Attachment_3_-_Statement_of_Work.pdf

Synopsis/Solicitation: 140A1620R0002 Architect-Engineering Services for DoT Bridge Assessments Attachment 3 – Statement of Work

SECTION C -- DESCRIPTIONS AND SPECIFICATIONS

C.1.1 BACKGROUND.

C.1.2 The Indian Reservation Road (IRR) was formerly established by Congress within the Surface Transportation Assistance Act of 1982 (P.L.97-424) with reauthorization of 1987 and subsequent modification under the Intermodal Transportation Efficiency Act of 1991, (ISTEA), and (P.L. 102-240). The Transportation Equity Act for the 21 Century (TEA-21) was enacted in June 1998 and authorizes federal surface transportation programs for the 6-year period of 1998-2003, with extensions of the act through 2005.

In 2005, Safe Accountable Flexible Efficient Transportation Equity Act-A Legacy for Users (P.L. 109- 159) was enacted and extended through July 2012. This Act continued to provide funding for the IRR program to September 30, 2012, which gave Indian Tribes and the BIA the authority to manage the IRR programs for the benefit of all American Indian people. In July 2012, a new highway act known as Moving Ahead for Progress in the 21st Century Act, (MAP-21), (P.L. 112-141), was enacted that established the Tribal Transportation Program (TTP) that contains similar provisions and eligibility requirements as the former IRR program.

C.1.3 OBJECTIVE.

The contract is to provide Engineering Services for the Bureau of Indian Affairs (BIA) /Tribal Transportation Program. This is to support and accomplish the completion of bridge inspections, the update of the BIA Bridge Management System (BMS), and including preparation of reports related to the inspections as per the National Bridge Inspection Standards (NBIS); load rating calculations; non-destructive evaluation of structures and scour studies. The scope of services in the geographical jurisdictions include Great Plains Region (ND, SD, NE);

Southern Plains Region ( KS, western OK, TX); Rocky Mountain Region (MT,WY); Western Region (AZ, UT, NV); Pacific Region (CA); Southwest Region (NM, CO, TX); Navajo Region (AZ, NM, UT); Northwest Region ( OR, ID, WA, MT, southeast AK) and Eastern Region (ME, MA, RI, NY, CT, NC, SC, FL, MS, LA, AL). Field inspections shall be conducted by a team that meets requirements set forth in the latest edition of the NBIS and shall coordinate with the appropriate Bureau of Indian Affairs Official, Contracting Officer (CO) and Contracting Officer's Representative (COR). The designated COR, Regional Staff, or his designee and Tribal Staff may accompany the A-E Firm's field inspection team during some or all of the inspections.

C.1.4 The types of services required by the contract include Routine and Special structure safety inspections of bridge piers or substructures, superstructures, scour analysis as required, and high angle/limited access inspections in accordance with the National Bridge Inspection Standards (NBIS), Federal Highway Administration (FHWA) and AASHTO standards, inputting inspection data into the BMS, engineering analysis of existing conditions, review and update of previous inspection reports and drawings, recommendations for follow up actions, cost estimates and documentation of findings in accordance with NBIS, AASHTO and Structure Inventory and Appraisal (SI&A) reporting requirements. Documentation will use state of the art techniques including computation of and input of SI&A data.

The contractor shall provide: bridge, tunnel, culvert, and pedestrian overpass inspections; special investigative reports/assessments related to the structural aspects of BIA structures; and other associated engineering services related to enhancing the BIA's bridge inspection program. In addition, ensure adherence to the required bridge re-inspection cycle requirements, keep current the BIA's Bridge Management System (BMS), ensure that required data for submittals to the National Bridge Inventory (NBI) are accomplished, and to perform/assist in the preparation of load rating calculations, and the non-destructive evaluation of structures, and scour/undermining related assessments.

C.1.5 Perform routine bridge inspections on thirty-nine (39) bridges under the ownership of the Bureau of Indian Affairs (BIA) in the Western, Northwest, Southwest, Rocky Mountain and Great Plains Regions. Attachment A is a tabular list of the bridges under this proposal and specifies the type of inspection to be performed for each bridge as well as the requirements for scour evaluation and load rating analysis.

