects and Engineers.

1. A/E Design Services: The A/E shall provide design services for the preparation of drawings and specifications for the project scope described herein. Design services shall be provided in accordance with the IA adopted Codes and Standards. The design scope for the project must consider key design principles for Playgrounds (See Appendix A) and include two design meetings with the Jemez Day School Principal, Tribal council, Facility Manager, School Maintenance Worker, and other stakeholders. The final design will be based on comments and feedback received in these meetings and the design should reflect the Tribal community.

2. Codes and Standards: The construction documents shall conform to the BIE and BIA adopted codes and standards, which are a part of the contract. The construction documents shall comply with current laws, codes, and guidelines adopted by the Bureau of Indian Affairs, Division of Safety and Risk Management which is the Authority Having Jurisdiction. The A/E should note that NFPA 5000 Building and Safety Code applies to this requirement. Additionally, attention is brought to the Americans with Disabilities Act as well as the U.S. Consumer Project Safety Commission Public Playground Safety Handbook. ASTM also standards related to this project that include:

• F1148 Home Playground Equipment

• F1292 Surfacing

• F 355 Surfacing

• F1487 Public Use Playground Equipment

• F1816 Drawstrings on Children’s Clothing

• F1918 Soft Contained Play Equipment

• F1951 Testing for ADA Compliance for Surfacing and Equipment

• F2049 Fencing

• F2088 Infant Swings

• F2075 Wood Fiber

• F2223 Standard for Surfacing

• F2373 Under 2

3. Design Analysis and Calculations: When necessary, the A/E shall provide the design analysis and calculations for the architectural, mechanical, electrical, structural building, systems, and civil work.

4. Culturally-component staff: BIA seeks bidders with culturally competent staff, experience with designing playgrounds for extreme sun and weather, and experience incorporating public comments into design elements in a Tribal community.

CONSTRUCTION SERVICES

Construction Services shall be completed in accordance with Design and Statement of Work; and shall commence on Notice to Proceed issued by the Contracting Specialist. The Contractor shall conduct a weekly construction meeting with all stakeholders. The Contractor shall provide agenda, and three weeks look ahead schedule as referenced above. The Contractor is responsible for the minutes of weekly meeting. Meetings can be by phone or electronic meeting platform.

NOTE: Construction Administration, Inspection Services, and Start-Up Commissioning, as necessary, will be implemented for each work item listed. The Contractor shall work cooperatively and submit information needed with all entities involved with this project, including the User. The Contractor shall state in the proposal what inspections and Start-Up Commissioning will be provided for each work item. Commissioning of the playground systems shall include a Certified Playground Safety Inspector (CPSI) who will conduct an inspection of playground plans for new installation.

All necessary demolition, remediation, and abatement of hazardous material shall be included.

The Contractor to provide separate pricing for all remediation and abatement that may be necessary. The Contractor shall note all locations and work item tasks were demolition, remediation, or abatement will be necessary.

Important Notice:

Where applicable, the A/E shall adhere to all Federal and State statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA) - Section 106 shall be mandatory.

SPECIAL REQUIREMENTS

General: Alcohol, drugs, or tobacco products are Not Permitted on the school campus at any time.

1. Mobilization: The successful Contractor shall provide all labor, materials, equipment, supervision, transportation, and all other services to successfully complete the project. The Contractor shall be responsible for mobilization, cost of materials, equipment, office trailer, storage bins, and other construction materials that require transporting to the project site.

2. Security Background Clearance: A background check approval is required for the Contractor’s Superintendent by B.I.E. Security before any work is started for this project.

All Contractor employees are required to wear name badges or a bright fluorescent green vest with company name/logo and employee name printed on the safety vest while on the project site (during normal work hours). All employees may be required to wear approved face masks while on campus and during work hours – this will be determined at the time of construction. The Jobsite Superintendent shall report to the school’s Facility Manager each day to indicate the number of workers on site and provide daily work schedule of work activities.

The awarded contractor shall provide a designated individual(s) from their company who will be subject to a BIA Security Background Investigations in accordance with Section 231 of the Crime Control Act of 1990, Public Law 101-647, Background Investigation forms will be provided at the pre-construction meeting.

