FR_Specifications_SOW_FY2023_1.pdf

Statement of Work San Carlos Irrigation Project

Flame Resistant Program

1.0 SCIP’s Flame Resistant Program Specification

1.1 Overview of Services Requested by SCIP

a. Rental uniform program for flame resistant (FR) protective work apparel

b. Approximately 45 employees to receive an inventory of flame resistant (FR) shirt/jean (9/9)

c. Lockers for clean garments (combination)

d. Soiled garment containers (lockable)

e. End of rental buy-out requirements

1.2 Garments Specifications & Pricing:

a. Work Shirt:Tec safe Plus, Style # SMW2, Khaki, 7oz 48% Modacrylic/37% Lyocell/15% Para-Agamid, ATPV 9.0 cal/ cm2 Banded topstitched collar, two chest pockets with button flaps & sewn in pencil stall, top stitched cuffs w/adjustable button and closure, placket front w/ button closure, tailored sleeve placket, straight yoke back, and/or equal or better.

b. Price: $______ per employee per week--Includes 9-Sets

c. Work Pant: Excel FR 100% pre-washed denim FR cotton, 14.50 oz/yd2, ATPV 20.7 cal/cm2, Denim Blue, Style # PEJ4DW, Five jean style pockets, two-needle felled seam construction, soft pre-wash comfort look, and/or equal or better.

d. Price: $_________ per employee per week—Includes 9-Sets

e. Service Charge: (to include environmental, energy, fuel and delivery charges) Price:

$_______ per delivery.

f. The garment shall be marked for easy identification for FR approved clothing.

g. Samples for items that are specified will be required for evaluation purposes to determine if they meet the above specifications. All samples must be delivered when submitting bid packet.

1.3 Service Requirements by Supplier:

The supplier shall include the following services in their price for rental uniform program:

a. Initial sizing and outfitting for employees.

b. Supplier shall take individual measurements of all employees with appropriate garments.

c. Sizing session shall be conducted at time convenient to SCIP.

d. Any adjustments required in sizing or outfitting needs to be completed in 7 day work days.

e. Create and maintain an employee-sizing database that is accessible to SCIP via web based maintenance account.

f. The supplier shall coordinate weekly delivery and pick-up dates and times.

g. New employees shall be sized and outfitted within 7 calendar days.

h. The supplier must use a three part inventory garment check sheet in addition to the supplier’s monthly/weekly invoice to ensure 100% delivery each week. This form will be a detailed count of all garments leaving San Carlos Irrigation Project and the supplier’s facility each week. A copy of the garment check sheet verifying these counts will be left weekly in order to provide a built in self audit system. To ensure accuracy, supplier’s service representative will personally go through invoice and garment check sheet weekly with company representative.

Sample of garment check sheet must be provided with bid packet.

i. The supplier must provide service personnel with a portable personnel route computer in order to manage customer requests such as garment replacements, add-ons or stoppages.

Actual personnel route computer must be provided to SCIP for review upon submitting bid packet.

j. All work Shirts will have SCIP’s logo embroider in the upper left hand corner above pocket.

1.4 Supplier Requirements:

a. Weekly pickup, delivery, industrial laundering, repairs and ongoing replacement as needed.

b. Location of processing facility to be located within 100 miles of San Carlos Irrigation Project.

c. Supplier must have dedicated Regional Manager for Protective Apparel that represents the supplier’s flame resistant clothing division. This specialist must be solely dedicated to protective apparel. This specialist must provide safety training and educational seminars for electrical safety and must be knowledgeable of standards and government regulations that affect our industry.

d. Garments are to be cleaned, inspected, repaired and replaced per the following standards:

ASTM F 1449-08 Standard Guide for Industrial Laundering of Flame, Thermal, and Arc Resistant Clothing and NFPA 2113 Standard on Selection, Care, Use, and Maintenance of Flame Resistant Garments for Protection of Industrial personnel Against Flash Fire, any updates.

e. Garments must be individually bar coded and the following must be available upon request:

Initial date of when garment was placed into service, dates of repair, dates of replacement due to size change, dates of replacement due to wear, as well as usage by wearer indicating number of launderings. A detailed report of the above data must be maintained and available on request.

f. Supplier must have on hand inventory of each of the specified garments to meet the service requirements of San Carlos Irrigation Project.

g. Supplier must provide a web based on line maintenance program with ability to communicate service requests.

h. The supplier shall furnish a secure locker system to collect the soiled garments and dispense the clean garments in each section locations. Coolidge at 13805 N. Arizona Blvd, Coolidge, AZ 85128, Oracle at 1605 America Ave, Oracle, AZ 85623, San Carlos at Number 1 San Carlos, San Carlos, AZ 85550.

i. Minor repairs that do not affect the integrity of the garment may be made with FR material by either heat sealing or sewing on the patches or darning small holes.

j. Garments that cannot be repaired without compromising the integrity of the garment shall be replaced.

k. Repairs and any replacement of the rental garment due to normal wear and tear or damage while in the possession of the supplier shall be replaced at the cost of the supplier. Supplier and SCIP shall define their definition of wear and tear.

l. Each garment shall be clearly labeled to identify the individual to whom the garment is assigned.

m. All supplier personnel should have Drug Screen (A Positive results will be reported to San Carlos Irrigation Project), if positive results the supplier personnel will no longer be allowed at

SCIP.

n. Insurance coverage, Worker’s compensation, Employer’s liability, Comprehensive general liability - Minimum combined single limit of $1,000,000.00 per occurrence.

o. Automobile insurance - Minimum combined single limit per occurrence and in the aggregate of $500,000 for bodily injury, death or property damage.

p. Supplier must submit a copy of their supplier’s substance abuse policy.

q. Supplier shall comply with all San Carlos Irrigation Project safety practices and policies.

r. Supplier must have their own FR program in-house and not use subcontractors for weekly pickup, delivery, industrial laundering, repairs and replacements. The Supplier must have walk through of their facility and show SCIP their in-house FR program before ordering of garments.

s. Supplier must belong to the VPP (Voluntary Protection Program). This VPP star program is from OSHA. It started in December 2010. Its OHSA’s highest honor for companies can receive when it comes to safety, safety standards and safety practices.