Attachment_4_-_Q_A_4_24_2023_0001.pdf

140A2323Q0134 WebET Questions and Answers

4/24/2023

1. (Attachment 1 - PWS, pg 17) Please clarify if the Government will be providing off automation equipment such as computers, software, etc. and if the automation equipment will be part of the BIE network.

Yes, we will provide Government Furnished Equipment with Microsoft Office 365 and appropriate licenses. Yes, it will be on the BIE network, although it may also be on the BIA network as we migrate changes to the Azure Active Directory.

2. (Attachment 1 - PWS, pg 16) As the contract will be providing software as a service off-site, please clarify if background investigations are still required.

We will be following https://www.dhs.gov/homeland-security-presidential-directive-12.

Background investigations will be determined by the contractor personnel’s required access and availability to information.

3. (Solicitation and Attachment 1- PWS) Please further clarify the PoP and contract start date. The solicitation indicates the base PoP starts June 1, 2023. Attachment 1 specifies the bases PoP starts September 30, 2023. If the PoP is June 1, this leaves only 2 months to fully develop the application and complete all the associated tasks and does not allow for training sessions to begin 3-4 months on the new system.

The PoP will begin upon award of the contract and clearance of the contract staff through personnel security.

4. (Attachment 1 – PWS and Attachment 3 – Pricing Schedule) Will the government be providing plan and/or guide templates to follow for the many plans and guides required to meet requirements?

No, the Government will not be providing a plan and/or guide templates.

5. Who built the current system and are they an ISBEE?

Paul Charbonneau, it is unknown if he is an ISBEE vendor.

https://www.dhs.gov/homeland-security-presidential-directive-12

6. Does the BIE (or the DOI) currently have any guidance or overarching “approvals” of any cloud environment or a particular low code/no code platform?

No, the BIE or the DOI does not use any low code/no code environments at this time.

7. Is the August 2023 availability deadline firm, given we are currently in the 3-4 month testing-phase timeline?

No, please identify your proposed timeline in the project schedule.

8. (Attachment 2, page 7, Introduction) Is the application used/users input data outside the dates of September 1 and December 1 each year?

Currently, all the data input is taking place during this time for the student count week.

There are additional cost data points as described in 25 CFR Subpart G, Student Transportation, that are required to be reported by August 1st each year that are not being reported in the current system. We expect the new system to meet all requirements of 25 CFR Subpart G, Student Transportation, which would allow for input of these additional data points. The new system should be available for use year-round.

9. Is it required for the WebET application to be in Production mode before the start of the 2023 school year in August 2023?

See answer 7 above.

10. What is the estimated number of internal users for the WebET application?

Approximately 125-150

11. What is the projected number of external users for the WebET application?

Approximately 250-300

12. Should we include the licensing costs of the proposed solutions in our quotation?

Yes, all costs associated with the development and hosting of the application should be included.

13. Reports, pg. 8:

a) How many canned reports currently exist in the current WebET application?

There are 2 current canned reports.

b) Are all these canned reports to be replicated in the new WebET application?

Yes.

c) How many new canned reports are required in the new WebET application?

There is not a defined number at this point but we do anticipate additional canned reports in the future

14. Pg 11, lists the deliverable: “Deliver 5 live online trainings within 30 to 60 days leading up to count week the in first year to all 100% BIE and Tribal end users.” Please clarify if this timeline refers to the Jul-Aug 2023 period.

Please identify your proposed timeline in the project schedule.

15. Is the contractor required to be on site?

"The Federal Task Lead will work with the BIE project manager and the Contracting Officer’s Representative (COR) to provide technical oversight for the activities and tasks to be performed by the contractor, and to establish work priorities as set forth in this Performance Work Statement (PWS). DOI/BIE will work with the contractor’s on-site project manager to establish and clarify any questions and technical issues."

No, the contractor will not be required to be on site.

16. Do resumes count toward page count?

No, the resumes do not count toward the page count.