Attachment_1_-_SOW_Busby_JDC_Sewer.pdf

STATEMENT OF WORK (SOW)

NORTHERN CHEYENNE AGENCY

YOUTH DETENTION CENTER

BUSBY, MONTANA - BUILDING #304 SEWER/WASTEWATER SYSTEM UPGRAGE PROJECT

Background:

Recent assessments show that key parts of the wastewater system located throughout the Facility’s crawl space have deteriorated, reducing flow capacity and increasing the risk of leaks and sanitary or environmental issues. These services will be performed at the Northern Cheyenne Youth Detention Center, located at 304 Mennonite Church Road, Busby, MT 59016.

Scope:

The overall objective (SCOPE) of this project is to fully restore the wastewater infrastructure to a compliant, reliable, and sustainable condition that meets current engineering, environmental, and public health standards and supports safe and efficient facility operations.

Objectives:

The Bureau of Indian Affairs (BIA), Rocky Mountain Region Office (RMRO), requires the rehabilitation of the existing sewage infrastructure primarily focused on the collection network piping under the facility’s first level (the crawl space). The goal of this project is to fix the wastewater system at the Northern Cheyenne Youth Detention Center by replacing or repairing the damaged parts of the sewage lines. This work will restore the system’s proper flow, prevent leaks, and ensure the facility remains safe, sanitary, and fully operational. Replacing the corroded and failing iron pipelines is necessary to prevent future leaks, contamination, and potential structural damage.

Requirements:

Performance of all services will assure complete safety to public visitors, Government employees, contractor employees, and all other persons in the area.

The Contractor will perform technical work in accordance with applicable publications. They include but are not limited to:

Standards AND Publications (Latest Editions):

International Plumbing Code (IPC) or Uniform Plumbing Code (UPC), whichever is applicable to the locality.

NFPA 70 National Electric Code NFPA 101 Life Safety Code Montana State Fire code Law Regulations and Code Book 40 CFR 61 Other applicable OSHA requirements.

A Payment and Performance bond shall be required for the duration of the project.

Specific Tasks:

Replace approximately 500 linear feet of metal iron piping with varying diameter sizes ranging from ten(10”)-inch – four(4”)-inch with Schedule 40 polyvinyl chloride (PVC) piping.

All existing metal (black iron) piping horizontally positioned and suspended by hangers shall be removed and replaced with Schedule 40 polyvinyl chloride (PVC) piping, including all necessary adapters, couplings, unions, and T/Y junctions. Connections to vertically orientated metal piping of the sewage system traveling up into the facility connecting into either the existing plumbed sewage/wastewater collections system or for ventilation shall be completed w/ appropriately sized adapters and/or components to securely join the PVC piping material to the Metal piping material.

Including the replacement or repair of any support hangers or suspended supporting cross-members as needed.

These materials (Sch 40 PVC) meet industry standards for underground wastewater conveyance and provide durability, corrosion resistance, and long-term reliability necessary for detention facility operations.

Contractor’s work and responsibility shall include, but is not limited to, supply of equipment/materials, planning, programming, administration, management, supervision, and all required inspections to assure all acquired equipment/materials and services are completed in accordance with the contract and all applicable laws, regulations, or directives.

Provide a 3-year materials warranty and a 1-year installation warranty. The Contractor shall insure all work meets or exceeds specifications.

The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

All materials shall be installed in accordance with the manufacturer’s recommendations and/or applicable building standards unless specifically stated otherwise in the specifications.

Special consideration of the Contractor is directed to the fact that the required accuracy, thoroughness, safety, and progress of this work are essential to the intended purpose.

The work shall be done under professional supervision by competent employees. All contract services shall be in accordance with the submitted documents, and any additions, revisions or deletions must be approved by the Contracting Officer or his/her authorized representative.

The Contractor will notify the COR or his/her authorized representative, upon commencement of work activities, and difficulties, interruption, or suspension of work, and when the required work has been completed. The Contractor shall update the COR, or their authorized representative, no less than once weekly on status of work being done

The Contractors shall comply with the Davis-Bacon Act and payment of not less than the applicable prevailing wage rates for the locality established by the Department of Labor for the project locale.

Pre-Construction Safety Meeting: Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

The contractor shall contact the local TERO Office before beginning project work.

