Attachment_1_-_SOW_FP_JDC_Fire_alarm_suppress_upgrade.pdf

ROCKY MOUNTAIN REGION OFFICE

BRANCH OF FACILITIES

STATEMENT OF WORK

U.S. DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN AFFAIRS

FOR

Fort Peck Juvenile Detention Center

Poplar, Montana

1.0 DEFINITIONS AND ACRONYMS

o “BIA” means Bureau of Indian Affairs o “CONTRACTOR” means commercial vendor o “A/E” means the Architectural-Engineering firm o “CM” means Construction Management o “ECCAA” means estimated construction contract award amount o “QC” means Quality Control o “RFI” means Request for Information o “SOW” means Statement of Work o “NFPA” means National Fire Protection Association

2.0 INTRODUCTION AND OVERVIEW

o The BIA, through a commercial contract will arrange for the upgrade and repair/replacement of an existing but nonfunctioning Fire Alarm and Suppression System including any and all associated components of the Fire Detection and Alarm system including the entire fire suppression system throughout the Bureau of Indian Affairs (BIA) Juvenile Detention Center (JDC) building #85. The work will be in three

(3) phased approached.

3.0 Background

o The BIA, JDC building #85 is a 13,902 sq ft, Concrete Masonry Units(CMU) building constructed in 1993. The existing Fire Alarm Suppression System is not working properly and needs to be upgraded or repaired so that the fire suppression system is correctly functioning in the building and meets the required safety standards for a detention grade facility. The current alarm system is beyond its operational lifespan causing various system malfunction(s). The current system is a Simplex 4100 U and older than approx.

fifteen (15) years, and the sprinklers are Tyco brand. The water supply lines/piping network that distributes the water to each outlet/sprinkler is in good condition and does not need to be replaced. Some outlets/sprinklers may need to be replaced or upgraded.

4.0 Scope of Work:

o The phase 1 is to upgrade the components of the entire Fire Suppression System including but not limited to control valves, check valves, backflow preventers, line flushing valves, drainpipe fixtures, air compressors, suppression system sprinkler heads meeting detention grade specifications, jockey pumps, fire pumps if applicable, replacement of any discovered blocked sections in the distribution pipelines (if any) that can’t be flushed/cleared of blockage, but leave all the existing system’s water supply distribution pipelines that are free of damage and unblocked undisturbed including leaving all the pipeline support hangars/anchors in place. This priority will ensure fire safety within the facility.

o Phase two (2), is to upgrade or remedy all deficiencies of the entire Fire detection and alarm system including but not limited to the Fire Alarm Control Panel (FACP i.e. the Master Control Unit), smoke and heat detectors, horns/speakers, strobe lighting, pull stations so that the system is fully operational and properly functioning. The alarm system shall be capable of notifying local authorities if the detection system is triggered.

o The third and final phase is to install detention grade fire extinguisher recessed wall mounted units to extinguishers where the present extinguishers are located. Also to provide all deliverables described in this SOW

5.0 SUBMITTALS

o Drawings: the contractor shall submit all shop drawings, and bill of materials.

2 sets of digital (pdf) for each listed item.

▪ Installation drawings

▪ Bill of Materials

▪ Specifications and data sheets for each component/item installed

▪ List of all software and software licenses

▪ Test certificates, Internal test reports etc.

o System Documentation, Contractor shall provide 3 copies, digital set (pdf) of the following:

▪ A Quality Assurance Plan shall be submitted prior to starting the site work.

▪ System configuration diagrams in simplified block format.

▪ Manufacturer's instructions and drawings/diagrams for installation, maintenance, and operation of all purchased items.

▪ Overall system operation and maintenance instructions/manuals— including preventive maintenance and troubleshooting instructions.

▪ A list of all functions available and a sample of function block programming that shall be part of delivered system.

