Scope_of_Work_-Tuba_City_REV_0002.pdf

Unlimited Copier Maintenance Services, Tuba City

Updated: 09/13/2022

Scope of Work:

Tuba City Boarding School has a requirement for unlimited copier maintenance service agreement.

The contractor shall provide unlimited copier maintenance and supply service agreement for government owned Xerox Primelink copier/printer for supplies for Tuba City Boarding School, located in Tuba City, Arizona.

1. Contractor shall provide maintenance service for government owned black and white and color printer/copiers. This service will include unlimited printing, all parts, labor, materials, toner and other associated costs.

2. Contractor shall provide preventive maintenance and repair of the black and white and color printer/copier in accordance with the manufacturer’s recommendations.

3. The Contractor shall provide qualified technician with capabilities of providing all supplies and services for copiers.

4. Services will be scheduled with the point of contact during normal business hours listed below, at the convenience of the government: 7:30 a.m. to 4:30 p.m., Arizona Mountain Daylight Time, Monday through Friday, except Federal Holidays.

5. Contractor will provide a service report each time the Contractor accomplishes an inspection, which includes the CONTRACT NUMBER/PURCHASE ORDER NUMBER.

6. Unlimited service agreement must be billed at the rate accepted by the government at the time of contract award as incorporated into the contract.

Maintenance Service Agreements:

The Contractor shall provide the following for repair and maintenance service.

1. 1 hour response time; 2 hours on site

2. Includes toner and staples

3. Free Technical Support

4. Lifetime software upgrades

Price and Cost Schedule:

The Contractor’s rate identified for UNLIMITED maintenance services described herein is considered as an all-inclusive rate. All-inclusive is defined to include unlimited printing, parts(s), labor, travel expenses, and all other fees. Base Year Contract with Four (4) Option Year Option.

Scheduling is below.

Unlimited Copier Maintenance Services, Tuba City

Monthly Allowance (estimated usage) is identified in the table below to make available the average monthly usage to provide a monthly quote for unlimited copier maintenance service.

No. Make MODEL

SERIAL

NUMBER

Service

Per Month

Monthly Allowance (estimated usage)

Location

Base Year Xerox Primelink C9070 DQP141743 $__________ 9,000 B&W 4,000 Color

Tuba City

OP YR 1 Xerox Primelink C9070 DQP141743 $__________ 9,000 B&W 4,000 Color

Tuba City

OP YR 2 Xerox Primelink C9070 DQP141743 $__________ 9,000 B&W 4,000 Color

Tuba City

OP YR 3 Xerox Primelink C9070 DQP141743 $__________ 9,000 B&W 4,000 Color

Tuba City

OP YR 4 Xerox Primelink C9070 DQP141743 $__________ 9,000 B&W 4,000 Color

Tuba City

Deliverables and Reporting Requirements:

Deliverable Description Frequency Delivery Method

Monthly Delivery Tickets

Present a delivery/invoice to confirm Monthly Allowance of Black and color printing. If supplies were ordered, include.

Monthly Provide with Monthly

Invoice through IPP billing.

Safety and Security:

Contractor Employee Identification. Before commencing work under this purchase order, the contractor shall ensure all employees wear identification card with the company logo visible. The Contractor shall check-in at Administration building with Front Office Staff prior to any work being completed on campus. Tuba City Boarding School is a closed campus and must comply with all Navajo Nation COVID-19 guidelines.