Synopsis-Solicitation_140A1623R0013_Attch_1_SOW_3.docx

STATEMENT OF WORK

ARCHITECTURAL & ENGINEERING SERVICES

INDIAN AFFAIRS (IA)

1. GENERAL

1.1. IA requires the services of an Architect-Engineering (A-E) firm to provide A-E services described herein. Services are required to provide site studies, assessments, planning services, conceptual designs, complete designs, administrative and contractual services, commissioning services, and other A-E services.

1.2. This Statement of Work (SOW) establishes the work requirements, applicable standards, performance requirements, schedule and services to be provided for all Indian Affairs organizations, including Division of Facilities Management and Construction (DFMC), Bureau of Indian Affairs (BIA), and Bureau of Indian Education (BIE).

1.3. There are five (5) primary tasks identified in this SOW.

1.3.1. Task 1: Site Studies and Assessments

1.3.2. Task 2: Planning Services

1.3.3. Task 3: Design Services

1.3.4. Task 4: Quality Assurance / Construction Administration / Commissioning Services

1.3.5. Task 5: Other A-E Services

1.3 Under this Indefinite Delivery Indefinite Quantity (IDIQ) contract, all work will be awarded by individual Task Orders (TOs). More than one TO may be issued concurrently to a Contractor. Task 1 will often be awarded independently. Tasks 2 and 3 will typically be awarded together and often include an option for Task 4. Task 5 will be awarded mostly independently. On occasion Tasks 2, 3, or 4 will be awarded independently. Some TOs might require the integration of additional areas of expertise, such as but not limited to: seismic hazards, materials engineering, structural engineering, technical support services, mechanical engineering services, water and environmental services, electrical engineering services, and consultant review boards.

1.3.1 For each TO, the specific requirements for the services to be provided by the A-Es will be described in detail in the SOW of that particular TO. TOs issued under the IDIQ contract will be firm-fixed price.

1.3.2 TOs will be issued either by the BIA Regional Office where the construction work will be performed or by the BIA Central Office Contracting staff.

1.3.3 Individual TOs will include all the following unless identified otherwise in the SOW:

1.3.3.1 A complete description of the work to be performed;

1.3.3.2 The data to be furnished by the IA and/or the A-E firm;

1.3.3.3 The standards, codes, or guidelines to be followed by the A-E firm in the performance of the work;

1.3.3.4 Schedule, including phases of work, reviews, and conferences

1.3.3.5 The required products to be furnished to the IA to successfully complete the TO;

1.3.3.6 The details of how product(s) shall be delivered;

1.3.3.7 The schedule required for the delivery of the products; and

1.3.3.8 Administration instructions and general provisions.

1.3.4 The A-E shall provide all qualified personnel, facilities, materials, equipment, transportation, and management necessary to perform the services described by each TO’s SOW.

1.3.5 TOs with durations longer than one month and greater than $50,000 require Monthly Status Reports include a detailed summary of monthly expenditures.

1.3.6 All work shall be performed by personnel having professional skill and experience in the required field. As required by the specific TO, engineering services shall be performed by or under the direct technical supervision of a registered professional engineer or architect as outlined in the most current version of FAR Clause 52.236-25, Requirements for Registration of Designers.

2. BACKGROUND

2.1 IA Building Requirements

2.1.1 The IA is responsible for providing facilities to support educational programs for eligible Indian School Equalization Program (ISEP) students. Its central stated goal is to provide a high-quality educational environment for Native American children from kindergarten through high school. There are also two college campuses DFMC supports. Many of the school compounds are in rural and remote locations throughout the United States. Therefore, many of the school compounds have government housing and require basic infrastructure, electrical distribution systems, water systems, water treatment systems (arsenic), water well systems, water storage facilities, wastewater systems (sewage lagoons), roadways, parking lots, and structural fire protection. Building types include but are not limited to Administrative Buildings; Academic Buildings; Libraries; Media Centers; Computer Labs; Vocational shops; Gymnasiums; Swimming Pools; Dormitories; Schools; Bus Barns; Portable Classrooms; Garages; Maintenance/Facilities; Fire Stations; Pump Houses; Electrical Power Substations; Potable water and sewer systems; Fitness Centers; Residential buildings. Similar buildings and infrastructure requirements exist for BIA Agency sites and other facilities throughout Indian Country and those sites are also intended to be supported by this contract.

2.2 Office of Justice Service (OJS) Building Requirements

2.2.1 The OJS supports law enforcement, tribal courts, and detention facilities throughout Indian Country. Many of the OJS sites are in rural and remote locations throughout the United States. Therefore, many sites have government housing and require basic infrastructure, electrical distribution systems, water systems, water treatment systems (arsenic), water well systems, water storage facilities, wastewater systems (sewage lagoons), roadways, parking lots, and structural fire protection.

2.2.2 Building types include but are not limited to Administrative Justice Centers; Law Enforcement Headquarters; Court Houses; Adult & Juvenile Detention; Emergency Support; Portable Structures; Garages; Maintenance Facilities, Fire Stations; Pump Houses; Training Facilities; Fitness Centers; and Residential Buildings.