3. Specifications: The Contractor shall provide professional workmanship with procurement and installation of playground equipment and material.

The designer shall provide Construction Standard Institute (CSI) 34 Division Format Specifications as applicable and appropriate for each of the construction tasks.

TASKS & REQUIREMENTS

The Contractor shall have the capability to recommend and design the entirety of the playground space including recommending appropriate play systems/structures to fit the need of the Jemez School for pre-K -1. The Contractor shall provide drawings (plan and elevation) of all pertinent aspects of the play equipment and its method of connection to the work. Final playground layout drawings shall be to scale and legible and shall show location of play equipment and dimensions of use zones. All designs shall indicate ADA accessible routes, and percentage of ADA accessible components.

1. The above equipment is desired, the DB contractors to assist with determining the maximum design for the suggested equipment based on the available area of the new playground and outdoor learning center (See Attachment 4).

2. The equipment shall be covered with shade with features of high-density polyethylene shade cloth which will provide hail protection approximately 80% shade and 90% UV protection, 90 mph wind load, and a minimum of 5 PSF snow load as detailed in Attachment 4.

3. Playground surface material will be chosen for safety and something that will last for years.

4. For South playground ADA compliant ramp with handrail, and security Gate see Attachment 5.

5. Locate equipment with larger moving parts, such as swings, to the perimeter of the play area or into its own area separated from other play areas. Use fencing or planting beds to prevent children from inadvertently stepping into the path of moving equipment.

6. All playground equipment shall have the appropriate safety fall-zone distances and in no case shall there be any concrete curb, vegetation, or other non-safety surfacing within the safety fall-zone area.

7. Locate equipment with larger moving parts, such as swings, to the perimeter of the play area or into its own area separated from other play areas. Use fencing or planting beds to prevent children from inadvertently stepping into the path of moving equipment.

OPTIONAL PRICING:

1. Option 1 to be priced separately shall include ~750 liner feet of vinyl covered green chain link fence, with a height of 6 feet and two 8 feet gates (See attachment 3):

a. Provide and install new 3,000 psi concrete line post footings with “green” matching components; 2 3/8” terminals, 2 7/8” schedule 40 pipeline posts with minimum depth of 24” (diameter of concrete foundations to be determined by design and documented in the submittal and shop drawings for approval prior to proceeding with procurement and installation on site.

b. Provide and install “green” posts with welded top caps, with the “green” finish touched up with zinc paint after welding.

c. Provide and install fence rails top and bottom with “green” schedule 40 metal pipe. Connections to the line posts can be welded or bolted.

d. Provide and install new fence:

750 lineal feet of “green” metal fencing as shown in Attachment 3.

Two (2) 8’-0”, “green” metal manual swinging gates as shown on Attachment 3.

All fence and gates & installation to be compliant with the BIA School Facilities Design Handbook along with any other applicable general construction section(s). BIA School Facilities Design Handbook ,4080-4. Playground Fencing 4.1. Provide fencing around the playground perimeter where there is a potential for children to run out into parking areas, adjacent streets, and/or other hazardous conditions.

2. Option 2 to be priced separately shall include additional ADA accessibility as detailed in attachment 3.

DESIGN REVIEW MEETINGS

Minimally, the Jemez Day School Design shall:

1. Include Jemez Day School’s input to influence design.

2. Ensure site accessibility for students with special needs.

3. Improve the playground layout and flow.

4. Improve the landscaping at the playground.

5. Consider how the space can be designed to address multiple components that meet the various needs of the student population. There are key principles the contractor shall consider when drafting the design and in the construction of the playground (See Appendix A). The contractor will have flexibility to design the space; however, there are minimum elements that shall be included within the design:

a. Pour-in-place surfacing for playground area.

b. New play structures and equipment to accommodate K-1 graders.

c. Sunshade covers the play structures.

d. Commercial grade sun sail shades that offer UV protection and weather-proofing protection, in other areas within the playground area and design.

e. Motion lights and other lighting fixtures.

f. Mounting for an outside security camera system.

6. A review meeting to resolve design issues will be held for the design review package submitted.

7. Participants shall include BIE Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design- Build Team A/E members shall allow for one (1) full day for each package design review meeting.