C.1.6 This inspection cycle will require a scour evaluation to be performed for all bridges. The intent is to visually assess the field conditions and make an initial determination for scour or for its potential. The Team Leader will assign a scour rating and make the appropriate recommendation(s) for further analysis, if required on Attachment B. This attachment can be filled out by members of the inspection team; however, the form requires concurrence, in the form of a signature, by the Team Leader in the summary portion of page 1 of the evaluation.

C.1.7 All bridges on Attachment A, identified as structurally deficient and-or while in the field it has been determined that the load bearing capacity has been altered, will also require a Load Rating Analysis. This requirement is based on the conditional status of those bridges deemed Structurally Deficient (SD). Costs associated with performing the analyses and calculations for these structures shall be included in the proposal. The Contractor will have the responsibility of analyzing the inspection results and make recommendations for any additional analysis to be performed on the structure. Bridges that are newly designated or identified for an initial inspection under this cycle will also have load rating calculations performed and submitted in the final report. Attachment D is the latest FHWA memorandum and shall be used to determine the load rating of each structure.

C.1.8 The field inspections shall be conducted by a team that meets the qualifications as stated in the National Bridge Inspection Standards (NBIS). The inspection reports shall be prepared and submitted in a specified format and shall be entered, electronically, into the bridge inventory system using the software provided by the BIA.

Other requirements, i.e. progress reports, documentation copies, deliverables, scheduling reports, as specified in Section C of the Master Contract will be required. Attachment E contains Contact information for inspection coordination purposes.

C.1.9 It will be the responsibility of the Contractor to coordinate access to the Bridge Management System (BMS) within the US Department of the Interior’s Trust Network, in order to ensure the ninety (90) day data input requirement is met.

C.1.10 The Contractor’s Cost Estimate will consist of two (2) parts: the first (1st) part shall consist of an average cost estimate per bridge inspection that covers the activities associated with the field assessments to the final report submittals; the second (2nd) part shall consist of the costs related to travel to and from the project sites and any anticipated team safety and equipment needs, i.e. vehicle rental, hotel accommodations, Snooper rental, etc.

A Project Completion Schedule shall be submitted with the two-part cost estimate and shall be in compliance with the Master Contract. These submittals will be reviewed and evaluated as part of the proposal and will serve as a basis for evaluating the timeliness and quality of the Contractor’s performance.

C.2 STANDARD SERVICES

C.2.1 Security

A-E Firms shall be responsible for safe and undamaged delivery to the responsible CO of all drawings, reports, estimates, related materials, including photographs executed on behalf of the A-E Firm.

C.2.2. Cost for Delivery of Data and Reports

Cost for bridge inspection services shall be as described in the proposal. The cost of transporting all correspondence, drawings, reports, samples, and related material shall be the responsibility of the A-E Firm without additional reimbursement by the government. Local correspondence shall be by priority mail or by a commercial courier service and all original drawings by insured certified mail.

C.2.2.3 Cost for performing inspections and input of data into BMS

All cost associated with travel required for field work and data entry into the BMS, mobilization and demobilization for equipment or materials, and rental or purchase of any equipment or materials to complete the requirements of this contract shall be provided by the A-E Firm, incidental to the contract and no additional compensation will be allowed.

C.2.3 Monthly Status Reports

The A-E Firm shall furnish monthly reports on the status for all work completed to date and a schedule of work to be completed, revising the schedule as necessary. The status reports shall be in the form of a flow diagram or diagram with sufficient narrative. The monthly reports shall be submitted no later than the tenth (10th) day of each month and shall continue until the services are completed by the contractor and accepted by the Government.

C.2.4 Project Documentation

The A-E Firm shall maintain a record of all project discussions by preparing notes of all meetings, work sessions, phone conversations, and other communications regarding the project copies of the above stated notes, along with other correspondence relating to the project shall be included in monthly status reports in accordance with section C.2.3.

C.2.5 Review and Approval All required documents as specified in the contract shall be subject to review and recommendation for approval by the COR. Required corrections to all contractor provided documents and inspection reports shall be based on official Government review comments. It shall be the responsibility of the A-E Firm to incorporate all official Government comments and corrections into the reviewed documents. The documents shall be reviewed by the government for the following:

C.2.5.1 Accuracy, consistency, and completeness of the data input into BMS.

