1395423-event.pdf
PDF 363 KB Posted
- Attached to
- MHP Boulder Food Service
- Solicitation number
- JUS-RFP-2026-0319NAV
- Issued by
- Lincoln County, Montana
About this file
This is an Invitation for Bid (IFB) issued by the State of Montana, State Procurement Services Division, on behalf of the Montana Highway Patrol (MHP), for food services at the MHP Academy in Boulder, Montana. The State seeks a contractor to provide four meal services: breakfast, lunch, dinner, and night meals, with pricing submitted as a flat fee per individual per day of service for each meal type. The solicitation opened on June 19, 2026, at 2:00 PM MDT, with bids due by July 14, 2026, at 2:00 PM MDT. An optional pre-bid walkthrough will be conducted at the Montana Highway Patrol Headquarters in Boulder, Montana. The IFB encompasses commodity codes for food services, catering services, and food and beverage vending. Offerors must complete and submit a Business Information document, comply with Montana's nondiscrimination provisions regarding firearm entities, and disclose any use of artificial intelligence in proposal development.
Payment terms are Net 30 with no upfront costs, and the bid is sealed until the closing deadline. Prospective bidders must register with the Secretary of State, verify non-debarment status, and review all question and answer board entries prior to submission. The procurement officer is Patrick Navarro (Patrick.Navarro@mt.gov). Additional support for eMACS submission functionality is available through the eMACS Help Desk at 406-444-2575. The State reserves the right to negotiate contract terms with the awarded vendor, and requests for exceptions to standard terms and conditions must be submitted by the question submission deadline. No buyer attachments or specific product line items are included in this solicitation.
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Text version
19 June 2026
MHP Boulder Food Service The State of Montana is seeking a contractor to provide food services to the Montana Highway Patrol Academy in Boulder, Montana.
19 June 2026
Open 6/19/2026 2:00 PM MDT Type Invitation For Bid Close 7/14/2026 2:00 PM MDT Number JUS-RFP-2026-0319NAV Currency US Dollar
Sealed Until 7/14/2026 2:00 PM MDT
Payment Terms 0% 0, Net 30
19 June 2026
Contacts Patrick Navarro Patrick.Navarro@mt.gov
19 June 2026
Commodity Codes Commodity Code Description 2006 Food - Services 2001 Foods - Catering Services 5203 Vending - Food & Beverage
19 June 202619 June 202619 June 202619 June 202619 June 202619 June 202619 June 202619 June 202619 June 2026 mailto:Patrick.Navarro@mt.gov
The State of Montana, State Procurement Services Division (SPSD), on behalf of The Montana Highway Patrol (MHP), is seeking (through this Invitation For Bid) a contractor to provide food services to the MHP Academy in Boulder, MT.
A more complete description of the IFB can be found in the prerequisite section titled, "Scope of Work." Responses submitted to this IFB must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406-444-2575.
Offerors having questions or requiring clarification or interpretation of information presented in this RFP shall use the Q & A Board to submit them by the Question Submission Close Date deadline stated. Issues or questions received after the Question Submission Close Date deadline may not be considered.
Be sure to review and submit your response upon completion.
Description https://spb.mt.gov/eMACS-Resources
Required to View Event
Prerequisites Required to Enter Bid
19 June 2026
1. Review and accept the Single Point of Contact information.
2. PLEASE REVIEW AND ACCEPT THE NOTICE OF BUILDING CONSTRUCTION.
3.
Please review and accept the State of Montana standard terms and conditions identified herein. Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the awarded vendor during contract negotiation.
4. Review and accept the contract as provided.
5. Review and accept the Q & A Board information.
6. Review and accept the Item-by-Item / All-or-None Award information.
7. Please review and accept our IFB general Information.
8. Review and accept the Optional Pre-Bid Walkthrough. The walkthrough shall be conducted at the Montana Highway Patrol Headquarters in Boulder, MT.
9. Please review and accept our IFB Service Schedule and Usage language.
10. Please review and accept warranties language for services
11. Please review all question and answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer.
12. Review and accept the Single Point of Contact information.
13. Review and accept the Vendor Registration information.
14. Review and accept the Montana Time Zone information.
15. Review and accept the Registration with the Secretary of State information.
16. Review and accept the Debarment information
17. Review and accept the IFB General Information.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions:
Instructions: To be eligible for consideration, an offeror must meet all mandatory requirements.
The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
2.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.
2.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
2.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.
Group 3: Artificial Intelligence Disclosure Instructions:
3.1 Was artificial intelligence technology used in the development or completion of any portion of this proposal?
3.2 I certify that all AI-generated content has been reviewed and validated by a named human subject-matter expert who claims responsibility for accuracy.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1. Flat Fee for One Meal # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Breakfast 1 EA - Each
Enter in a flat fee per individual per day of service.
S2 Lunch 1 EA - Each
Enter in a flat fee per individual per day of service.
S3 Dinner 1 EA - Each
Enter in a flat fee per individual per day of service.
S4 Night 1 EA - Each
Enter in a flat fee per individual per day of service.
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