8. The DB team shall allow a minimum of seven (7) calendar days for review cycle. A cycle includes:

a. The BIE’s receipt of the design review submission package.

b. The review meeting.

c. DB team’s receipt of comments from the BIE, either electronically, by fax, or by hard copy delivery.

9. Coordination of the review meeting schedules will be the responsibility of the BIE

Project Manager/COR (for the BIE) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

10. Submit the final design and layout to the COR and Jemez Day School Principal for final review within 30-days from award. If needed, the Jemez Day School staff is available to meet with the contractor to answer any last questions or clarifications prior to finalizing the design.

DEBRIS DISPOSAL

The Contractor shall:

1. Remove all existing play equipment, components, and decks from existing playground area, in preparation for new play structure, if applicable and transport off-site.

2. Prepare the site for installation of all equipment.

3. Receive, unload and transport any and /or all playground equipment in support of this

SOW to Jemez Day School site.

4. Plan for the mobilization cost of materials, equipment, office trailer, storage bins, and other construction items that need transporting to project site before starting up.

5. Plan for equipment storage and security throughout the project. The school shall not be held liable for any lost, stolen, or damaged items.

6. Visit the site in-person to survey, take measurements and finalize design plans. An on-site visit will allow the contractor to make observations and judgements. Any concerns or need for clarification should be brought up with the COR prior to finalizing design and ordering equipment.

7. The Contractor shall remove all debris generated by demolition activities. The Contractor bears responsibility and all associated or related costs with the removal and disposal of all construction debris from properties of the United States Government.

8. The Contractor is required to comply with applicable Environmental Protection Agency (EPA), Federal, State, and local Government laws, policies and regulations while engaged in the removal and disposal of debris. The Contractor shall transport construction debris outside the boundaries of the school to an approved EPA-approved landfill. The Government is not responsible financially or otherwise, for the success or failure of arrangements for the disposal of debris between the Contractor and other parties.

SITE PREPARATION

The Contractor shall:

1. Provide Topographic Drawings showing the main physical features on the ground.

2. Remove all existing surfacing (sand and dirt) in the existing playground areas.

3. Excavate site per design and haul spoils, in preparation for new surfacing.

4. Shape the pitch of the surface way – to shed the water away.

5. Install ramps for Accessibility where required by code.

6. Slope at .015% for Handicap.

7. Remove all debris generated by the or caused by the demolition work in this contract.

The Contractor bears all responsibility and all associated or related costs with removal and disposal of all debris form the properties of the United States Government.

8. Transport the debris off the boundaries of the Jemez Day School to an approved EPA landfill. The government is not responsible in any way financially or otherwise, for the process or failure of arrangement of deposal of debris between the contractor and other parties.

DRAWING SUBMISSIONS

1. No equipment shall be fabricated or delivered until the receipt of approved shop drawings from the COR or approved representative.

2. Equipment manufacturer shall provide the following information with each shop drawing/product data submission:

o Dimensioned arrangement drawings for each piece of equipment including a plan and elevation view of the assembled units with overall dimensions, lift points, unit shipping split locations and dimensions, installation and operating weights, and installation, operation, and service clearances.

3. Each component of the unit shall be identified, and mechanical specifications shall be provided for the unit and accessories describing construction, components, and options.

4. Design/ Drawing Submittals:

a. Initial Project Assessment (10%) o Site visit(s) for field investigation and meeting with functional area users & technical staff.

o Prepare a study and investigative report verifying the project scope, any existing conditions and/or design considerations unique to the project area.

b. Design Development (35%) o Initial concept design, incorporating at least two alternative plans with phasing strategy, feasibility studies, analysis of infrastructure systems and recommendations defining the design approach including surface materials, and drainage system. Detailing safety and accessibility features per ASTM F1292-22, and ASTM F1951-2.

o Response to Clients 10% design review comments, if applicable.

c. Mid-Design (60%) o Advanced design and engineering scheme of selected alternative plan.

o Outline specifications, (including table of contents) o Cost estimate, schedule of material submittals and finish schedule.

o Response to Clients 35% design review comments, if applicable.

d. Pre-Final Design (95%) o Complete submittal of design drawings and specifications including material.

o Submittal listing and finish schedule. If applicable.

