A04_SOW_Revised_0001.pdf

Office of Information Technology (OIT) Division of Networks

Reston Expansion Cabling Project Statement of Work (SOW) Office of Information Technology

Reston, Virginia

Document Created: April 8, 2024 Revised:

TABLE OF CONTENTS

1. Project Overview

2. Scope Of Work

3. General Requirements

4. Specific Tasks

5. Contractor Certifications and Requirements

6. Contractor Qualifications

7. Bidding Requirements

8. Acceptance Criteria

9. Contract Modifications

10. Payment

11. Appendices

1. PROJECT OVERVIEW

Background:

The Department of the Interior protects and manages the Nation’s natural resources and cultural heritage; provides scientific and other information about those resources; and honors its trust responsibilities or special commitments to American Indians, Alaska Natives, Native Hawaiians, and affiliated Island Communities.

The Bureau of Indian Affairs’ mission is to enhance the quality of life, promote economic opportunities, and to carry out the responsibilities entrusted to us to protect and improve the trust assets of American Indians and Alaska Natives, which is accomplished directly through contracts, grants, or compact agreements.

The Office of Information Technology is responsible for providing information technology and (IT) for all of IA - Office of the Assistant Secretary - Indian Affairs (AS-IA) and the Bureaus of Indian Affairs (BIA) and Indian Education (BIE); and supports the IT infrastructure that facilitates the fulfillment of the highly complex IA mission. Additionally, it is also responsible for developing and implementing information resources and technology policy, procedures, processes, and systems to effectively execute all OIT functions.

Management Objective:

Due to the 2020 COV-ID pandemic, the Federal workforce maintained a 100% remote location status away from the office place. Today, the BIA is expanding their existing work area(s) to support additional workforce in compliance with the return of the majority of the workforce in the National Capitol Region (NCR) to government office worksites for at least 50 percent of their regularly scheduled tours of duty per pay period; in support of the Office of Management and Budget’s (OMB) Memorandum M-23-15, Measuring, Monitoring, and Improving Organizational Health and Organizational Performance in the Context of Evolving Agency Work Environments therefore, additional space is needed.

2. SCOPE OF WORK

The scope of this project is the installation of Local Area Network (LAN) cabling to support the Bureau of Indian Affairs customers in the USGS building located at 12201 Sunrise Valley Dr. Reston, VA 20190.

The impacted work areas are limited to the Expansion Areas and IDF located in the following rooms: 2D114A, 2D116, and 2D118 and the associated cable runway corridors. Primarily, work will take place on the 2nd floor.

3. GENERAL REQUIREMENTS

The CONTRACTOR shall meet or exceed the security standards set forth by the BIA Office of Security and Privacy. There shall be no local internet access to the BIA system(s).

The CONTRACTOR shall provide all labor, tools, insurance, and supervision to complete the project. The CONTRACTOR may visit the project site to make necessary measurements to determine the extent of the work necessary to accomplish the prescribed work. It is the CONTRACTOR’s responsibility to ensure that the installation shall at minimum meet ANSI/TIA standards and follow TIA/EIA-568B: Commercial Building Telecommunications Wiring Standards and all applicable federal, state, and local codes.

The CONTRACTOR shall warranty all work to be free from defects in workmanship performed by the CONTRACTOR. The warranty shall be for a period of not less than one year from the date of final acceptance by the owner.

The CONTRACTOR must be licensed and bonded.

4. SPECIFIC TASKS

The CONTRACTOR shall perform the following tasks:

TASK 1: Removal of old cables:

The CONTRACTOR shall remove 15+ old cables grouped together that are terminated at the end of 2D118 BIA space. These cables are currently installed in Room 2D116 approximately 30 ft. next to 2D114A (IDF) where the new cables will originate.

The CONTRACTOR shall be responsible for the disposal of the old cable. The facilities trash services will not be utilized for disposal of scrap cable.

TASK 2: Specifications For IDF:

The CONTRACTOR shall provide and install additional Cat 6 RJ 45 patch panels in the IDF data racks to support the additional customers moving into the Expansion Areas

The CONTRACTOR shall purchase and install proper length Cat 6 patch cords to connect the patch panels to the existing Government provided Ethernet Switch (refer to Appendix B for color)

The CONTRACTOR shall provide as-built documentation, to include cable diagrams.

The CONTRACTOR shall label the new and existing patch panels.

The CONTRACTOR shall ensure newly installed patch panels are properly grounded.

The CONTRACTOR shall be responsible for proper cable management.

TASK 3: Customer Area:

The CONTRACTOR shall provide two cables per workstation (cubicle or wall).

The CONTRACTOR shall provide the patch cords for each workstation (14 red, 14 yellow).

The GOVERNMENT will provide cubicles utilizing modular furniture. Wall (5) and Monitor (1) locations will have jacks mounted to the wall utilizing a single gang faceplate.

The CONTRACTOR shall identify and label all ports at the customer’s location (cubicle), TASK 4: Installation and Testing:

The CONTRACTOR shall ensure cables will be supported above the ceiling at a minimum of every 6 ft. by a system of J-hooks.

