Frequently_Asked_Questions.docx

Frequently Asked Questions (F.A.Q) on solicitation SDJ10014Q0001

1. Please clarify the correct dates / hours for the site visit and the deadline for the submission of proposals?

a. The site visit is scheduled on 12/03/2013 at 09am local time (GMT+3).

b. The deadline to submit the proposal is 12/23/2013 at 16:30 local time (GMT+3).

2. The SOW (Scope of Work) states access to the site 6 days per week, 10 hours per day. Please identify which day?

a. Friday will be off.

3. Are post restrooms available or should a porta-john be included in the proposal?

a. A porta-john should be included in your proposal.

4. Please provide the procedure or recourse if, after installation, and troubles occur that delay the project, and are its discovered the troubles are due to the integration or compatibility of the government provided materials, and if the awardee will be compensated for additional time and overhead.

a. This point will be defined during the site visit.

5. What is the contractor required to do with the old components once they are removed from their installed locations?

a. This point will also be defined during the site visit.

6. What is the required format of the proposal? There are no instructions on page limits, information contained on the cover, who to submit the proposal to, if the proposal is able to be submitted by email etc.

a. There is no page limits as long as the information is relevant to the solicitation.

b. The proposal can be submitted by e-mail but must be followed by a hard copy.

c. Proposals should be address to:

US Embassy Djibouti – ATTN: GSO Officer

BP 185, LOT#350-B, LOTISSEMENT HARAMOUS

DJIBOUTI, Republic of DJIBOUTI

d. No specific format is required for the proposal

7. Page 3 makes reference to "VAT Inclusive". Is the Department of State subject to payment of VAT?

a. Yes.

8. Part 1 section 2.0 refers to "notifying the Engineer". Who is the "Engineer?"

a. See the latest amendment.

9. Page 66 Section 4 Evaluation Factors states "Award will be made to the lowest priced acceptable, responsible offer. The Quote shall submit a complete solicitation including Sections 1 and 5. Is this to mean that simply submitting sections 1 and 5 will satisfy the evaluation criteria and result in an offer being rated as technically "Acceptable"? Can the evaluation criteria be made to conform to specific objective evaluation criteria as provided in FARS or will the evaluation simply be subjective?

a. The technical evaluation will be done by subject matter experts in accordance with F.A.R.

10. Paragraph 3 goes on to say "The lowest price will be determined by multiplying the offered prices times the estimated quantities in "Prices-continuation of SF1449 block 23" These continuation sheet do not exist. Can the RFP be modified to provide a coherent RFP?

a. See the latest amendment.

11. Because the RFP required local licenses, local phone number and local office address, is this solicitation restricted to those companies who have a local license, local phone number and local office address?

a. Billing companies must be legally able to do business in Djibouti.

12. . According to "AGREEMENT BETWEEN THE GOVERNMENT OF THE UNITED STATES OF AMERICA AND THE GOVERNMENT OF THE REPUBLIC OF DJIBOUTI ON ACCESS TO AND USE OF FACILITIES IN THE REPUBLIC OF DJIBOUTI" are US companies performing work at US government facilities required to pay local taxes and fees in order to become licensed?

a. US based companies must be legally able to operate in Djibouti.

13. Page 6 refers to "the employer". Who is "the employer"?

a. See latest amendment.

14. The SF1449 provided a check in the box "Unrestricted" but if the solicitation is in fact restricted to only Djibouti based businesses; please provide the statutory authority for this restriction.

a. This solicitation is unrestricted but companies must be legally able to business in Djibouti.