o Response to Clients 60% design review comments, if applicable.

e. Final Design (100%) o Submittal of final design drawings, specifications including material submittal.

o Final listing and finish schedule, and cost estimate.

o Final design drawings will be prepared in .DWG, and .PDF format.

o Response to Clients 95% design review comments, if applicable.

f. The Contractor shall list any exceptions to this SOW.

g. The Design-Build shall be prepared and submitted with complete construction documents for review and approval by the Government.

h. BIA Handbook 2040-7. Seals and Signatures 7.1. For documents produced by the

Designer of Record and by all engineering disciplines, drawings issued at the 100 percent construction documents phase shall include a current professional seal and signature.

DRAWINGS/SUBMITTALS REQUIREMENTS:

Contractor shall provide two (2) sets of 100% drawings and one (1) electronic CAD file on Compact Disk or thumb drive to be distributed to the following individuals.

• Principal

• COR

International Play Equipment Manufacturers Association (IPEMA). IPEMA provides third-party Product Certification services for U.S. and Canadian public play equipment and U.S. public play surfacing materials. The services provide for the validation of a participant’s certification of conformance to the standards referenced above. Both certifications are administered by Detroit Testing Laboratory, Inc. For more information on certification and membership, visit IPEMA’s website at: www.ipema.org. All equipment must be IPEMA Certified. Certification must be included with your proposal submission.

WORKING HOURS

Work hours for this project shall be performed between the hours of 7:00 am and 3:30pm each day unless arrangements are requested through the COR.

CAMPUS ACCESS

BIE facility management personnel shall provide access to Jemez Day School on a daily basis.

The contractor shall keep to a minimum disruption of classroom instructions and/or normal school activities.

EXCAVATION

The contractor shall be responsible for repairing, replacing all areas of surfaces back to their original form. The contractor shall fill and compact trenches under sidewalks and pavements.

CONTRACT ADMINISTRATION

a) The Contractor shall not perform work that is outside the SOW (included) unless directed in writing by the Contracting Office (CO). Any work done by the Contractor outside the SOW without direction from the Contracting Officer will be at the Contractor's own risk.

b) The CO shall provide a Notice to Proceed (NTP) to begin the performance of work after the contract has been awarded.

c) Contracting Officer's Representative (COR) or approved representative at the Jemez Day School shall be designated for the administration of this contract. The COR shall coordinate the schedule for each phase, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue/receive Government Furnished Items. The COR has the authority to direct the Contractor to stop the performance of work if unsafe work conditions are observed (COR will notify CO of any stop to the performance of work).

d) The laws regulating wages and hours of workers employed under this contract are subject to the Davis-Bacon Act.

WARRANTY

The Contractor should address each of the following:

1. Applicable warranty and/or guarantees of equipment and installations including any conditions and response time for repair and/or replacement of any components during the warranty period.

2. Warranty periods start date. Jemez Day School desires the warranty start at the time of substantial completion.

3. Availability of replacement parts.

4. Recommended spare parts list.

5. Life expectancy of equipment under normal use.

6. Detailed information as to proposed return policy on all equipment.

7. The contractor shall provide a three-year workmanship warranty from the date of completion.

8. The contractor to provide one free safety audit and an annual inspection for the next for play equipment and surfacing.

CONTRACTOR’S RESPONSIBILITIES/CONDITIONS

1. All Labor, equipment, materials/supplies, rentals, tools, insurances, taxes, safety, security, staging/storage, full time supervision, worker/owner/property protection, and temporary utilities/hookups.

2. Traffic control, fall protection, deliveries, notifications/filings, permits, control measures on dust, noise, contamination, general ground/soil restoration, daily and final site cleanup, housekeeping; trash/debris disposal, etc.

3. Any and all damage that may evolve from carelessness, negligence, irresponsibleness, including accidents to, but not limited to the BIA and their tenant’s property, assets, investments, etc. Any discoveries of hazardous and contaminant materials shall be reported immediately to the designated Contracting Officer Representative (COR).

4. Any and all damage to existing property caused by the Contractor as result of but not limited to demolition, installation, deliveries, including the patching and repair of existing building equipment, components and/or systems. All costs to repair, patch, finish, replace and fixes shall be the responsibility of the Contractor and will carry or warrant no time extensions or contract modifications.

