Statement_of_Work_-_small_business_solicitation_0002.pdf

STATEMENT OF WORK

DESCRIPTION OF WORK:

The scope of work is to provide propane for the Cheyenne River Agency in Eagle Butte, South Dakota. Delivery requests will be made to the vendor on an as needed basis. Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am MST to 5:00 pm MST (except holidays). A task/delivery order will be emailed to the vendor for each order. The propane must be delivered within 72 hours of the issuance of the order. The contractor shall provide all labor, material, equipment, and transportation necessary for delivery of propane in accordance with all federal, state, and local regulations and this statement of work.

SCOPE OF WORK:

Delivery of propane to all Cheyenne River Agency buildings and Law Enforcement Center.

Deliveries must be completed within 72 hours of task/delivery order being issued. The propane must be liquid propane and it shall meet all standards of federal, state, and local regulations. The contractor shall provide:

a. Propane deliveries as needed upon request, within 72 hours of task/delivery order

b. Trucks

c. Drivers

EQUIPMENT AND LOCATIONS:

Propane will be delivered on an as needed basis to the following locations:

Facility Management – Building No. 2009 – 1,000 Gallon Tank

Land Operations/Engine Program – Building No. 2010 – 1,000 Gallon Tank

Roads Department – Building No. 2011 – East Tank – 1,000 Gallons and West Tank – 1,000 Gallons

Law Enforcement Center – Building No. 2105 – 22,000 Gallon Tank

Law Enforcement Generator – Building No. 2105 – 1,000 Gallon Tank

PERIOD OF PERFORMANCE:

The services will begin January 3, 2023 or Date of Award through September 30, 2023.

Deliveries will be approximately every two weeks which will vary based on the weather and temperatures.

DELIVERABLE PLAN:

Contractor will be notified in advance to deliver Liquid Propane (LP) to the listed buildings. The estimated deliveries and estimated gallons are as follows:

Facility Management – Building No. 2009 – January 2023 – 900 gallons, and March 2023 – 900 gallons

Land Operations/Engine Program – Building No. 2011 – January 2023 – 900 gallons, and March 2023 – 900 gallons

Roads Department – Building No. 2011 East – January 2023 – 900 gallons, and March 2023 – 900 gallons

Roads Department – Building No. 2011 West – January 2023 – 900 gallons, and March 2023 – 900 gallons

Law Enforcement Center – Building No. 2105 – January 2023 – 10,000 gallons, and April 2023 - 10,000 gallons. Agency will order when tank is down to 40 percent.

Law Enforcement Center Generator – Building No. 2105 – January 2023 – 200 gallons, and March 2023 – 200 gallons

August 2023 and/or September 2023 for each or some of the buildings, if/as there are funds remaining in contract

These deliveries are subject to change depending on the weather and temperatures.

POINTS OF CONTACT:

Arliss Moran, Facility Manager, arliss.moran@bia.gov, 605-964-4359 Office, 605-365-6154 Cell

Walter Cournoyer, Facility Operations Specialist, 605-964-4359

Donel Newbrough, Purchasing Agent, donel.newbrough@bia.gov, 605-964-4444 mailto:arliss.moran@bia.gov mailto:donel.newbrough@bia.gov