1392144-event.pdf
PDF 385 KB Posted
- Solicitation number
- 645-DOTRFQ-2786-2026
- Issued by
- Taylor County, Iowa
About this file
This is a Request for Quote (RFQ) issued by the Iowa Department of Transportation for cleaning services at the Ames Maintenance Garage located on Highway 30, 2nd Floor. The RFQ, numbered 645-DOTRFQ-2786-2026, solicits competitive quotes for weekly and monthly cleaning tasks, semi-annual floor stripping and waxing, semi-annual carpet shampooing, and semi-annual window washing. The quote submission period opens on May 22, 2026 at 1:00 PM CDT and closes on June 1, 2026 at 1:00 PM CDT. Interested bidders may request a site visit by contacting Tanner Thomsen at tanner.thomsen@iowadot.us or (515) 233-7829 no later than May 28, 2026. The contract will be awarded to one responsible bidder whose submission is most advantageous considering cost and other factors, including proposed staffing and work schedule compliance. The resulting contract will be for one year with an option to renew for five additional years in twelve-month increments. All items in the RFQ are tied together and will be awarded as a single contract.
Payment terms are net 60 days with 0% financing. The Iowa Department of Transportation is a tax-exempt agency and will provide tax exemption certificates upon request. Bidders must certify their acceptance of specified requirements and must provide at least three commercial or residential references with contact information. Additionally, contractors must identify the primary cleaning crew size and provide names of at least three employee backups for scheduled staff absences prior to contract commencement. The bidding process is subject to procedures and requirements established in Iowa Administrative Code 761--20, and a Notification of Intent to Award with bid tabulation will be posted publicly on the IMPACS Business Opportunities site following evaluation.
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Text version
22 May 2026
Cleaning Services for Ames Maintenance Garage, Highway 30 2nd Floor Cleaning Services for Ames Maintenance Garage, Highway 30 2nd Floor.
22 May 2026
Open 5/22/2026 1:00 PM CDT Type DOT Request for Quote Close 6/1/2026 1:00 PM CDT Number 645-DOTRFQ-2786-2026 Currency US Dollar
Sealed Until 6/1/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
22 May 2026
Contacts Tanner Thomsen tanner.thomsen@iowadot.us
Phone +1 515-233-7829
22 May 2026
Commodity Codes Commodity Code Description 91039 Janitorial and Custodial Services 95863 Janitorial Management Services
22 May 202622 May 202622 May 202622 May 202622 May 202622 May 202622 May 202622 May 202622 May 2026 mailto:tanner.thomsen@iowadot.us
Overview
The Iowa DOT is seeking competitive quotes for cleaning services for the Ames Maintenance Garage, Highway 30 2nd Floor as per the attached Scope of Work & Floor Plan (Buyer Attachment). The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Site Visit
If interested in a site visit after reviewing the photos on the Buyer Attachments Tab, please contact Tanner Thomsen at tanner.thomsen@iowadot.us or by phone at (515) 233-7829 no later than May 28th, 2026.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Contract Award
One contract will be awarded for all items. All items are tied.
The Contractor will be awarded a one (1) year contract with an option to renew for 5 additional years in twelve (12) month increments.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410 mailto:tanner.thomsen@iowadot.us
Required to View Event
Prerequisites Required to Enter Bid
22 May 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. RFQ-2786 Cleaning SOW for Ames Maint. Garage, Hwy 30 2nd Floor.pdf
2. Ames Maintenance Garage 2nd Floor Plan.pdf
3. Ames Maint. Garage, Hwy 30 2nd Floor Location Photos.pdf
22 May 202622 May 202622 May 202622 May 202622 May 202622 May 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzkyMTQ0LTIwMzIyMjIxNjlSRlEtMjc4NiBDbGVhbmluZyBTT1cgZm9yIEFtZXMgTWFpbnQuIEdhcmFnZSBId3kgMzAgMm5kIEZsb29yLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzkyMTQ0LTIwMzIyMjIxNzRBbWVzIE1haW50ZW5hbmNlIEdhcmFnZSAybmQgRmxvb3IgUGxhbi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzkyMTQ0LTIwMzIyMjIxMjhBbWVzIE1haW50LiBHYXJhZ2UgSHd5IDMwIDJuZCBGbG9vciBMb2NhdGlvbiBQaG90b3MucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Contract available to others:
Bidders agree to sell goods/services or both at the same prices, terms and conditions to any other Iowa state agency, Regent or Political Subdivision upon request.
1.2 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.3
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
1.4 Provide at least three commercial and/or residential references including contact names and telephone numbers
1.5 Contractor employee backups: The Contractor is required to provide the name of at least three (3) contractor employees that will serve as backup to the scheduled contractor's cleaning staff for unscheduled or extended absences. These names need to be provided prior to the contract starting. I have read and understand.
1.6 Identify the size of the primary Cleaning Crew and amount of back up staff.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Cleaning service for the Ames Maint. Garage, Hwy 30 2nd Floor
- Weekly/Monthly Tasks (Attachment A) 12 MON - Months
Cleaning service for the Ames Maintenance Garage, Hwy 30, 2nd Floor - Weekly/Monthly Tasks (Attachment A) See attached SOW - Buyer Attachment
S2 Strip/Waxing Floors: Semi-Annually (Attachment A - Janitorial Tasks)) 2 JA - Job
Strip/Waxing Floors: Semi-Annually (Attachment A-Janitorial Tasks)
S3 Shampoo Carpeting: Semi-Annually (Attachment A - Janitorial Tasks) 2 JA - Job
Shampoo Carpeting: Semi-Annually (Attachment A-Janitorial
S4 Washing Windows: Semi-Annually (Attachment A - Janitorial Tasks) 2 JA - Job
Washing Windows: Semi-Annually (Attachment A-Janitorial
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File details come from the government source that posted it. Updated .