5. Shall always adhere to and be in compliance with any and all applicable Federal, State, City and pertinent Local regulations, statues, and laws. No on-site burning or burying is allowed.

8. Field verification of actual dimensions, materials, angles (skew), slopes, alignment and all existing conditions shall be the sole responsibility of the Contractor.

9. Field investigation data to create a grading and drainage plan to use for the playground sites to facilitate drainage of the site.

10. Annual inspection of playground equipment and surfacing to meet manufacturer’s specifications.

11. Contractor shall provide Port-a-Potty during project for workers.

12. The contractor shall provide construction drawings, and red lined blueprints.

CONTRACTOR FIELD QUALITY CONTROL

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how they ensure that all work complies with the requirements of the contract. The finalized QCP will be accepted by the Government at the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 business days prior to the effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within ten (10) business days from receipt of notice that the QCP is found "unacceptable."

TEMPORARY FACILITIES AND UTILITIES

The successful Contractor shall provide a secure staging and storage area on the site that is approved by Jemez Day School. It shall be the responsibility of the Contractor to provide their own temporary electrical power with a generator and portable/chemical toilet for use by their workers. No part of the school buildings or facilities will be used for storage or administrative purposes by the Contractor.

CONDUCT PUNCH LIST WALK THROUGH

The Contractor shall conduct a pre-punch list prior to conducting a joint punch list walk-through with the COR. The Contractor is to correct all deficiencies to the satisfaction of the COR.

CLOSE OUT REQUIREMENTS

As requisite for final payment, the Contractor shall provide to the school, and it’s COR the following:

1. Specified quantities of extra/spare materials used.

2. Manufacturer Warranties for each building which identifies each building number and location for entire new work/installation against defective materials workmanship, etc.

Include a one (1) year Workmanship Warranty.

3. Demolition debris haulage tickets, manifests, landfill tickets/receipts.

4. As-built record drawings, systems, demonstration of maintenance and upkeep.

5. Documentation shall include all certified payroll reports and Release of Claims.

PRICING

The Contractor shall submit a cost proposal fully supported by data adequate to establish the reasonableness of the proposed costs:

Playground Equipment (including components, replacement parts), Site Accessories. Surfacing Materials; and all other related Products (Shade Structures, and other categorized Products);

Services offered by the Contractor, for the life of the contract is preferred.

All manufacturer price lists shall be identified in the Proposal response. Proposals shall include an itemized list of any Products and Services that the Contractor intends to include in the Master Agreement and assume responsibility for as prime contractor but are offered by the individual authorized distributors and not included in the Contractor’s catalog (See Attachment 4).

The Contractor shall be the prime contractor and remain solely responsible for contractual performance, and reporting, for any Products and Services offered by the authorized distributor.

The Contractor shall provide the following information in their pricing:

A. Warranty for equipment.

B. Installation and operating manuals.

C. Shop drawings.

D. Structural analysis, if required.

E. Equipment Preventive maintenance schedule.

F. Post installation and annual school staff training related to maintenance and effective supervision to improve safety.

G. Separate pricing for Options 1 & 2 as detailed in Q. Optional Pricing

TRIBAL TAXES, REQUIREMENTS AND / OR RESTRICTIONS

a) Special attention is called to FAR Clause 52.236-7, Permits and Responsibilities and FAR Clause 52.229-3, Federal, State, and Local Taxes. Offerors are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s proposal.

b) Contractor is responsible for contacting the appropriate TERO office for coordination and approvals. Office of Navajo Nation Labor Relations Phone: 928-871-6800 or at https://www.tax.navajo-nsn.gov/

CODES, STANDARDS AND REQUIREMENTS

The Contractor shall comply with the most current editions of the following codes, standards and handbooks, regulatory agency requirements and all other applicable codes shall apply to this project.

• BIA School Facilities Design Handbook dated March 30, 2007, Chapter 4

• American with Disabilities Act and Architectural Barrier Act Accessibility Guidelines

• Environment Protection Agency.