▪ Warranty documentation and proof of warranty registration shall be provided as required for activation of any and all warranties

6.0 REQUIREMENTS

o The contractor will provide professional and contracted services for the Fire Alarm Suppression System of the Bureau of Indian Affairs.

o Any additional work must be through an addendum to this agreement based upon the availability of funds and required prior approval.

o All work will adhere to the approved drawings/plans and specifications provided under the SOW.

o The contract shall provide construction schedule within 3 days after the Notice to Proceed (NTP)document o The upgrade shall be a nonproprietary system.

o The Contractor will examine the entire fire alarm and suppression systems throughout the building to identify and/or troubleshoot all deficiencies that must be corrected by either repairing or replacing all deficient parts/components throughout the system.

o The contractor shall identify any issues/complications that are outside the scope of the project objectives and immediately bring them to the immediate attention of the Project COR and the Agency Facilities Manager.

o The following list provides a general description of tasks and requirements but is not specifically limited to the bullet point list:

o Contractor shall provide the proper AC voltage power and connect all wires to new pull alarms or newly installed components as necessary. If existing electrical wires cannot be used, begin troubleshooting and fix any undiscovered deficiencies within the funding limitations of the contract.

o Contractor shall furnish all labor, materials, services, and equipment to perform the upgrade and component replacement work performed on both systems.

o Contractor will ensure work completed is in accordance and compliance w/with NFPA Codes. All devices or components shall be Detention grade quality or vandalism/tamper resistant, especially the suppression system sprinkler heads.

▪ Required Detention grade or vandalism proof specifications for various parts or system components for different systems/functions utilized in secure detention centers are defined and/or explained in the following website link for BIA’s; Division of Facilities Management and Construction (DFMC) Information and Resources | Indian Affairs

• Select the link titled: Entire BIA Justice Detention Handbook on the website page

• Refer to Chapters 11 and 12 for clarification on detention grade specification for fire protection systems.

o The Contractor shall replace all existing sprinkler heads on the secure detention side of the facility that fail to meet detention grade specifications. There are approximately 120-135 sprinkler heads on the system, but only the sprinkler heads located in the secured/detention side of the facility must be vandalism/tamper proof (detention grade). The sprinkler heads on the public accessible side of the facility are not required to be detention grade.

o Contractor shall test Fire Suppression System in the buildings, and the testing will be witnessed by an authorized safety.

o Contractor shall be responsible for proper removal and disposal of all construction waste, trash, deficient/obsolete equipment, supplies, and debris from the work site daily.

o A reasonable estimate of the total amount of waste (lbs. or tons) removed from the site for disposal must be recorded and submitted with the closeout documentation per NEPA regulation/requirements.

o Contractors will barricade off and provide all safety precautions to ensure that all staff, residents, and public are protected.

o The Agency Facilities Manager will be the onsite Point of Contact to provide any technical instruction to the contractor as necessary if the COR is unavailable or unable to be contacted.

o The contractor shall schedule and provide one (1) training session to no more than 30 detention personnel on the system's functionality and operability prior to full implementation of the system. The training will cover, at a minimum:

system operation; storage; preventative maintenance within operator control;

and administrative levels of use.

https://www.bia.gov/as-ia/ofpsm/dfmc/info https://www.bia.gov/as-ia/ofpsm/dfmc/info o The contractor shall provide three (3) comprehensive users manuals and three

(3) flash/thumb drives at the completion of training session. The training session shall be within three (3) days of completed installation of the system o The Contractor shall provide the BIA with electronic files of any Warranties.