C.2.5.2 Quality and effectiveness of any organizing, writing, formatting, and other substantive editing as requested. It shall be the responsibility of the A-E Firm to perform an in-house quality assurance review prior to releasing inspection reports to the COR, and fully comply with the requirements of the contract.

C2.5.3 Government shall have a maximum of ten (10) working days, unless otherwise defined in the contract to review and comment or approve all contractor produced documents, and inspection reports.

The review period shall begin on the next working day following the day of receipt of the materials by the Government.

C.2.5.4 Review Comments

The A-E Firm shall respond only to the official Government review comments provided by the Contracting Officer and/or the Contracting Officer's Representative (COR). The A-E Firm shall modify or correct the documents and inspection reports, and shall prepare response specifically to each question and/or comment.

Comments or questions of a contractual nature shall be submitted to the CO and comments or questions of a technical nature shall go to both the CO and the COR. Responses shall be submitted to CO and COR within two (2) weeks of receiving the Government's review comments or questions.

C.2.6 Deliverables - Final deliverables produced under contracts in accordance with associated this contract. Deliverables shall include:

1. Monthly status reports with updated schedules.

2. Meeting notes and correspondence.

3. Hard and electronic copies of field inspection reports, load ratings, scour analysis, and three (3) sets of as-built plans, signed and stamped by Professional Engineer.

4. Bridge rating and posting summary report.

5. Photos and video on electronic storage media and other pertinent documentation.

6. Successful input of required data into the BMS.

C.2.7 Data and materials to be provided by the Government shall include the following items:

C.2.7.1 Pertinent Government data and materials including existing available drawings, most recent inspections reports, specifications, plans, and related materials shall be made available so that the contractor and copies can be made as necessary.

C.2.7.2 Security clearance for BMS Information Technology to access the BIA, BMS is required.

C.3 APPLICABLE DOCUMENTS

The following is a list of documents that have been determined to be applicable to this contract; this list may not contain all required reference documents

C.3.1 25 USC 47

C.3.2 41 USC 253

C.3.3 23 USC

C.3.4 Federal Acquisition Regulation C.3.5 Federal Travel Regulations C.3.6 Joint Travel Regulations, Volume 2

C.3.7 Federal Highway Administration FP-03 or the latest edition in effect on date of award:

Standard C.3.8 Specifications for Construction of Roads and Bridges on Federal Highway Projects.

C.3.9 American Association of State Highway and Transportation Officials (AASHTO) Policy on Geometric Design of Highways and Streets, the latest edition in effect on date of award.

C.3.10 AASHTO Standard Specifications for Highway Bridges, latest edition in effect on date of award.

C.3.11 AASHTO Highway Drainage Guidelines, latest edition in effect on date of award.

C.3.12 AASHTO Manual on Subsurface Investigation, latest edition in effect on date of award.

C.3.13 AASHTO Load Resistance Factor Design (LRFD) Bridge Design Specifications, English and Metric, latest edition in effect on date of award.

C.3.14 Other Regulations and /or Standards cited in individual Task Orders. 25 CFR

C.3.15 23 CFR650

C.3.16 23 CFR661

C.3.17 National Bridge Inspection Standards, the latest edition in effect on date of award. WORK C.4 TO BE COMPLETED UNDER THE CONTRACT

C.4. 1 The geographic area encompassed by this contract through the issuance of the task order is limited to the regions within the jurisdiction of the Bureau of Indian Affairs (BIA) for bridge inspection services. The Contracting Officer Representative (COR) shall be designated by the Contracting Officer (CO).

C.4.2 The Architect-Engineer (A-E) Firm will be required to schedule an entrance meeting with Regional staff and notify respective BIA Agency Superintendents, and Tribal contacts prior to field work.

C.4.3 The A-E Firm shall provide and use appropriate equipment, vehicles, tools and supplies to perform required field inspections in accordance with the NBIS. Each inspection report shall include updated NBI data, condition assessment of the structure, identification of new and previous deficiencies that have worsened in conditions, all deficiencies and pertinent issues will be documented by digital photographs. The inspection reports shall use forms available in the BIA Bridge Management System (BMS). Inspection data shall be prepared and entered into the BIA bridge management system as directed by the COR.

C.4.4 All plans, load calculations, drawings, sketches, and reports in final form shall:

a. Be accomplished under the direction, control, and supervision of a licensed professional engineer and sealed with the licensed professional engineer's seal and signatures in the designated block of the report forms and drawings.

b. Be in accordance with applicable codes, and accepted standards (Federal and State).