• OSHA Requirements

• American Society for Testing and Materials (ASTM):

o ASTM 1292-22 measures the playground surfacing’s softness and the risk of life-threatening head injuries at various fall heights.

o ASTM-F1487- 11 Standard Consumer Safety Performance Specification for Playground Equipment for Public use.

o ASTM-F1292-13 Standard Specification for Impact Attenuation of Surface Systems within the Use Zone of Playground Equipment.

o ASTM 1951-09 Standard Specifications for Determination of Surface Systems Under and Around Playground Equipment.

o ASTM F2049-11 Fences/Barriers for Public, Commercial, and Multifamily Residential Use Outdoor Play Areas.

o ASTM F2075-20 Standard Specification for Engineered Wood Fiber for use as a Playground Safety Surface Under and around Playground Equipment.

https://www.tax.navajo-nsn.gov/

• Printed Handbook for Public Playground Safety (CPSC) Equipment shall meet all guidelines stated in the “Handbook for Public Safety” published by the Consumer Product Safety Commission. Copies of publication No. 325 may be obtained from U.S. Consumer Product Safety Commission, Washington, DC 20207.

The Contractor shall provide a multi-disciplined team to furnish the services required to complete the work. Each responsible team member shall be knowledgeable of and provide work in compliance with the most current editions of all applicable codes, standards, and guidelines as adopted by BIA/BIE.

A/E Codes and Standards

The A/E Contractor shall provide a multi-disciplined Architectural-Engineering team to provide professional design services; each responsible team member shall be knowledgeable of and meet compliance with the most current editions of the following codes, standards, and guidelines.

1. ASTM Standards.

2. U.S. Consumer Project Safety Commission Public Playground Safety Handbook.

3. NFPA 5000 Building Construction - Life Safety and Fire Codes.

4. National Electrical Codes.

5. Uniform Plumbing and Mechanical Codes.

6. ASHRAE Standards, Handbooks, Journals and Publications.

7. Americans with Disabilities Act and Architectural Barriers Act Accessibility

Guidelines (ADA/ABAAG).

8. OSHA - Federal Regulations.

9. EPA - Tribal, State, and Federal Regulations.

10. Value Engineering DOI OMB Circular A-131.

11. DOI – Guiding Principles for Sustainable Federal Buildings.

12. BIE Design Handbook.

13. BIA-DRMS Space Allocation Guidelines.

Important Notice:

Where applicable, the A/E shall adhere to all Federal and State statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA) - Section 106 shall be mandatory.

Occupational Safety and Health Administration

• Regulations (Standards – 29 CFR)

• Standard Number 1910

National Fire Protection Association (NFPA)

• NFPA 5000 Building Construction and Safety Code

• NFPA 101 Life Safety Code

• NFPA 70 - National Electrical Code

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

(ADAABAAG)

Standard Codes

• EPA - Tribal, State, and Federal Regulations

• Value Engineering DOI OMB Circular A-131

• DOI – Guiding Principles for Sustainable Federal Buildings.

• DOI – BIA School Facilities Design Handbook

• 2018 International Building Code (IBC)

• 2018 International Fire Code (IFC)

• 2018 International Plumbing Code (IPC)

• 2018 International Mechanical Code (IMC)

• 2018 International Swimming Pool and Spa Code (ISPSC)

• 2017 National Electric Code (NEC)

• International Energy Conservation Code (IECC)

• Crime Control Act of 1990, Public Law 101-647

Where applicable, the Contractor shall adhere to all federal and State statutes pertaining to archaeological, historical, and environmental clearances which may affect this project.

Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA), Section 106, will be mandatory. The Contractor shall follow all applicable environmental laws.

APPENDIX A: DESIGN PRINCIPLES FOR PLAYGROUND SPACE

1. Design for different types of play: Children use different types of play to understand the world around them and to master life skills. Unfortunately, most playgrounds only focus on active, physical types of play. A good playground challenges and promotes children’s growth by providing opportunities for children to engage in multiple different types of play. As the contractor is designing the space, they should consider how the playground can accommodate different types of play for example, but not limited to - active play, sensory play, creative play, imaginative play, social play, and reflective play.

