ATTACHMENT_1_-_SOW_-_04-05-2024.pdf

BUREAU OF INDIAN EDUCATION

RED ROCK DAY SCHOOL

COUNSELING SERVICES

STATEMENT OF WORK

DESCRIPTION: Red Rock Day School students are in need of Counseling Service Provider. The contractor shall provide personal owned vehicle for travel and reimbursement, supplies, materials electronic equipment (computer, printer, phone, etc.) to complete job assignments, and personnel to provide Counseling Services for Bureau of Indian Education located on the Navajo Nation Indian Reservation at Red Rock Day School in Red Valley, Arizona.

BACKGROUND: The Bureau of Indian Education, Navajo Nation, serves as a branch of the State Education Agency (SEA) for several elementary and secondary schools and dormitories serving the Navajo Reservation students located in the states of Arizona, New Mexico, and Utah. The Statement of work calls for personal professional related services to assist the targeted Navajo Nation Schools in implementing the special education and related services as authorized under P.L. 108-446 Individualized with Disabilities Education Improvement Act (IDEIA). The purpose of IDEIA program is to improve academic achievement of students with disabilities and introduce strict accountability measures to hold schools, districts and states responsible for the academic results of student with disabilities. A working knowledge of Special Education requirements/Laws for the state of Arizona.

PLACE OF PERFORMANCE: Red Rock Day School, Red Valley, Arizona.

PERIOD OF PERFORMANCE: Base and 1-4 year(s) option

IDENTIFIED STUDENTS: Based upon the need over the last five years at Red Rock Day School, it is anticipated that ten students per year require services. The total hours required (based upon student’s IEP and service time indicated on IEP).

TASK 1. COUNSELING SERVICES:

1. Contractor will make prior arrangements with Red Rock Day School’s Special Education Teacher/Coordinator to develop a schedule to assess referred students as needed for initial or reevaluation and to schedule service delivery days during school hours Monday to Friday.

2. Contractor will provide a working phone number and contact information to the school and SPED Teacher/Coordinator.

3. Contractor shall provide direct student counseling services according to student’s IEP which may range between 30 minutes to 60 minutes 1 time per week.

4. Contractor will provide compensatory service time for counseling services if student direct counseling services per week were unexpectantly not met by reasons of the Contractor (sick, etc).

5. All Student services will be logged in the schools identified “service log” form (establish by the school), hard copy service logs will be turned into the SPED Teacher/Coordinator every two weeks or placed in the students' IEP folder as directed.

6. Contractor will use the NASIS data base system to input student’s IEP, upload service logs, write progress reports, and post other essential SPED documents.

7. Contractor must have working knowledge of how to use the “Authenticator” app for access to

NASIS.

8. Contractor will provide documents required for student IEP including the following: Summary Report, parent letter, Team Meeting notes, Behavior Intervention Plan, Functional Behavior Assessment (and/or but not limited to).

9. Contractor shall meet the 90 days requirement for evaluation of student when provided with an “Assessment Plan;” also will provide finished evaluation report to the SPED Teacher/Coordinator two weeks prior to the scheduled IEP meeting.

10. Weekly counseling services, while school is in session, will be arranged and maintained on a regular schedule by the Contractor.

11. Contractor shall regularly collaborate with school staff, parents, other service providers, and/or students to enhance and provide optimum student services.

12. Contractor shall be available for 30 minute monthly SPED staff meeting and each ten student’s 1 – 2-hour annual IEP meetings (in person, virtual, by phone, or after school hours), monthly service provider meetings, and one 1-hour parent training per year, to give information in the area of expertise.

13. Contractor will develop appropriate Specific, Measurable, Achievable, Relevant, and timebound (S.M.A.R.T) goals and objectives for each 10 students’ IEP development.

14. Contractor will make every effort to attend each of ten students’ 1 – 2 hour IEP meetings.

15. Contractor will write quarterly student progress reports in the NASIS system which will be given to parents according to IEP.

KEY PERSONNEL MINIMUM REQUIREMENTS:

The contractor shall provide key personnel that meet or exceed the following minimum requirements.

Evidence of meeting these requirements shall be provided to the Government with the Contractor’s quote and Replacement of key personnel will require prior coordination and approval of the school.

Education: Master's degree in social work, (School) Psychology or Mental Health Counseling from an accredited program # of Years of directly Related professional experience: At least five (5) years of experience with Native American students (K-8th) is required.

License(s)/Certification(s) Possess a valid, unrestricted license/certification from a state or U.S. Territory that grants legal authority to provide psychological and/or counseling services as an independent practitioner in the fields of Psychology, Social Work, Counseling, Marriage and Family Therapy or a similar counseling field.

All Contracting candidates are required to complete background check before on-site services.

Replacement of key personnel will require prior coordination and approval.

Deliverables

Counseling Services:

Estimated 35 (full day once a week) or 72 (½ day twice a week) visits depending on student IEP

Due within 5 working days of request by the COR

Documents shall be written in clear, understandable English that is devoid of grammatical, spelling and cut & paste errors.

Documents shall be delivered on time.

BACKGROUND INVESTIGATION

In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel

Security and Suitability Requirements all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment.

Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM).

A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C. 13041 (3)) during contract performance until a final background investigation determination has been made.

Prior employment with the Federal Government, including BIA, OIEP or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted, nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation.

Prior to contract award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at (505) 563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation.

If an unfavorable screening (applicant and suitability) determination is made, a contract shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determination is made, which will make them ineligible for contract award.

If an unfavorable final background investigation determination is made, the contract may be terminated and the employee in question shall not be authorized to provide service to the BIA, OIEP, if the service involves contact with or regular control over Indian children.

Dr. Kee-Parsons, Principal