Use the metric system on all numeric entries and computations in compliance with the NBIS.

c. Be prepared on 8 1/2 x 11 inch white bond paper for submission to the CO and COR.

C.4.5 All data processing and storage, including bridge inspection shall use Bridge Inspection forms that are available in the BIA BMS.

C.4.6 All drawings and other graphic materials shall use AutoCAD compatible files.

C.4.7 The A-E Firm is required to verify the Latitude and Longitude recorded in the previous field inspection data. Field investigations and surveys may be required.

C.4.8 The A-E Firm shall provide recommendations to enhance the technical adequacy and validity of all the bridges the A-E Firm has inspected.

C.4.9 As-Built Plans

As-built plans of existing bridges are intended to document all of the structures components, adjunct components, and their current condition on the day of inspection. Development of these plans may require research of Tribal, Local, County, and State road and/or bridge construction records

If the original, reconstruction, or rehabilitation plans can be found, as-built plans shall:

a. Include a copy of the plans;

b. Include a detailed drawing identifying the location, size, and type of existing deficiencies and repairs to structural members, and scour countermeasures.

c. Be submitted as 1/2 sized plans or on 11inch x 17inch white bond paper in hard copy or electronic format.

d. Be produced in CAD.

e. Label the bridge#, route# and name, crossing name, direction of flow for waterways, and GIS location.

f. Include copies of any standard drawings/details that correspond to any of the structures elements.

g. Include details for concrete reinforcement size and location and pile size and driven depth (if not available).

If the original, reconstruction, or rehabilitation plans cannot be found, as-built plans shall:

a. Be submitted as 1/2 sized plans or on 11inch x 17inch white bond paper in hard copy or electronic format.

b. Be produced in CAD.

c. Label the bridge #, route # and name, crossing name, direction of flow for waterways, and GIS location.

d. Reflect the type, size, plan, profile, and typical section of all members of the superstructure, substructure (including footings if possible), approaches, retaining walls and safety features (including signage) on the bridge and surrounding the bridge and pier ends including all pier protection and scour countermeasures in place.

e. Include all post-tensioning, rebar, anchor bolts, bearing pads, expansion joints, conduits, maintenance catwalks, light fixtures or any other exposed or hidden components connected to the bridge that can be identified by research or non-destructive methods.

f. Reflect the typical section of the road or railroad crossing below it, the existing and high water elevation, skew of the bridge and the skew of the road/railroad below, the slope of the embankment surrounding the abutments and the type of slope protection materials, and minimum elevation to the crossing below.

g. Identify the painted or texture finished areas of steel and concrete members;

h. Identify the location, size, and type of existing deficiencies and repairs to structural members, and scour countermeasures.

i. Include copies of any standard drawings/details that correspond to any of the structures elements.

C.4.10 The A-E Firm shall input the field data into the BMS and have inspection reports complete no later than 90 days from the date of the field inspection. Completed reports shall have addressed all review comments from the COR within the 90 day period.

C.4.11 The A-E Firm shall have all field data finalized in the BMS and all inspection reports finalized for the current inspection year by March 1st.

C.5 PROFESSIONAL RESPONSIBILITY

C.5.1 The A-E Firm shall be professionally responsible for all the services performed under this contract.

C.5.2 The A-E Firm shall be responsible for safeguarding all Government Furnished Materials (GFM) (i.e.

criteria, information, guidance, review comments, etc.).

I C.5.3 The A-E Firm shall assure a quality control review of its work, which includes the accuracy and completeness of all submissions for Government review and approval (i.e., data, reports, analysis, cost estimates, etc.) and other contractor submitted information for any project evolving from the contract.

C.5.4 The A-E Firm shall provide qualified personnel, materials, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work Services as described in this contract.

C.6 TIMELY COMPLETION OF WORK

C.6.l At the request of the Government the Contractor shall submit a detailed schedule that identifies all significant project milestones.

C.6.2 The A-E Firm shall be responsible for the timely completion of all services in accordance with the schedules specified by the contract. The contractor shall perform all inspections and submit corresponding reports (for review and approval) as designated in Sections C.4.10 and C.4. I 1 so data can be updated in the National Bridge Inventory (NBI).

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