2_Statement_of_Work_(SOW).pdf

BUREAU OF INDIAN AFFAIRS– OFFICE OF JUSTICE SERVICES

District I - Fort Totten Agency - Corrections

Food Services

STATEMENT OF WORK

BACKGROUND

The Bureau of Indian Affairs (BIA), Office of Justice Services (OJS), Fort Totten Agency is responsible for operating a corrections facility and is required to provide food for inmates. The correctional facility is a Bureau of Indian Affairs adult correction facility located in Fort Totten, North Dakota. The facility incarcerates only adult inmates and is not equipped with a full kitchen or kitchen staff.

The Office of Justice Service Directorate of Operation is committed to providing nutritional and healthy food at OJS detention facilities that meet or exceed Tribal and national recognized standards in a safe and sanitary environment.

OBJECTIVE

The OJS, BIA, Fort Totten Correctional Facility is in need of food services, to include food preparation and delivery by the Contractor.

SCOPE OF WORK

The Contractor shall prepare and deliver three (3) nutritious meals per day (breakfast, lunch, & dinner) and sack lunches as needed. Meals shall meet special dietary and religious requirements when requested by the Fort Totten Correction Facility. The Contractor shall perform services in accordance with industry standards, including the most recent U.S. Food & Drug Administration Food Code.

The Contractor shall provide all personnel, equipment, supplies, facilities, supervision, and other items and non-personal services necessary to provide food services in accordance with this statement of work.

This is a Firm Fixed-Price Indefinite Delivery Requirements Type contract for the supplies and services specified in this statement of work (SOW). The table below lists the total estimated meal quantities for a 12 month period:

Breakfast 12,024

Lunch 12,012

Supper 11,976

Sack Lunch 84

This estimate is not a representation to the Contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal.

Delivery or performance shall be made only as authorized by orders issued in accordance with the contract terms, i.e., FAR clauses. The Contracting Officer (CO) will issue individual delivery https://www.fda.gov/food/fda-food-code/food-code-2022 orders against the contract, as needed. Separate deliveries may be required throughout the contract performance period.

PERIOD OF PERFORMANCE

The period of performance is twelve (12) months, beginning May 1, 2024, or the day after the award date, whichever occurs later. The Government has the option to extend services up to six

(6) additional months in accordance FAR clause 52.217-8.

PLACE OF PERFORMANCE

The Contractor shall prepare meals offsite and deliver meals to the OJS, BIA, Fort Totten Correction Facility, 105 2nd Avenue North, Fort Totten, North Dakota.

CONTRACTOR RESPONSIBILITIES

a. Hours of Operation: The Contractor shall perform the services required under this contract seven (7) days a week, including weekends and Federal Holidays.

b. The Contractor shall prepare and deliver breakfast, lunch, dinner, and sack lunches in accordance with food service industry standards and package meals for transportation in proper containers to avoid food poisoning-natural borne pathogens.

c. The Contractor shall ensure that all kitchen facilities, equipment, and operations are within acceptable and recognized food services industry standards governing the storage and preparation of meals.

d. The Contractor shall provide for all food products and supplies in the preparation and presentation of meals. The Fort Totten Correction Facility will be responsible for providing the necessary utensils for inmate meal consumption.

e. The Contractor shall submit a monthly invoice in accordance with the attached contract clauses with the following information included: 1) the number of deliveries made, and 2) the quantity of each meal delivered, i.e., breakfast, lunch, dinner, and sack lunch.

TASKS

a. The Fort Totten Correction Facility Supervisory Correctional Officer, or designee, will provide the Contractor the number of meals needed in writing via email with a courtesy copy (Cc) to the Technical POC.

b. The daily ordering and delivery schedule shall be established in writing after the contract is awarded. The Contractor shall coordinate changes to the schedule with the Technical POC and Supervisory Correctional Officer. The Contractor shall deliver meals to the facility by the times agreed upon.

c. All deliveries shall be accompanied by an itemized delivery ticket, signed by receiving Fort Totten Correction Facility employee, that contains the minimum information:

1. Name of Supplier

2. Date of order/delivery

3. Description

4. Quantity and unit price

d. The Contractor shall prepare and deliver at least two (2) hot meals a day. Hot meals shall be no less than 135 degrees Fahrenheit and cold meals shall be no greater than 70 degrees Fahrenheit. These temperatures shall be maintained for no more than two hours from the time the meals are prepared to the time they are delivered. If meals are to be delivered beyond this two-hour threshold, they are to be properly stored in either a heated or cooled storage container to prevent health hazards.

e. The Contractor shall provide meals that are ready to be served by correction staff. The correction facility is not equipped to store or reheat meals.

f. Meal presentation shall be acceptable by normal industry standards.

g. The containers utilized for transportation shall be agreed upon by both the BIA OJS and the Contractor to ensure that no items can be utilized for means other than their intended purpose.

h. Special dietary and religious meals shall be specifically marked and designated to ensure they are served to the correct inmate(s).

i. All meals shall meet the minimum calorie intake requirement established for an average size human being.

j. The Fort Totten Correctional Facility is responsible for returning any and all containers and supplies belonging to the Contractor when the Contract expires or is terminated.

QUALITY CONTROL

The Contractor shall provide the Fort Totten Correction Facility a copy of the monthly menu. If changes are made, the Contractor shall provide a copy of the new menu. All menus are subject to review by a registered dietician. Menus are subject to change per dietician recommendations.

CORRESPONDENCE

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the Point of Contact (POC) listed below with an information copy to the Contracting Officer (CO). All other correspondence which propose or otherwise involve waivers, deviations, or modifications to the requirements, terms, or conditions of the contract or this SOW shall be addressed to the CO with an information copy to the POC.

POINT OF CONTACTS:

Technical POC:

Alternate Technical POC:

Agency Contacts:

ATTACHMENTS

DOI AAAP-0050 v3 - NOTICE TO CONTRACTORS -- Contractor Performance Assessment Reporting System (December 2015)

Attachment - DOI AAAP-0050 v3

Notice to Contractors

Contractor Performance Assessment Reporting System (December 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in CPARS for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in CPARS marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

https://www.acquisition.gov/far/part-42#FAR_42_1502 https://www.acquisition.gov/far/part-42#FAR_42_1502 https://www.acquisition.gov/far/subpart-42.15 https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/