The CONTRACTOR shall (whenever possible) ensure that the cables will be installed alongside existing cabling that are providing connectivity to workstations in the current occupied suite.

The CONTRACTOR shall install and test data drops and make sure the quantity is sized to match the government provided floor plan.

The CONTRACTOR shall install and test all equipment and ensure connectivity to switch equipment.

The CONTRACTOR shall install and test all cables to ensure industry standards.

CONTRACTOR CERTIFICATION AND REQUIREMENTS

A project manager will be assigned for the installation. This Manager will be well versed in the requirements of the BIA standards, ANSI/TIA/EIA-568B standards, and all applicable federal, state, and local codes.

CONTRACTORS and authorized SUB-CONTRACTORS will use certified technicians for all cable terminations.

BIA is not responsible for any CONTRACTOR equipment or tools. All technicians will comply with OSHA and other federal, state, and local codes and safety requirements.

All technicians will comply with local business/school conduct policies and guidelines. BIA reserves the right to perform background checks on any person(s) who are to perform work.

All unused parts and materials will either be returned for credit or [at the discretion of the BIA site contact] left at the work site upon work completion.

Worksite Requirements/Expectations:

Check in is required at the visitor’s center of the work location daily by the installation personnel.

The installation personnel must be escorted by a badged Federal employee.

Smoking is not allowed in BIA and/or BIE campus buildings.

Storage of tools at the worksite shall be coordinated with the identified BIA Site Contact.

The CONTRACTOR shall remove all debris, rubbish, scraps, and other materials that pose a safety hazard or unattractive work environment resulting from the job site work daily.

Ceiling tile removal and care: Please report any damaged ceiling tiles prior to installation work.

You, as the CONTRACTOR, shall be responsible for replacement of damaged ceiling tiles.

5. CONTRACTOR QUALIFICATIONS

To qualify for installation of this project, the CONTRACTOR must possess the following:

The CONTRACTOR must have successfully performed at least five (5) projects of similar scope that have been functional for at least one (1) year prior to the proposal opening date.

Installation Schedule:

Prospective CONTRACTORS should so indicate and provide projected completion time.

Safety and Protection of Property:

The CONTRACTOR shall always observe OSHA safety regulations during the performance of the project work. The CONTRACTOR shall report to the government agent the existence of any unsafe conditions that may prevent safe performance of work under this contract. The CONTRACTOR shall become familiar with the building layout, security requirements, vehicle access, fire extinguisher location and operation, emergency exits and emergency evacuation plans.

6. BIDDING REQUIREMENTS/EXPECTATIONS

All Bids submitted should include a detailed list of materials with material pricing. The bid must include payment terms. The terms must include a statement that the final payment is not due until BIA has received all required documentation.

7. ACCEPTANCE CRITERIA

Applicable Standards:

All materials and workmanship shall be in accordance with the current applicable federal, state, and local regulations, ordinances, building codes and standards. The installation shall at minimum meet ANSI/TIA standards.

Workmanship:

The successful CONTRACTOR will be held responsible for the professional installation of all materials, including the neat and orderly routing, machine-generated labeling. A walk through shall be conducted between the CONTRACTOR and BIA personnel for inspection of all areas of installation. A punch list will be formulated by the BIA for the site, referencing all deficiencies. The CONTRACTOR shall be required to correct all deficiencies to obtain acceptance.

The CONTRACTOR shall be responsible for any damage to the building, government property and surrounding areas; and shall restore to previous condition at no additional cost to the owner if damage occurs during the accomplishment of the work.

Test Results:

The CONTRACTOR shall ensure all testing is complete and accepted by the BIA prior to payment. Testing includes:

Machine-generated report indicating a pass or fail rating between the workstation locations and the IDF patch panel.

Warranties:

The CONTRACTOR shall provide receipt of all inspections, warranties, guarantees, registrations and/or assurances provided by the manufacturer for all installed equipment and materials.

8. CONTRACT MODIFICATIONS

The CONTRACTOR must submit in writing to the BIA any proposed modifications with applicable pricing prior to a formal change in contract scope; terms or conditions will be authorized. The BIA will not reimburse the CONTRACTOR for any additional work performed or materials supplied unless such additions have been specifically and formally authorized in writing by the BIA.

9. PAYMENT

BIA Payment:

The CONTRACTOR may submit an invoice for payment when all areas of the Acceptance Criteria (Section 7) have been fully met in accordance with this document.

10. APPENDIX A:

Facility Design

APPENDIX B:

IDF Patching Guide/Format

PATCHING GUIDE

Floor/Cubicle Patch Panel Switch Color Remarks

2CU1D1 PP3P1 SW1P1 YEL Unassigned

2CU1D2 PP3P2 RED

2CU2D3 PP3P4 SW1P3 YEL Unassigned

2CU2D4 PP3P5 RED

2CU3D5 PP3P6 SW1P5 YEL Unassigned

2CU3D6

2CU16D16 PP3P14 SW1P14 RED

WALL PP3P16 SW1P16

NTWRK

(PRINTER)

YEL NTWRK

RED NTWRK