Installation warranty period of this project is 365 days. The manufactures warranty shall be 3 years after project closeout.

o The number and type of electronic files shall be mutually agreed upon between the BIA and the contractor.

o The Contractor shall be responsible for the closeout of the contract with the subcontractors.

o Closeout procedures shall conform to those in the contract clauses.

o The BIA shall be provided with a copy of a signed completion report prepared by the Contractor, documenting the closeout.

o The Division of Safety and Risk Management or its authorized representative, e.g. BIA Regional Safety Manager, will inspect for compliance with Indian Affairs adopted safety and health codes, policy and mandatory standards.

o The closeout actions shall comply with the following IA-OFPSM Guidelines for completing the Final Inspection provided as attachment A to this SOW:

▪ U.S. Department of the Interior

▪ Deputy Assistant Secretary – Indian Affairs (Management)

▪ Office of Facilities, Property and Safety Management

▪ Division of Safety and Risk Management

▪ Final Inspection and Certificate of Occupancy Guidelines

7.0 Travel

o Not applicable

8.0 Security Requirements:

o In the event the detention center is occupied w/ detainees when the Project Construction work is to take place, the following security requirements are mandatory:

9.0 Employee Background Investigations:

o No contractor employees will be allowed access to the building without a background check. The contractor shall provide the names & contact information for all personnel that are going to be working at the site to complete the background investigations.

10.0 Security:

o All contractor employees shall wear a uniform with company logo, and ID badges with company credentials. Badges and uniform logo shall be readable at four (4) feet distance. Badge shall have name of employee, employee picture, company logo and o employee ID number.

11.0 Government Furnished Materials:

o Floor plans, wiring diagrams, and facility blueprints shall be provided to the successful bidder.

12.0 Work Schedule

o Work will be performed Monday through Friday between the hours of 7:00 am and 4:30 pm local time.

o If work must be performed outside the stated performance schedule, permission from the Agency Superintendent or Agency Facilities Manager is required.

o When performing as contractor, the contractor shall identify themselves as contractors for the government both orally and in writing.

o All materials produced under contract must be labeled sufficiently to identify it as contractor produced materials. Under no circumstances shall the contractor state or imply that it is acting on behalf of the government.

13.0 PERIOD OF PERFORMANCE

o The period of performance shall begin at Notice to Proceed and continue for 90 days.

14.0 Location

o The Fort Peck Juvenile Detention Center at 701 Court Ave, Poplar, MT 59255.

15.0 Other Considerations

o There are approximately 120-135 sprinkler heads on the system, but only the sprinkler heads located in the secured/detention side of the facility must be vandalism/tamper proof (detention grade).

o The sprinkler heads on the public accessible side of the facility are not required to be detention grade.

o Site visit is encouraged before submitting bid proposals.

o Performance & Payment Bonds and liability insurance shall be required for the duration of the project.

o Contractors must be knowledgeable and experienced with working on various

Fire Suppression Systems.

o Contractor and all Contractor’s employees will be required to check in, have proper identification, and visitors pass from the main office daily or weekly.

o The CO shall coordinate with the Agency Superintendent to determine if a weekly or daily visitors pass will suffice.

o Material and equipment storage and security is the responsibility of the contractor.

o Individuals, firms or corporations specifically licensed or certified by the State of Montana shall perform any and all installations where regulation(s) require specific credentials/certifications/licenses to complete the associated particular work/task(s).

o COVID 19 Federal protocol shall be enforced.

o The contract may submit a service agreement with terms and cost for BIA to consider.

16.0 Construction Contract Closeout:

o The Contractor shall be responsible for the closeout of the contract with the subcontractors.

o Closeout procedures shall conform to those in the contract clauses.

o The Project COR or authorized POC will sign off on the upgrade project at the close of the project after verifying all the work is completed and system is successfully tested.

o The BIA shall be provided with a copy of a signed completion report prepared by the Contractor, documenting the closeout.

o The Division of Safety and Risk Management or its authorized representative, e.g. BIA Regional Safety Manager, will inspect for compliance with Indian Affairs adopted safety and health codes, policy and mandatory standards.

o The closeout actions shall comply with the following IA-OFPSM Guidelines for completing the Final Inspection provided as attachment A to this SOW:

U.S. Department of the Interior Deputy Assistant Secretary – Indian Affairs (Management)

Office of Facilities, Property and Safety Management Division of Safety and Risk Management

Final Inspection and

Certificate of Occupancy Guidelines