Sources_Sought.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR INVITATION FOR BID. THERE WILL NOT BE A SOLICITATION, STATEMENT OF WORK NOT AVAILABLE AT THIS TIME.

The Bureau of Indian Affairs (BIA) is seeking qualified Indian Economic Enterprise (IEE), Indian Small Business Economic Enterprise (ISBEE), and Small Business contractors capable of performing Travel Services.

The appropriate Northern American Industry Classification System (NAICS) code for this project is 561510, Travel Agencies, and the Small Business Size Standard is $20.5 Million.

Small Businesses are reminded under DIAR 1452.280-3 Subcontracting limitations; they must perform at least 50% of the cost of the contract, not including the cost of materials, with the firm's own employees for general construction-type procurement. Include the percentage of work that will be self-performed on this project, and how it will be accomplished. Proposed Subcontractor experience will not be considered for ISBEE capability purposes.

It is requested that interested small businesses submit to the Contracting Officer a brief capabilities statement package including the Sources Sought Questionnaire provided as attachments to this notice in order to demonstrate the ability to perform the services described.

The questionnaire and matrix should be used to document relevant projects completed in the past five (5) years, for below Travel Services for students and special education students that best demonstrate your experience on projects that encompass the following type of services:

The Contractor shall provide travel services with the following capabilities:

Ability to provide airline, bus charter, and train travel support Organizing, scheduling, and tracking incoming and outgoing travel services 1200+ students to include airline travel, bus charter, and train Ability to provide 24-hour/7-days a week service during peak seasons (i.e., August and December, January and May) Provide travel service logistical support for (4) schools in the following states: Sherman Indian School, Riverside, California; Flandreau Indian School, Flandreau, South Dakota; Riverside Indian School, Anadarko, Oklahoma; and Chemawa Indian School, Oregon.

Provide students with disabilities same itinerary for chaperone Ensure student travel together on same flights The Flandreau Indian School (FIS) requires Travel Arrangement/Reservation Services to include airline and helicopter reservations. Helicopter reservation services are required for students who reside in remote locations in the Supai, AZ area. Sioux Falls Regional Airport, located in Sioux Falls, SD, will be the airline departure and arrival point.

· Additional service requirements include the coordination of unaccompanied minor fees, luggage fees, lost luggage and rescheduling of reservations Peak Travel times are to/from their nearest airport and arriving at Ontario Airport (ONT) as the primary airport for the school, secondary airport would be John Wayne (SNA) for Sherman Indian High School, Riverside, California Bus charter routes are as follows for Sherman Indian High School:

1. Route 1: Starts from Riverside, CA to last destination site in Farmington, NM – total six sites requiring a 55 passenger bus. This route is used to transport students home for the Dec. winter break and to take students home after the end of the academic school year in May.

· Riverside, CA to Tuba City, AZ

· Tuba City, AZ to Tonalea, AZ

· Tonalea, AZ to Kayenta, AZ

· Kayenta, AZ to Towaoc, CO

· Towaoc, CO to Shiprock, NM

· Shiprock, NM to Farmington, NM

· Return to Riverside, CA *The SIHS chaperone and the driver/s will spend the night in Farmington, NM and return the following day.

2. Route 2: From Riverside, CA to last destination site in Gallup, NM – total 5 sites requiring a 55 passenger bus. This route is used to transport students home for the Dec. winter break and to take students home after the end of academic school year in May.

· Riverside, CA to Flagstaff, AZ

· Flagstaff, AZ to Winslow, AZ

· Winslow, AZ to Second Mesa, AZ

· Second Mesa, AZ to Window Rock, AZ

· Window Rock AZ to Gallup, NM

· Return to Riverside, CA *SIHS staff chaperone and the driver/s will spend the night in Gallup, NM and return the following day.

3. Route 3: From Riverside, CA to last destination site at Supai, AZ – total 4 sites requiring a 47 passenger bus. This route is used to transport students home for the Dec. winter break and to take students home after the end of academic school year in May.

· Riverside, CA to Needles, CA

· Needles, CA to Kingman, AZ

· Kingman, AZ to Peach Springs, AZ

· Peach Springs, AZ to Supai, AZ – Bar 4 stop site. (Supai students require helicopter service for transport up and down the canyon.)

· Return to Riverside, CA *SIHS staff chaperone and the driver/s will spend the night in Kingman, AZ and return the following day.

4. Route 4: From Riverside, CA to last destination site in Whiteriver, AZ – total 4 sites requiring a 55 passenger bus. This route is used to transport students home for Dec. winter break and to take students home after the end of academic school year in May.

· Riverside, CA to Phoenix, AZ

· Phoenix, AZ to San Carlos, AZ

· San Carlos, AZ to Cibecue, AZ

· Cibecue, AZ to Whiteriver, AZ

· Return to Riverside, CA *SIHS staff chaperone and the driver/s will spend the night in Pinetop, AZ and return the following day All responses shall include:

(1) The attached Sources Sought Questionnaire. The description box on the questionnaire shall include the contract number, Government Agency/Private Entity for which the work was performed, and a brief description of how the contract referenced relates to the size, scope and complexity requirements for the services described.

There are only enough boxes to list four (4) projects on the questionnaire.

The rest of the questionnaire is self-explanatory, and all boxes should be filled out as applicable.

(2) Company Profile (no more than one page) to include the following:

a. DUNS number;

b. CAGE Code;

c. A statement that the company qualifies as an ISBEE or IEE in accordance with DIAR Clause 1452.280-4, and that the company is capable and will pursue this opportunity should it be an IEE / ISBEE set-aside.

This notice is a market research tool being used to determine the availability and adequacy of potential qualified Indian Small Business Economic Enterprise (ISBEE) and small business sources prior to determining the method of acquisition and ultimate issuance of an award. Upon review of industry response to this sources sought notice, the Government will determine whether set-aside procurement in lieu of full and open competition is in the Government’s best interest. Submissions from any other business entity that is NOT Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) or small businesses WILL NOT be considered. The Government is not obligated to and will not pay for any information received from potential sources as a result of this notice.

The information provided in this notice is subject to change and in no way binds the Government to solicit for or award a contract. The Government will not provide debriefs on the results of this research, but feedback regarding the decision to set aside or not set aside the procurement will be accomplished via pre-solicitation synopsis or solicitation for these services as applicable. All information submitted will be held in a confidential manner and will only be used for the purpose intended. Points of contact listed may be contacted for the purpose of verifying performance.

RESPONSES ARE DUE NO LATER THAN December 11, 2018 at 4:00 PM (EST).

The package shall be sent via electronic mail to Jennifer McClure at Jennifer.mcclure@bia.gov