3. SPECIFIC TASKS

3.1. The Contractor shall furnish all labor, management, supervision, tools, materials, equipment, and transportation, except otherwise specified herein, necessary to perform all work directed by TOs under this IDIQ contract that will include architectural and engineering services related to IA projects. General areas of expertise and tasks that may be required under task orders are described below. These tasks are examples and are not intended to be all-inclusive.

3.2. TASK 1: SITE STUDIES & ASSESSMENTS

3.2.1 Site studies and assessments may be required under TOs for: Structural and Critical Building Systems; Major Building Systems; Mechanical Systems; Electrical Systems; Building Security; Accessibility; Structural Support Systems; Fixed Furnishings; Geotechnical; Lithology; Energy Efficiency and Sustainability; and Site Infrastructure.

3.3 TASK 2: PLANNING SERVICES

3.3.1. Following are the types of planning services that may be required under individual task orders: planning of new and renovation of existing administrative, school and law enforcement facilities; preliminary cost estimates; master planning; preparing Programs of Requirements; site selection studies; life safety, accessibility, and sustainability analysis; site surveys; topographic surveys; historic preservation analysis; National Environmental Policy Act (NEPA) studies; rights of way studies; hydrology studies; archeological survey; site boundary legal survey; property descriptions; geotechnical reports; utility easements analysis; Phase I Environmental Assessment (EA); flood plain determinations; water related analysis; traffic studies; and information technology plans.

3.4 TASK 3: 20% AND 40% CONCEPTUAL DESIGN SERVICES, 70% PRELIMINARY CONSTRUCTION DOCUMENTS, 99% COMPLETED CONSTRUCTION DOCUMENTS, 100% FINAL CONSTRUCTION DOCUMENTS

3.3.1. Individual task orders may require a full range of services associated with the production of traditional design products for the preparation of 20% conceptual design through 100% construction documents. Task orders may also require construction cost estimates, value engineering, and LEED scorecard and strategy. The following list of Architectural and Engineering services may be needed: architectural, civil engineering, environmental engineering, mechanical engineering, electrical engineering, structural engineering, landscape design, food service design, and color boards.

3.5 TASK 4: QUALITY ASSURANCE, CONSTRUCTION ADMINISTRATION & COMMISSIONING SERVICES

3.5.1 Individual task orders may require a wide range of construction management, quality assurance activities, and other services to assure that construction of design/build and design/bid/build projects is in accordance with construction contract plans and specifications. Quality assurance activities to be performed shall include, but not be limited to: coordinating, reading plans and specifications, monitoring, documenting, and reporting on construction contractor quality control activities and construction safety, progress, testing, and commissioning. These services may comprise the entire task orders, may be a component of a task order for conceptual or full design, or may be included as an optional task for a conceptual or full design task order.

3.6 TASK 5: OTHER A-E SERVICES.

3.6.1 Individual task orders may require Value Engineering and LEED Services either independently or as an element of the entire task order.

4. ORDERING PERIOD: The ordering period of the IDIQ shall be for a five-year period.

5. PLACE OF PERFORMANCE: The place of performance under this contract shall be determined and identified in each Task Order and may be anywhere in the Continental United States and Indian Country. IDIQ holders may need to manage multiple concurrent task orders across the nation.

6. TYPE OF CONTRACT: This contract will be a Firm Fixed Price type multiple award IDIQ contract.

7. QUALITY CONTROL PROGRAM (QCP):

7.1 The contractor will be required to have a comprehensive written Quality Control Program (QCP) in place in order to receive task orders. The first task order, establishing the minimum guarantee under the IDIQ, will include a priced requirement to establish and maintain this QCP. Under that task order the contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW and the SOW of each task order. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how the contractor assures the work complies with the requirements of the contract. The QCP shall be delivered within 30 days after award of the first, minimum guarantee task order. Three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. Changes to the approved QCP will require COR approval.

7.2 The contractor’s QCP shall contain, as a minimum, the following items:

7.2.1 A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

7.2.2 A description of the methods to be used for identifying and preventing defects in the quality of service being performed.

7.2.3 A description of how the records shall be kept. Records shall document all inspections and corrective, or preventive actions taken.

7.3 Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

8. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: Each task order may require a post award conference convened by the contracting activity. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Government will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be included in the cost of each task order, but not as separately priced line items.

9. CONTRACTING OFFICER REPRESENTATIVE (COR): A COR will be identified by appointment letter for each individual task order. The COR monitors all technical aspects of the contract and assists in contract administration. The appointment letter will detail the CORs responsibilities and authority.

10. IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression to the public they are Government officials. They shall also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

11. CONTRACTOR TRAVEL: Contractor may be required to travel throughout CONUS and Indian Country during the performance of this contract. Contractor travel will be included in the firm fixed price of each task order. Contractor travel costs included in proposals shall be at rates in accordance with the Federal Travel Regulation.

12. ORGANIZATIONAL CONFLICT OF INTEREST (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (example, cost or pricing information, budget information or analyses, specifications, or work statements) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

13. CONTRACTOR PERSONNEL

13.1 Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

13.2 Contractor personnel shall present a professional appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

13.3 The contractor shall not employ any person who is an employee of IA if employing that person would create a conflict of interest.

END OF SOW