2. Age-appropriate design. The organization and features of the playground should be tailored to K-1st students.

3. Create a sense of space: A playground without a sense of place looks generic, like it could be anywhere in the world. The playground should have a strong sense of place that speaks to the culture, location, and “spirit” of the Jemez Day School community. We want the playground to feel rooted in the place and culture of where Jemez Day School is located. We want it to foster a sense of civic pride and belonging. Infuse a sense of place into the details of any pretend play areas. Really focus on the cultural specifics here to create and authentic experience. How are houses built in the community? What do the kitchens look like? What are the names/ logos of local businesses? Can we incorporate the spoken language of the Jemez Day School community? The aim is for the playground to become a special place, a unique symbol of the community. How can we make the Jemez Day School playground different from any other playground?

4. Trust children’s creativity. Adults tend to design play elements with a singular purpose:

slides are for sliding down, swings are for swinging on, and monkey bars are for traversing. But children are boundlessly creative, and they will always find ways to use elements for purposes they weren’t originally designed for. A good playground should encourage and trust children’s creativity to take the lead. As much as possible, include playground elements that can be used in many ways.

5. Make room for secrets and surprises. Children are finely attuned to the small wonders of the world. For them, the magic of a playground sometimes lies more in the little details than it does in the structures and big elements. Throughout the design, the Contractor should consider how to add in little surprises that can be discovered whilst playing. Little painted pictures in corners and nooks, secret hiding places, interesting textures, handles and levers, peep holes, unexpected sounds, and talking tubes all make and keep a playground interesting. While busily building, these details can easily be missed or forgotten so prioritize them in the design.

6. Consider the “flow” of the space. Children in a natural state of play do not move in straight lines. Having a playground that “flows” well involves having all the components of the playground well-connected. Good “flow” will give the child different directions to explore each time they step into the play space and will help avoid traffic jams on the playground.

7. Create zones for different energy levels. Consider what atmosphere or feeling we want to foster in different parts of the playground depending on what activities will likely take place there. Separating spaces by energy levels creates space for different kinds of activities. Consider how to create room within the playground for children to scream and shout, talk and laugh with their friends, or quietly daydream or draw.

8. Design for intersections. When designing the site, consider the needs of children of different abilities. This can include mental and physical disabilities, but it also extends to children of different ages, abilities and strengths. Trying to design a playground in which every inch is accessible to every child who might play on it will result in a boring play space. It can also have the unintended consequence of segregating children of different abilities. Instead, focus on designing for “intersections,” or opportunities for children of all abilities to interact and play together. In designing spaces of “intersection”, it’s helpful to think about ability on a scale, instead of categorizing children as “disabled” and “able-bodied.” When you think about the strengths of children on a scale, you can design spaces where features have a range of difficulty instead of a distinction like a handicap slide. A rock-climbing wall is a good example of a feature with a scale of difficulty.

9. Classroom Space Outdoors: Studies show that cognitive ability and attention increase when students are exposed to nature. Is there any opportunity to design the space that allows Teachers to take students outside to learn.

10. Durability and sustainability. These improvements represent a significant social and financial investment for the BIE, Jemez Day School. They are to be lasting. As such, they need to be durable, low maintenance, and manageable. The program for the playground will include a maintenance plan that institutionalizes the cycle of work necessary for caretaking as well as any technical need-to-know information such as types of materials, sources, and vendors.

11. Work with, not against nature. The best playground is the one nature provides. Tree limbs are perfect for climbing and swinging on and river rocks make the best steppingstones. The ultimate sandbox is a big stretch of beach and a handful of shells.

Incorporate nature into the design as much as possible by adding gardens, trees, flowers, boulders, stumps, and logs. In addition, look at how to work with the natural features that already exist in space.

12. Includes Elements of Jemez Day School Culture/Art/Language where possible: The outdoor space should be an appealing centerpiece for the community and school that reflects the students it serves and the unique community where it will remain for many years for many generations to enjoy.

13. Don’t forget the basics: Be sure to include basic practical necessities in the space like:

a. Shade.

b. Drinking water (if possible).

c. Seating for children and adults.

d. Trash cans.

e. Storage for children’s bookbags, or coat.

f. Storage for any loose parts or play equipment.

g. Any necessary playground rules or signage (In both English and local Native

Language).

END OF STATEMENT OF WORK

APPENDIX A: DESIGN PRINCIPLES FOR PLAYGROUND SPACE