Statement_of_Work_for_Supai_OJS_Office_HVAC_4-1-2024_1.pdf

Statement of Work Bureau of Indian Affairs

Truxton Canon Agency, Facility Management

Project Name – HVAC repair in Supai, AZ. Building 1011 OJS Office

Project Location

Truxton Canon Agency: Havasupai Tribe, 36.23694°N 112.68917°W

Project Overview

The Bureau of Indian Affairs, Truxton Canon Agency has a requirement to provide emergency replacement on one new Bryant/Carrier 3.5 Ton Split System or Equal for, building 1011.

Remove and replace the existing 5-ton air handler and air conditioner. Install new air handler stand. Install new transitions to existing ductwork. Connect to existing high voltage, low voltage and drain lines. Connect to existing refrigerant lines. Pressure test system with nitrogen and vacuum system to manufacturers micron specifications. Seal all duct joints. Check system operation. Remove and recycle existing equipment.

The intent of this document is to provide interested contractors with sufficient information to enable them to prepare and submit proposals for consideration by TCA, Facilities Management for services required to replace HVAC unit.

This quote must include pricing for all necessary materials, labor, waste removal expenses, all required permits, Travel time, Lodging, Meals, quality assurance and quality control for design and construction and other typical costs associated with this type of construction.

The project is in Supai, Arizona within the Havasupai Village.

Background Supai, AZ is located at the bottom of Havasupai Canyon, which is a tributary of the Grand Canyon adjacent to Grand Canyon National Park at the west end of the Grand Canyon in Supai Village. Supai Village is the only settlement on the Havasupai Reservation. Geographic remoteness is a major impediment to community development. Also, the Canyon restricts the area for expansion. Access to the isolated Village of Supai on the Canyon floor is limited by horseback or foot via a steep 8-mile hiking trail or by helicopter. Supai is eight miles (13 km) from the nearest road. There are no cars in the Canyon community. The population was estimated at 423 in the 2000 census, 104 households, and 88 families residing in the Village. Currently, there are an estimated 503 residents on the reservation. The elevation of Supai is 3,192 feet and the area is surrounded by Canyon walls as high as 2,000 feet above the Village. The reservation is about 172 miles from Flagstaff, Arizona. The nearest community is

Peach Springs on the Hualapai Reservation, which is 72 miles away. Parts of the Reservation are so remote that the homes have never been served by electricity.

Truxton Canon Agency has been providing staff and contracting services to operate and maintain this equipment in Supai, AZ. TCA has been providing management services, in the form of staff time and facilities funding to maintain these units.

Truxton Canyon Agency will pay for helicopter services for personnel in and out of the canyon one time per visit and to sling load material into the canyon during normal flight days. If any other helicopter flights are required, the selected contractor will be responsible for making arrangements for services.

Airwest Helicopters is currently the company that is flying in and out of can be reached at (623) 516- 2790 for prices and scheduled flight days during the winter months.

The Havasupai Tribal Lodge can be reached at (928) 448-2111 for lodging.

Additional Requirements:

1. Labor and Materials: The contractor shall provide all resources necessary and furnish all materials to fulfill, training, labor, materials, tools, equipment and supervision to implement the design in order to provide a fully operational system.

2. Site Conditions: The contractor shall be solely responsible for the verification of existing site conditions, complete design, scheduling and construction of this contract work. The contractor shall ascertain site conditions that may affect required equipment clearances, electrical, control and mechanical requirements of this contract work. Existing utilities are shown on plans and shall be protected from damage and if damaged, shall be repaired by the Contractor.

3. Means and Methods: The contractor shall determine the techniques, means, and method, to meet the requirements of this contract. The contractor is solely responsible for determining the techniques, means, methods, and materials of installation to meet the requirements of this contract. All work shall comply with OSHA, and local code requirements. All products that are listed, tested, identified, or labeled by UL, FM, ETL, or other National Testing Organization shall be used when available. All electrical equipment and installation shall meet the requirement of NEC. Non-listed products are only permitted when listing does not exist.

Disconnects and switches shall be DC rated when used in DC applications.

4. Downtimes of electrical system: The contractor shall stage all contract work to minimize downtime of the existing electrical system.

5. Coordination: The contractor shall coordinate all work with COTR prior to starting the work.

6. Safe And Clean Work Site: The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting debris and materials.

The contractor shall be responsible for the transportation of the waste material to a landfill as well as the disposal costs.

7. Waste Disposal: All material removed shall be disposed of outside government facilities and land. The contractor shall dispose of refuse in compliance with applicable regulations at a public or private dumping area. The contractor shall coordinate with COTR for waste manifest procedures.

8. Prevent Blowing Soil: The contractor shall wet down dry materials that have been exposed by construction work to prevent blowing dust from disturbed ground and shall keep wastes in appropriate containers.

9. Arraignments for Human Waste: The contractor shall provide and maintain temporary toilet facilities in accordance with the AZ State Health Department and IA requirements.

10. Work Hours: During the period of the project, the contractor shall have access to the site only during business hours of 6 am to 6 pm Monday through Saturday. The contractor shall need to coordinate with the government Contracting Officer to arrange access to the site during other hours 14 days in advance of the request and shall be made in writing to the COTR. The contractor shall make every effort to cause a minimum of damage to the existing road, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused shall be repaired at the contractor expense.

11. Safety and OSHA Requirements: The contractor shall provide all equipment associated with the entire project. The contractor shall, at all times, operate in a safe manner and adhere to all OSHA and applicable safety standards.

12. SWPPP & AZ Storm Water Requirements: The contractor shall exercise great care and meet the state and federal requirements for excavation, erosion control, and for storm water protection.

13. 13.Protection of Drainage Paths: Protection of storm water and existing drainage paths is required. These shall be protected for the entrance of silt, and soils. Best management practices shall be used to fulfill these requirements.

Specific requirements of this project dictate more stringent environmental requirements. The following are general requirements of construction:

• Air: Employ construction practices that minimize dust production and combustion byproducts. .

• Water: Avoid materials that can leach toxic chemicals into the ground water.

• Soil: Protect against erosion and topsoil depletion.

• Habitats: Protect natural habitats and ecological systems on facility site

• Noise: Minimize noise generation during construction.

• Waste Management: All waste material must be cleaned at the end of each work day and disposed in a container that prevents trash from being blown off site. Material unsuitable for recycling must be disposed of, in a legal manner, at public or private dumping areas outside the park.

Code Compliance This project will require that the installation and equipment shall comply with applicable building and electrical codes. All products that are listed, tested, identified, or labeled by UL, FM, ETL, or other national recognized testing laboratory shall be used when available. Non-listed products are only permitted when listing does not exist.