Sol_140A1624Q0040_Amd_0001.pdf

(x)

140A1624Q0040 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Reston VA 20192

A16

Mail Stop-244 Contracting Office 12201 Sunrise Valley Drive

BIA CENTRAL 00016

04/01/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/01/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Provide responses to vendor's questions;

2. Revise Section 4 "Instructions to Offerors"; and

3. Extend the due date to April 17, 2024 at 5:00pm Eastern Daylight Time.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jacqueline Wolfe

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation Number 140A1624Q0040, Amendment 1

Document Title Inmate Communications OJS Detention Centers

Solicitation Questions and Answers (Q&A)

Vendor Question # 1. We request some historical or estimated data to develop the final pricing. Please provide the following information in these data ranges:

Average Sites Data

Number of Voice Calls per month

Total Minutes

Number of Video Calls per month

Video Minutes under 25 people

25-50 people

50-75 people

75-100 people

100-150 people

Government’s Answer #1: The Government hereby provides the following estimates based on limited site recent historical data. Please note that these are estimates only and the Government shall not be held liable for the accuracy of these estimated numbers.

Average Sites Estimated Data

Estimated Number of Voice Calls per month

Estimated Total Minutes per month

Estimated Number of Video Calls per month

Estimated Video Minutes per month under 25 people 300 910 100 500

25-50 people 600 1800 200 1000

50-75 people 900 2,700 300 1500

75-100 people 1,200 3,600 400 2,000

100-150 people 1,800 5,400 600 3,000

Amendment 1

Document Title Inmate Communications OJS Detention Centers

Vendor Question # 2. Please advise if there is a current incumbent and, if so, the name of the current incumbent.

Government’s Answer #2: There are currently two (2) incumbents providing inmate communication services as follows:

NCIC Inmate Communications System is currently providing inmate communications services at the following locations:

• Black Feet Detention Center

• Fort Belknap Corrections

• Fort Totten Detention Center

• Lower Brule Justice Center

• Northern Cheyenne – Holding Facility

• Northern Cheyenne – Juvenile

• Standing Rock Adult Detention Center

• Standing Rock Youth Service Center

• Turtle Mountain Detention Facility

• Wind River Adult Detention Center

• Yankton Sioux Correctional Facility

Securus Technologies is currently providing inmate communications services at the following location:

• Ute Mountain Detention – formerly referred to as Chief Ignacio Justice Center

Amendment 1

Document Title Inmate Communications OJS Detention Centers

Revisions to Solicitation – highlighted in green

SECTION 4 INSTRUCTIONS TO OFFERORS

4.1 QUOTE DUE DATE & TIME

MUST be received on or before the date and time specified on the SF-1449.

In order to participate under this acquisition all interested parties must submit a quote in accordance with the terms and conditions stated herein.

The addressee designated for receipt of quotes is:

Attn: Jackie Wolfe, Contracting Officer Email: jacqueline.wolfe@bia.gov

The subject line of the email must be as follows and include the RFQ number:

“Company Name Quote in Response to 140A1624Q0040”

*If within 24 hours after quote submission a quoter does not receive confirmation that their quote was received, it is the quoter’s responsibility to confirm that their quote is received by the designated recipient listed above. Confirmation should come directly from the designated recipient.*

4.2 QUOTE CONTENTS

In order to participate under this acquisition all interested parties must submit an electronic quote in accordance with the terms and conditions stated herein. All offerors shall have an active entity registration in the System for Award Management (SAM) at time of submission of quote.

The electronic submission must include the following three (3) sections:

ADMINISTRATIVE –

• Company Information -

▪ Unique Entity ID

▪ Complete Business Mailing Address

▪ Contact Name, Phone Number & Email Address

▪ RFQ Number

▪ Quote Date

• Fees charged for the following:

▪ Connection fee

▪ Per minute fees for:

mailto:jacqueline.wolfe@bia.gov

Amendment 1

Document Title Inmate Communications OJS Detention Centers

• Pre-paid collect within the United States, for Mexico/Canada, Cuba, and other International locations

• Debit calls within the United States, for Mexico/Canada, Cuba, and other International locations

▪ Video visitation (both onsite and offsite) and secure messaging

▪ Live Operator transaction fee

• One signed copy of the SF1449 (Blocks 30a, 30b and 30c) and SF30

• All solicitation content in RED must be completed/addressed.

TECHNICAL –

• Technical Capability – Offeror’s solution addressing all elements in the Statement of Work including:

▪ An implementation and training plan and schedule by location

▪ A sample timeline/milestone schedule for maintenance, repairs, replacements and upgrades to equipment

PAST PERFORMANCE –

• A minimum of three (3) past performance references for services provided with a similar size and scope within the past three (3) years. Past performance references shall include:

▪ Customer/Client point of contact information including name, telephone number and email address

▪ Contract #

▪ Description of Services Provided

▪ Period of Performance

▪ Dollar Value/Rates Charged