Completion of work shall include acceptable performance of all aspects of this contract.

Delivery:

The contractor will be required to attend a pre-work conference at least one week prior to beginning work, during which time the Contractor shall supply the COR with a Safety Program Submittal

The contractor shall provide digital copies of each submittal for review and approval by the BIA’s representative

Reporting timeline for all reports is to begin upon mobilization, including digital Daily Construction Reports, digital Monthly Progress Reports, Interim and digital Final Inspection Reports.

The Government requires digital Daily Status Reports and Weekly Progress Reports from contractors in order to monitor progress and ensure compliance. The daily reports can be submitted at the end of the week if approved to work during a weekend, or Fridays, whichever is the last work day of the week.

The Contractor shall maintain accurate accident records and report accidents as prescribed to the COR. Accidents shall be reported within 24 hours of occurrence, and all serious accidents (those resulting in death or injury requiring medical attention or lost time) shall be reported immediately.

In all instances where Government property, equipment, natural features, landscape, or trees are damaged by contract employees, an immediate notification shall be made to the COR. A full report of the incident and extent of such damage shall be submitted to the COR within two working days of occurrence, excluding weekends and holidays.

Government-Furnished Property:

N/A

Security Requirements:

Contractor shall provide the BIA with a list of all onsite personnel working on the project.

Contractor shall remove all debris from the work site daily.

Contractor is responsible for the security of tools and equipment being used at the project site.

The Contractor shall, at all times prior to delivery, take care to protect and preserve all materials, supplies, and equipment of every description (including material and property which may be Government owned) and all work performed.

All reasonable requests of the COR or his/her authorized representative to enclose or specially protect such property shall be complied with. If so determined by the COR that material, equipment, supplies, and work performed are not adequately protected by the Contractor, such property may be protected by the Government, and the cost thereof may be charged to the Contractor or deducted from any payment due to them.

Employee Identification: All contractor employees and the employees of subcontractors shall wear a uniform with company logo, and ID badges with company credentials. Badges and uniform logo shall be readable at four (4) feet distance. Badge shall have name of employee, company logo and employee ID number.

Place of Performance:

Northern Cheyenne Youth Detention Center, located at 304 Mennonite Church Road, Busby, MT 59016.

Period of Performance:

Work will be completed within ninety (90) days of the issuance of the notice to proceed. The notice to proceed will be issued upon receipt and approval of all required performance and payments bonds including Certificate of Liability Insurance. Work may be conducted between the hours of 7:00 a.m.

and 5:00 p.m. Mtn time, Monday through Friday. No work shall be performed outside of these times, or on federal Holidays, unless approved by the COR in advance.

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the POC.

SOW Special Considerations :

The scope of work only contains approximate measurements for reference. It is required that each interested contractor visit the job site prior to submitting a proposal. The Contractor is responsible for quantities, materials, critical dimensions and work conditions used to calculate a proposal.

The contractor must be cognizant of the difficulties involved and of the contingencies which may arise, and must make certain that their personnel, equipment, transportation methods and supply of materials are always adequate to ensure complete compliance with all provisions of these specifications.

The Bureau of Indian Affairs reserves the right to cancel all, or part of the work described in this Request for Quote if costs exceed anticipated funding. The Contractor is required to provide certified payroll documents for all work performed under this project.

At no time should the contractor do additional work without prior authorization of the Contracting Officer, and no work shall be performed that will cause the Contractor to exceed the contract price.

Work performed without a binding contract document authorizing such work shall result in the Contractor not being paid for that work performed. During the course of the contract, any additional work determined to be needed may be requested by the Project Manager to the Contracting Officer for a Contract Modification.

The Objective only contains approximate measurements for reference. Each interested contractor should visit the job site and assume responsibility for quantities, materials, critical dimensions and work conditions used to calculate a quote.

All interested contractors must register with the COR in advance. The COR’s contact information is as follows:

COR: Forrest Smith Email: forrest.smith@bia.gov

All contract employees shall conduct themselves in a proper and courteous manner at all times.

Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited

The contractor shall offer a guarantee that the work is complete in accordance with all specifications and in compliance with all national, state, and local laws.

END OF STATEMENT OF OBJECTIVE

mailto:forrest.smith@bia.gov